1. ACEIO WAY FORWARD AND PLANNING WORKSHOP 8TH -10TH JANUARY 2016 grand beach resort PREPARED BY: NURIRDZUANA ISMAIL
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2. OBJECTIVES THE ACEIO WAY FORWARD AND PLANNING WORKSHOP IS AIMED:
TO DEVELOP PRESENTATION DECK FOR BOARD MEETING HELD ON THE 28TH JANUARY 2016
TO DEVELOP SCENARIO PLANNING FOR ACEIO FROM YEAR –TOWARDS PROFESSIONALISM AND INTEGRATION BETWEEN INTEGRITY CULTURE AND IDEAL HUMAN CHARACTERISTICS
TO IDENTIFY AND MITIGATE ISSUES AND CHALLENGES IN PROMOTING THE CULTURE OF INTEGRITY
TO ASSESS THE CURRENT INTEGRITY KPI AND BEST PRACTISES AT NATIONAL LEVEL
DESIGNING THE BLUEPRINT FOR ACEIO WAY FORWARD
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3. WORKSHOP DETAILS DATE : 8th-10th JAN 2016
TIME : 0900HRS-1700HRS 2030HRS-2230HRS
VENUE : GRAND BEACH RESORT PD
AUDIENCE : ACEIO EXCO, COMMITTEES, CIDC
NO. OF PAX : 15 PAX
MODERATOR : REZAIDI, PROF K , ROSNAN, NIQMANN, NASIR
SPEAKER : MOHSIN, FATIN, RASHIDAH, SHUHAIROZ, NURI
OUTCOMES
SCENARIO PLANNING FOR ACEIO FROM YEAR –TOWARDS PROFESSIONALISM AND INTEGRATION BETWEEN INTEGRITY CULTURE AND IDEAL HUMAN CHARACTERISTICS
CEIO INTEGRITY FRAMEWORK FOR PUBLIC AND PRIVATE SECTOR
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4. PROPOSED AGENDA DAY 1 (8th Jan 2016 FRIDAY)
SCENARIO PLANNING FOR ACEIO FROM YEAR –TOWARDS PROFESSIONALISM AND INTEGRATION BETWEEN INTEGRITY CULTURE AND IDEAL HUMAN CHARACTERISTICS
03.00 p.m: Check ins
07.00 p.m: Dinner
08.00p.m : Focused Execution Session by President- Tn. Rezaidi
09.00pm : ACeIO Background & Journey- Tn. Mohsin & Cik Fatin
ACeIO Issues and Challenges Deep Dives
10.00pm: End of Day 1
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5. Focused execution by president
Presentation materials for 28th jan 2016
Sanggar idea-brainstorming
Team effort
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6. Aceio background and journey (fatin &mohsin)
Kronologi pendaftaran dan protem aceio 22 ogos 2013 mesyuarat pegawai integrity bertauliah unutk pendaftaran dengan ros
11 oct 2013 mesyuarat ajk protem aceio bil 1/2013
16 oct 2013
21 oct 2013 kelulusan pendaftaran aceio
Platform ceio bertukar berkongsi pengetahuan
1 nov 2013 mesyuarat ajk protem bil 2/2013
16 nov 2013 –sesi perbincangan dan penubuhan biro (sharing session)
Mesyuarat agung persatuan pegawai integrity
Total aceio 301
Ditauliahkan-batch 10 dan 11
Challenges-registration ros system unfriendly
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7. PROPOSED AGENDA DAY 2 (9th JANUARY 2016-SATURDAY)
SCENARIO PLANNING FOR ACEIO FROM YEAR –TOWARDS PROFESSIONALISM AND INTEGRATION BETWEEN INTEGRITY CULTURE AND IDEAL HUMAN CHARACTERISTICS
09.00 a.m : National Integrity Roadmap Update- Pn.Shuhairoz
10.00 a.m : CeIO updates and Projections-Pn. Rashidah
10.45 a.m : Coffee Break
11.15 a.m : CeIO Sharing Session & Instilling Cultural Beliefs-Pn.Nuri (Facilitator)
Best Practices by Ungku,Datuk Tengku,Malis,Sharifa, Wan Junaidi, Azmi, Khalijah, Rozaidi** and for those who have not shared during previous workshop
1.00 pm : Lunch
02.30 p.m: ACeIO Mapping- Prof. K & Tn. Rosnan
05.00 p.m: Coffee Break
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8. National roadmap to integrity- pn.shuhairoz shukeri
Ceio should have and develop skill set
Issues- cio only focus towards investigation
Road blocks-political will-post for integrity unit use for
i.e Jpj-48 (3 post)
Contoh cio:tn.nasa-mot
Organisational change approach:
1.understand the organization’s core business
