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Scottish Hills Recreational Club
2016 Annual Meeting March 1, 2016
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Agenda Welcome / Introductions
Vote: 2015 Minutes, Membership Conversion Board Candidate Introductions/Ballot Distribution Membership Update Management Update Swim and Dive Team Updates Social Events/Communications Update Financial Report Board Election Results/Door Prize/Conclusion
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2016 Board of Directors Bill Perry (2016) David Shouse (2016)
Laura Radford (appointed 2015) Tracey Shannon (2016) Dermot Allen (2017) Crystal Holladay (2017) Mark Boston (2018) Christa Iozza (2018) (vacant)
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2016 Board Candidates Jessica Dixon Roger Follas David Gettys
Jim Howard Brent Hubbel Any additional candidates?
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Membership Resignation / Replacement
Unfortunately, most members are not familiar with club by-laws. Annual dues and/or Resignations are to be received no later than May 15th. Resignations are processed in the order received. Stock reimbursements are issued when a new member is available to repurchase prior members stock. Options include: transfer membership with the sale of your home bring a new member to purchase resigning member’s stock wait to have stock repurchased through natural turnover With 136 members awaiting replacement, wait times are now ~ 3 years.
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Proposed By-Law Amendment
Purpose: to provide another option to resigning members, while also protecting the financial interest of the SHRC. Member benefits with another option at time of resignation. SHRC benefits with retaining annual dues for one more year. VII. 7. Conversion of Membership: Any member resigning prior to May 15 shall have a one time option to apply their stock value to the current year's annual dues for one last season of club access. All rights of stock ownership are relinquished upon conversion. Any remaining stock balance will be refunded upon membership replacement. Questions?
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Membership Overview Annual Mtg Year Memberships (#) Waiting List (#) 2016 292 2015 299 2014 347 2013 374 2012 380 2011 405 2010 419 7th consecutive year of decrease in total membership !
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Membership Activity Decreased membership level has a huge impact in programs, services, and required pricing for all operations Membership Breakdown: Family – 253 Double – 25 Single – 14
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Membership Options Family $490
3 + (one member must be an adult 18 years of age or older) Club Member and persons living in the Member’s home are entitled to unlimited use of the facility. Anyone other than the listed members must pay guest fee to use the facility. Double $440 2 people (one member must be an adult 18 years of age or older) Membership is for two people living in the same household. Anyone other than the listed members must pay guest fee to use the facility. Single $390 1 person (adult 18 years of age or older) Membership is for 1 adult. Anyone other than the listed member must pay guest fee to use the facility.
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2016 Membership Drive! You are our best resource to share our club with those you know, or recently moved into the area. 1/2 off 2016 annual dues for first time applicants. Expires May 31, 2016 Pick Up flyers to share on your way out. Need an electronic version to share:
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Management 2016 Staff Updates – Business model 2015
Business Manager Christy Hall Pool Manager Jared Taylor Continued focus on Safety, Cleanliness and Member Service Staff Training and In-Services Programs: Group and Private Swim Lessons Archery Lessons Tennis Lessons (TGA of West. Wake Co.) Lifeguard certifications
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Front Gate The sign-in process same as 2015 Guest fees for 2016:
Please tell front gate staff your last name and member number when entering the pool The front gate staff will be verifying all members signing in Guest fees for 2016: $3.00 per day (Monday-Sunday, including Early Bird) $5.00 per day (Opening Day Celebration, July 4th)
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Practices begin the week of May 16th
Dive meets will be held on Thursdays beginning June 9th Championship is July 14th Coaches are being finalized Team Coordinator – Anita Larkins Questions?
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Practices begin May 16th; Time Trials on June 7th; and Meets the next 6 Tuesdays
All registration will be done online Team Coordinator is Joel Russell Head Coach is Amanda Tomasko; Assistant coaches are Nikki Confroy, Brandon Koluch, and Eli Hancock to be added to SHRCSeaLions Yahoo Group for communications
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Junior coaches will be interviewed in March
New swimsuits this year; we will have a fitting day in April. Swim Team dues will remain the same as last year SHRC will host Cary City Meet on Jul 16th Website is swimteam.scottishhills.org
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Communication Updates
Invoices for 2016 season included with newsletter – snail mail if you did not receive the mailing in early February. confirmations will be sent if you are converting to different membership option. for changes to address, phone number, home address, additions/deletions to membership. Please include DOB for children.
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Social Events Annual Easter Egg Hunt – Sat., March 19th
8:30 am – join us for donouts/coffee Pictures with the Easter Bunny all morning! 9:00 am – the hunt begins with 3 & unders! Spring Workdays – TBD Preview Weekend – May 21st and 22nd July 4th Celebration Movie Night; Family Game Night; Grill ‘n Chill 2016 calendar on website, and white board (at pool)
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Communications is our primary method of communication. We strive to send a weekly of upcoming events in season. Send to to be added to distribution Website: Twitter: FB: Phone (in season):
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2015 Financial Summary $ 24,188 (12%) Income Under Budget:
Areas that did not meet budgeted income: Annual fees - $20,701 (still exceeded operating budget by $8k) Concessions $555 Instructions fees - $3,080 Swim Team - $1,298 Dive Team - $782 Social - $192 Areas that met and exceeded budgeted income: Guest and Party Fees - $2,002 Misc. (MOR, Tennis program) - $678
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2015 Financial Summary (Cont.)
$6,513 Expenses Under Budget: Major areas that exceeded budgeted expenses: Club Maintenance and Repair- $9,717 -back flow meter required by TOC, new drain covers and skimmer suction covers as required by law under Virginia Graeme Baker law Payroll - $28,136 Major areas that were under budgeted expenses: Special Projects - $3,452 -concrete and deck repair Pool Chemicals- $3,000
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Financial Historical Perspective
Year Dues Stock Membership Cap. Contrib. Cap. Expend. Operating Budget Operation + Capital Assets: (cash as of Dec 31) 2007 (actuals) $400 $500 420 $12,300 $33,675 $204,660 $216,960 $129,544 2010 $450 419 $24,072 $51,132 $222,945 $247,017 $107,510 2012 $428 380 $24,000 $26,964 $219,950 $68,727 2013 $457 (average) 374 $37,000 $28,143 $204,789 $232,932 $74,294 2014 326 $33,665 $19,208 $217,054 $250,719 $57,594 2015 299 $29,059 $25,721 $183,589 $212,648 $57,812 2016 (proj.) $482 310 $32,000 $16,700 $209,605 $241,605
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Where Do Annual Dues Go? $223,605 Operating Budget for 2016 Income
Guests/Party Fees/Social $ 8,900 Instructional Fees $ 4,800 Swim and Dive Team $ 19,800 Concessions $ 14,000 Other Program Income $ 32,890 (CCM $25,800) Expenses Payroll $ 110,560 Utilities $ 15,300 Maintenance $ 23,380 Concessions $ 11,000 Insurance $ 19,000 Swim/Dive/Social/CCM $ 21,975 Office Supplies, Misc $ 5,400 Property Tax $ 7,500 Contract (Tax Acct) $
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Potential Revenue Sources
Pool lane rental (MOR) Tennis court rental (TGA)– group lessons, discount to SHRC members NEW MEMBERSHIPS! * Goal is additional revenue while maintaining community atmosphere of SHRC
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Capital Projects Must Have Improvements for 2016- $3200
Future Capital Needs We Know are Coming: ADA compliant lift for individuals with disabilities ~ $10,000 Main Pool Lighting- $15-18,000 Overhead Security Lighting- $9000 Deck Resurface- $80,000 Deck Repair- $3,000
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Board Election Results and Door Prize Winner
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Thank You! YOU are what makes SHRC the best community pool in the area!
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