1. Gap Analysis Continuing the development of the strategy
We have identified the stakeholders
We have identified the problems
We have assessed the environment (context)
We have informed ourselves from documentation
We move to the Gap Analysis

2. Gap Analysis Structure Resources Systems/ tools Key Elements
Regulations
Management Structure
Roles & responsibilities
People & competences
Finance
Information Systems
HRD system
Budgeting system
Training Programme
Financial management
Final Requirements (what is needed)
Less
What is already in Place and Working Effectively
Indicates…
What is Required (need)
And gives us a basis for a concrete action to be undertaken in the ICD process

3. Detailing the Action Plan
Two key decisions are needed:
Which action is dependent on an earlier one?
Should any action be split up and proceed in stages?

4. Structuring Actions Example:
Ensure quality staff at full complement. Review existing staff, carry out exact staffing audit, develop new recruitment process based on interview. Define number and profile and of new staff required. Define civil service status of all staff

5. Structuring Actions Better Structured as...
Review existing human resource situation relative to future requirements
Define the future Human Resource Policy and management system
Define the relevant statutes for “civil service” staff in the organisation
Design and undertake a process of recruitment to all newly-defined posts (open to existing staff)
Design a Human Resource Strategy to support recruitment and induction of new staff
Design and put in place a Performance Appraisal system

6. Structuring Actions Lessons:
Build in scoping, review stages to concrete implementation tasks
Think: enter, review, re-diagnose, implement, sustain
Also provides a basis to sequencing

7. Sequencing Actions
Objective: To ensure appropriate human resource capability and performance
Action
Step 1
Step 2
Step 3
Step N
Review current situation against future requirements and define, design and install appropriate human resources and their overall management system

8. Sequencing Actions
Estimate duration of each step and of overall action
You can also set a start and end date
You then know which financial year your action and its steps fall into
This may assist with obtaining external financial support

9. Overview of Action Plan

10. Perfecting the IB process

11. Limits to Methodological Tools
There are a number of difficulties which cannot be easily remedied by a tool
The definition of final requirements (in a new situation, you may never have experienced these). Defining them is therefore not easy and there is a real danger of error. If error intervenes here, all else will be subject to error as well
The definition of actions – you may be tempted to assume that every “need” is an “action”. But this is not always the case. The need does not necessarily tell you what is the best action to pursue. For this you may need some further advice

12. Limits to Methodological Tools
Define (5)
Brainstorm & Propose (1)
Dynamic of Incremental Improvement
Test (2)
Brainstorm & Propose (4)
Modify (3)
Tip: Always work at every stage with stakeholders and (if required external experts) according to the following model:
Do not assume your first idea is correct. This is an interactive process that requires much revision and discussion before you can define final requirements, needs, actions or steps appropriately.

13. Managing the IB process

14. Establishing Monitoring and Review Arrangements
Steps
Who is involved
Information needed on
Tools provided
Design of Monitoring Sheet
Lead and Partners
Details of Each Action
Monitoring Template
Results: ICB process can be monitored, delays and problems identified, corrective action taken in course of implementation

15. Total budget (all sources): €M Of which, National budget:
Monitoring sheet
ICD
Date drafted:
Total budget (all sources): €M
Of which, National budget:
Donor A budget
Donor N budget
Date mnitored:
Strategic objective(s) :
Monitoring assessment
Action 1.
Benchmark(s)
Date for achievement
Sources of Verification
Progress towards benchmark(s)
Corrective actions needed
Responsible department
Project(s) under Action 1.
 Action 2.
Project(s) under Action 2.

16. Checklist of the process:
Have we completed...?
IB Strategy :
Problem recognition and analysis
Stakeholders analysis
Context of the IB strategy
Analysis of the sector strategy
Gap analysis
IB Objectives
those responsible for implementing the strategy
Action Plan:
Initial design of actions
Identification of budgets and financing sources
Prioritization and regrouping
definition of implementation arrangements