Ownership & inclusiveness-starting from the top
Accumulative progressive improvements
Creative destruction where required
Independent and strengthen accountability-check and balance
Uphold integrity, balance in grace, truth and law
Quick response and advise accordingly without fear & favour
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9. Comparison between current and future methods for ceio
Private ,public and international
Erm-cip-anti corruption laws –private sector
Public swector-…..?
Ceio tor
Strenghtening integrity-ensure the implementation and institutionalized of integrity
Complaints management
Detection
Disciplinary
Compliance
Governance-ensure the implementation of effective governance
Gtp annual report-396 whistleblower protected-jpj’pdrm,siap.kpdnkk,sprm,pdram decrease trend
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10. Ministerial review-president
Compiling list of sick project and errant contractors
Removing disciplinary issues from cio’s task
Malaysian abms standard (based on iso370011)
Revamp cio training modules
Corporate culture cange to civil servants-better governance better future
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11. Cidc:background and update
History of cidc
Hajah azni-dato sharudin-hjh noor hani kamaruddin-rosnan-ganesan-zamal-nazli-farah najwa-rashidah
Current team-mizol,radha,ain
Punca kuasa-kursus cio, integrity development and programmes
Ceio-from concept to substace- governed by lppib-arahan updates
3 categories 2016
Ceio for local-govt sectors-rm3000
Ceio prog for private sectors-cip signatories (600 companies-no initiatives)
International participants-usd3000
Module will be reviewed with iim
Module structure-inytegrity management-
Aceio-cidc-strategic alliance
Network of ceio
Ceio –executive -84
1-11=467-total certified 389
International-59 certified-24
Integrity unit government sectors-887 unit required
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12. Next step for aceio malaysia
Ceio-executive empowerment
-conceptual framework to be presented to the board-aceio toward professionalism and established as professional body
Stipulated in ros document-badan ikhtisas
Intelligent pyramid-
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13. Best practises session-pn.normalis (pkns)
Gift policy-certain limits are allowed
Carta aliran polisi whistle blowing-taklimat-proses pemilihan tender kepada contractor setiap tender
Issues- sprm aduan berkaitan dengan pkns tidak dikongsi-had undang2
Video integrity
Focused execution-solve problem highlighted by attending to actual issue
Effectiveness after 3 yrs-survey with ti
Pemantauan terhadap ketidakpatuhan audit-cio- awareness-pemeriksaan mengejut
Star rating-5 stars enhancement from 3 star
Survey by T1-paradigm shift
Bip-150k 2011
Lembaga perumahan negeri Selangor-rumah mampu milik- register online
Erm-
Savings of 12% of all quotation
Q: good corporation between integrity unit dgn audit
Cio mara-jpj-fgv-rtd
Pkns will identify issues
As and when required
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14. Best practises-tm-cik sharifa
Nurturing integrity in tm-adjusting to our working environment 27k employees Guiding principle-cool,Kristal 10 syarikat awam paling telus in 2014-telekom Malaysia 3 core values-respect and care-code of business ethics,wbchannels Integrity day-3 consecutive years Website Anti corruption guide april 2014 Tm business integrity survey 2014-ti monkey survey-internal External-suppliers –vendor towards Integrity fellows august fellows nationwide- as reach out mechanism-appointed by the boss/voluntary-3day 2nites 8 ceios-4 integrity initiatives/ Whistle blowing survey-with ti-awareness level-procurement,it dept,marketing-survey based Committee members-risk assessment Human capital, hr, risk dept and legal, macc
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15. Best practises-jabatan audit-ym ungku negara
Pengauditan berkualiti meningkatkan akauntabiliti
Akta audit 1957
11 seksyen- tor perkihidmatan kan, saran kan, tugasan kan corak/rahsia /kerahsiaan
Jenis audit-attestation/compliance/performance
Gtp initiatives:
fast access to ag report
Action committee
On line dashboard
Putrajaya inquisition
International standards of supreme audit institutions (issai) implementation
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16. Jabatan audit negara
Strategi perlaksanaan pelan integrity jabatan audit Negara
Strategi 1: memntapkan keberkesanan tadbir urus terbaik
Strategi 2: meningkatkan keberkesanan system penyampaian perkhidmatan
Startegi 3: melaksanakan program kesedaran memerangi rasuah, penyelewengan dan salah guna kuasa serta
Khairul nizar khalis ketua pegawai integriti jabatan audit
Awareness through blasting
Way forward & challenges
Management perception
Integrity assumed
Professionalism
Collaborativeness
Suggest rtd-best practises
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17. Best practises-wan jalani-aadk
Puspen-rehabilitation centre-pusat
Ketua unit integrity-
hamidi (ceio tidak ditempatkan di unit integrity)
6 tor unit integrity
Focus more to investigation
Less o n prevention and awareness
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18. PROPOSED AGENDA DAY 2 (9th JANUARY 2016-SATURDAY)
CEIO INTEGRITY FRAMEWORK FOR PUBLIC AND PRIVATE SECTOR
08.30 p.m: Institutionalizing Integrity Framework into the Public and Private Sector **RTD Session-Moderator: Tn,. Nasir & Tn.Niqman)
10.30p.m : End of Day 2
** Kindly note that this is a proposed RTD title- feedbacks are most welcome
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19. PROPOSED AGENDA DAY 3 (10th JANUARY-SUNDAY)
DESIGNING THE BLUEPRINT FOR ACEIO WAY FORWARD
09.00 a.m: PRESENTATION DECK FOR BOARD
10.30 a.m : Coffee Break
11.00 a.m: PRESENTATION DECK FOR BOARD
12.00 NOON: PROGRAMME ENDS
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20. LIST OF PARTICIPANTS REZAIDI M ISHAK-IIM
ROZAIDI ABDUL RAHIM GHAZALI–IIM PENANG
NURIRDZUANA ISMAIL-PETRONAS
SHARIFA ABDUL KADAR-TM
M. NASIR ABDUL HADI-PETRONAS
DATUK TENGKU FAROUK HUSSIN TG. ABD. JALIL-SUK TERENGGANU
PROF. KHAIRUDDIN SUDARMIN-MICG
WAN JAILANI WAN ISMAIL-ADK
ROSNAN MOHD. ALI-MACA
AZMAN ABD. RAZAK-PDRM
FATIN HANUM ABDUL HADI-KPDNKK
LOGANATHAN A/L VEERASAMY-IIM
MOHD ISMAIL MUSLIM-PDRM
NORMALIS -PKNS
NOEH NIQMANN –PRASARANA
RASHIDAH-CIDC
MOHSIN MOHD GHAZALI –ACEIO
AIN-CIDC
ABDUL ARIS RAKIDEN-YAYASAN SELANGOR
AZMI AHMAD-MCMC
UNGKU HADY UNGKU HUSIN-JABATAN AUDIT
SHUHAIROZ MOHAMED SHUKERI-BITU
KHALIJAH HJ. BAKAR -UKM
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21. REFERENCES:
ACEIO-PETRONAS INTEGRITY FRAMEWORK FOR PUBLIC & PRIVATE SECTOR HELD ON THE 4TH -6TH DECEMBER 2015
ACHIEVED THESE OUTCOMES:
INTEGRITY BEST PRACTICES AND THEORY FOR INTEGRITY OFFICERS
THE IMPLICATIONS OF UNCERTAIN FUTURES ON TODAY’S ORGANIZATION WAY FORWARD-INTEGRITY ROADMAP
EXPERTISE IN INTEGRITY PROGRAMME
SHED THE IMPORTANCE OF INTEGRITY IN SUSTAINING A HIGH PERFORMANCE CULTURE.
INTEGRITY MAPPING
TRANSPARENCY INTERNATIONAL TEMPLATE
SOUTH AFRICAN EDUCATION
CONCEPTUAL FRAMEWORK
CEIO ROLES AND FUNCTION (TOR)
ADVISORY
JITU/BITU/COO-CORRUPTION RISK MANAGEMENT- INTEGRITY PROGRAM ACTION PLAN
2. EDUCATION & TRAINING
COMMUNICATION
MONITORING AND REVIEW
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22. FULL VERSION OF TOR WILL BE AVAILABLE DURING THE WORKSHOP
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23. Tone setting-aceio mapping –strategic directions-prof k
1. coalitions/alliance
Mitigation risks
Gap identifications-Related bodies
The nine goals-sampling
Embrace the city embrace the world-achieve public impact through research and learning
Go beyond-push past the status quo and go the extra mile for members of our community
Take pride-celebrate successes and be purposeful about building legacy
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24. INTRODUCTION – INTEGRITY FRAMEWORK
Integrity involves the behaviours and actions consistent with a set of moral or ethical principles and standards, embraced by individuals as well as institutions that create a barrier to corruption. TI-Corruption is defined as the abuse of entrusted power for private gain
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25. Background- Procurement Integrity Framework
PPP-involved big projects which may not necessarily follow standard government procedures
Currently, companies who submit proposal in government procurement/tender have advantage in terms of weightage assessment
Focus on Procurement as based on Audit Report 20*** % leakage in public and private sector
The World Bank has estimated that roughly 1.5 trillion in public contract awards are influenced by corruption. Procurement fraud is a serious concern for advanced and developing nation (Ref. World Bank Anti-Corruption Report 2005)
The 6 elements chosen under the Public Private Partnership contribute to the Global Index of ease of doing business however simultaneously it opens opportunity for corrupt practices
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26. Public Private Partnership (PPP)
6 ELEMENTS
1.Funding via private financial resources without public sector’s explicit guarantee
2.Impact on public budget spreads over the duration of the concession
3.Risks are allocated to parties which can manage them most efficiently
4.Public sector’s involvement is through enforcement of pre- agreed KPIs
5.Long duration of relationship with private contractors
6. Applicable for projects with commercial viability
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27. Cases Issues Impact Mitigation/Action
1. Funding via private financial resources without public sector’s explicit guarantee
●Unknown resources
● Political Interest
● Fraud/False Claim
● Transparent
● Visible SOP
● Whistleblower
● Due diligence
2.Impact on public budget spreads over the duration of the concession
● Donation and Enforcement
● Invest
●Lack of public trust
● Return of Investment
● Report to Cabinet
● Integrity Pact
3.Risks are allocated to parties which can manage them most efficiently
● Conflict of Interest
● Money Laundering
● Over spec of the project
● Abuse of power
● Bribery
● Over paid
● Technical Oversight Committee
4.Public sector’s involvement is through enforcement of pre-agreed KPIs
● Cronyism
● Restructuring organization
5. Long duration of relationship with private contractors
● Conflict of interest
● Leakage of information
● