1. Scottish Hills Recreational Club
2016 Annual Meeting
March 1, 2016

2. Agenda Welcome / Introductions
Vote: 2015 Minutes, Membership Conversion
Board Candidate Introductions/Ballot Distribution
Membership Update
Management Update
Swim and Dive Team Updates
Social Events/Communications Update
Financial Report
Board Election Results/Door Prize/Conclusion

3. 2016 Board of Directors Bill Perry (2016) David Shouse (2016)
Laura Radford (appointed 2015)
Tracey Shannon (2016)
Dermot Allen (2017)
Crystal Holladay (2017)
Mark Boston (2018)
Christa Iozza (2018)
(vacant)

4. 2016 Board Candidates Jessica Dixon Roger Follas David Gettys
Jim Howard
Brent Hubbel
Any additional candidates?

5. Membership Resignation / Replacement
Unfortunately, most members are not familiar with club by-laws.
Annual dues and/or Resignations are to be received no later than May 15th.
Resignations are processed in the order received. Stock reimbursements are issued when a new member is available to repurchase prior members stock. Options include:
transfer membership with the sale of your home
bring a new member to purchase resigning member’s stock
wait to have stock repurchased through natural turnover
With 136 members awaiting replacement, wait times are now ~ 3 years.

6. Proposed By-Law Amendment
Purpose: to provide another option to resigning members, while also protecting the financial interest of the SHRC.
Member benefits with another option at time of resignation.
SHRC benefits with retaining annual dues for one more year.
VII. 7. Conversion of Membership: Any member resigning prior to May 15 shall have a one time option to apply their stock value to the current year's annual dues for one last season of club access. All rights of stock ownership are relinquished upon conversion. Any remaining stock balance will be refunded upon membership replacement.
Questions?

7. Membership Overview
Annual Mtg Year
Memberships (#)
Waiting List (#)
2016
292
2015
299
2014
347
2013
374
2012
380
2011
405
2010
419
7th consecutive year of decrease in total membership !

8. Membership Activity
Decreased membership level has a huge impact in programs, services, and required pricing for all operations
Membership Breakdown:
Family – 253
Double – 25
Single – 14

9. Membership Options Family $490
3 + (one member must be an adult 18 years of age or older)
Club Member and persons living in the Member’s home are entitled to unlimited use of the facility. Anyone other than the listed members must pay guest fee to use the facility.
Double $440
2 people (one member must be an adult 18 years of age or older)
Membership is for two people living in the same household. Anyone other than the listed members must pay guest fee to use the facility.
Single $390
1 person (adult 18 years of age or older)
Membership is for 1 adult. Anyone other than the listed member must pay guest fee to use the facility.

10. 2016 Membership Drive!
You are our best resource to share our club with those you know, or recently moved into the area.
1/2 off 2016 annual dues for first time applicants. Expires May 31, 2016
Pick Up flyers to share on your way out.
Need an electronic version to share:

11. Management 2016 Staff Updates – Business model 2015
Business Manager Christy Hall
Pool Manager Jared Taylor
Continued focus on Safety, Cleanliness and Member Service
Staff Training and In-Services
Programs:
Group and Private Swim Lessons
Archery Lessons
Tennis Lessons (TGA of West. Wake Co.)
Lifeguard certifications

12. Front Gate The sign-in process same as 2015 Guest fees for 2016:
Please tell front gate staff your last name and member number when entering the pool
The front gate staff will be verifying all members signing in
Guest fees for 2016:
$3.00 per day (Monday-Sunday, including Early Bird)
$5.00 per day (Opening Day Celebration, July 4th)

13. Practices begin the week of May 16th
Dive meets will be held on Thursdays beginning June 9th
Championship is July 14th
Coaches are being finalized
Team Coordinator – Anita Larkins
Questions?

14. Practices begin May 16th; Time Trials on June 7th; and Meets the next 6 Tuesdays
All registration will be done online
Team Coordinator is Joel Russell
Head Coach is Amanda Tomasko; Assistant coaches are Nikki Confroy, Brandon Koluch, and Eli Hancock
to be added to SHRCSeaLions Yahoo Group for communications

15. Junior coaches will be interviewed in March
New swimsuits this year; we will have a fitting day in April.
Swim Team dues will remain the same as last year
SHRC will host Cary City Meet on Jul 16th
Website is swimteam.scottishhills.org

16. Communication Updates
Invoices for 2016 season included with newsletter – snail mail
if you did not receive the mailing in early February.
confirmations will be sent if you are converting to different membership option.
for changes to address, phone number, home address, additions/deletions to membership. Please include DOB for children.

17. Social Events Annual Easter Egg Hunt – Sat., March 19th
8:30 am – join us for donouts/coffee
Pictures with the Easter Bunny all morning!
9:00 am – the hunt begins with 3 & unders!
Spring Workdays – TBD
Preview Weekend – May 21st and 22nd
July 4th Celebration
Movie Night; Family Game Night; Grill ‘n Chill
2016 calendar on website, and white board (at pool)

18. Communications
is our primary method of communication. We strive to send a weekly of upcoming events in season.
Send to to be added to distribution
Website:
Twitter:
FB:
Phone (in season):

19. 2015 Financial Summary $ 24,188 (12%) Income Under Budget:
Areas that did not meet budgeted income:
Annual fees - $20,701 (still exceeded operating budget by $8k)
Concessions $555
Instructions fees - $3,080
Swim Team - $1,298
Dive Team - $782
Social - $192
Areas that met and exceeded budgeted income:
Guest and Party Fees - $2,002
Misc. (MOR, Tennis program) - $678

20. 2015 Financial Summary (Cont.)
$6,513 Expenses Under Budget:
Major areas that exceeded budgeted expenses:
Club Maintenance and Repair- $9,717
-back flow meter required by TOC, new drain covers and skimmer suction covers as required by law under Virginia Graeme Baker law
Payroll - $28,136
Major areas that were under budgeted expenses:
Special Projects - $3,452
-concrete and deck repair
Pool Chemicals- $3,000

21. Financial Historical Perspective
Year
Dues
Stock
Membership
Cap. Contrib.
Cap. Expend.
Operating Budget
Operation + Capital
Assets:
(cash as of Dec 31)
2007
(actuals)
$400
$500
420
$12,300
$33,675
$204,660
$216,960
$129,544
2010
$450
419
$24,072
$51,132
$222,945
$247,017
$107,510
2012
$428
380
$24,000
$26,964
$219,950
$68,727
2013
$457
(average)
374
$37,000
$28,143
$204,789
$232,932
$74,294
2014
326
$33,665
$19,208
$217,054
$250,719
$57,594
2015
299
$29,059
$25,721
$183,589
$212,648
$57,812
2016
(proj.)
$482
310
$32,000
$16,700
$209,605
$241,605

22. Where Do Annual Dues Go? $223,605 Operating Budget for 2016 Income
Guests/Party Fees/Social $ 8,900
Instructional Fees $ 4,800
Swim and Dive Team $ 19,800
Concessions $ 14,000
Other Program Income $ 32,890 (CCM $25,800)
Expenses
Payroll $ 110,560
Utilities $ 15,300
Maintenance $ 23,380
Concessions $ 11,000
Insurance $ 19,000
Swim/Dive/Social/CCM $ 21,975
Office Supplies, Misc $ 5,400
Property Tax $ 7,500
Contract (Tax Acct) $

23. Potential Revenue Sources
Pool lane rental (MOR)
Tennis court rental (TGA)– group lessons, discount to SHRC members
NEW MEMBERSHIPS!
* Goal is additional revenue while maintaining community atmosphere of SHRC

24. Capital Projects Must Have Improvements for 2016- $3200
Future Capital Needs We Know are Coming:
ADA compliant lift for individuals with disabilities ~ $10,000
Main Pool Lighting- $15-18,000
Overhead Security Lighting- $9000
Deck Resurface- $80,000
Deck Repair- $3,000

25. Board Election Results and Door Prize Winner

26. Thank You!
YOU are what makes SHRC the best community pool in the area!