1. Welcome to the Name Badge Assembly & Check-In Webinar
July 19th

2. Name badges

3. Name badge assembly
Name badges and Lanyards will ship separately from all other guests materials in a box marked with a pink label titled, ‘Summit Name Badges’
Assembly will consist of attaching the lanyards to the name badges
Name Badges and Lanyards should be kept in a secure location until Thursday morning

4. Guest & express check in
Guests WRITE their name with permanent marker
Laminated schedule on back
Bill Hybels

5. Download the qr reader app
“QR Check-In” for Apple and Android
Find it in the App or Google Play store
It’s a mobile phone App (so it will look
different on iPad/tablet)
On iPad, must search iPhone only
App Store
Google Play
Store

6. Once the app is installed…
ANDROID
APPLE
kindness
Main Screen
Settings
Settings  
Security Code must be ON
App password: kindness

7. Allow app’s access
If you used the APP last year then you will see a link in the text box which can remain the same
If you are a first time user, add the THIS EXACT LINK
Turn ON ‘Security code to append to URL’ or ‘Enter Security Code’, and click on the text box. Enter kindness

8. Allow app’s access
kindness
PSALMS
kindness
ANDROID
APPLE

9. SCANNING TICKETS
Once the settings are confirmed, the QR code can be scanned from the ticket to check in the registrant.

10. Check-In manually
ANDROID
APPLE

11. SCANNING EMPTY REGISTRAIONS
If ticket is an empty registration, it will say “EMPTRY REGISTRION” where the name would be.
If empty, scan as usual and have the guest fill in their information on the bottom portion of the ticket and turn it in.
The check-in volunteer keeps the edited ticket to be returned to WCA

12. Testing tickets http://ticket.willowcreek.com/LinkGenerator.aspx
Enter a 7-digit registration number from your registration report on Summit Central in the ticket generator
Hit Generate Link – ticket link will appear on the same page
Click on ticket link to see a ticket

13. Tickets for express check-in

14. Express check-in options
All guests will have received their tickets by 1st week of August
Guests arrive with their printed ticket
Use Mobile device at door
Only collect tickets with edits
Option 1
Collect all tickets at the door
Scan the QR codes during 1st session
Save tickets only if edited
Option 2
Sort them by number or last name
Check them in by hand on Summit Central
Option 3

15. Express check-in situations
Check them in with QR Check-In App or collect ticket
Arrives w/ticket
Check them in with QR Check-In App or collect tickets
Save corrected portion of ticket to return to WCA
Arrives w/ticket – empty registration
Send to Guest Check-In/Registration Solutions
No ticket, but has pre-registered

16. Printed tickets

17. Tickets for express check-in; empty registrations
If a guests arrives with a ticket that says, “PLEASE ADD NAME”, they’ll need to fill out the form on the bottom of the ticket
Empty Registration Ticket

18. Guest Check-In Setup 300 or less registrations
300 or more registrations
*Consider combining your Guest Check-In with your Registration Solutions table
*Have a separate Guest Check-In area
*Base your number off common queue lines on your final registration count – 4-8 lines
*More details related to table set-up and how to check guests in w/o tickets will be covered in the Registration Solutions Webinar
*Each Guest Check-In station will need a roster or computer for checking in guests

19. Guests who arrive w/o a printed ticket
If a guests has already registered but forgot their ticket, Express Check-In volunteers should direct these guests to Guest Check-In Tables
Guest Check-In tables should use printed rosters from Summit Central (Available on the Guest Check-In Page)
Common queue lines- no need for Alpha signage

20. Registration solutions
Guests arrives w/o a printed ticket and are filling an empty registration or are taking another’s place and does not have the printed ticket… Direct them to Registration Solutions!
Details of handling this type of registration issue will be covered in the Registration Solutions webinar

21. Completing guest check-in
Set up markers on tables nearby to allow guests to hand write their own names as shown.
Guest writes their own name here with permanent marker
Bill Hybels

22. Recording attendance

23. OPTION 1 OPTION 2 OPTION 3 Recording no shows
No shows will automatically be recorded trough the check-in app
Use mobile device at door
Collect bottom half of tickets only when they have edits
OPTION 1
Collect all tickets at the door
Scan the QR codes during 1st session
Save tickets only if edited
OPTION 2
Sort them by number or last name
Check them in by hand on Summit Central
OPTION 3
No shows will automatically be recorded through the check-in app
EM must go to SC and check the attendance box for each guest – unchecked guests are NO SHOWS

24. Here are the Summit Hotline hours…
QUESTIONS?
Here are the Summit Hotline hours…
Monday, Aug. 8th: 9am-7pm CT
Tuesday, Aug. 9th- Friday, Aug. 12th: 7am-7pm CT
(224) or

25. SEE YOU AT THE SUMMIT!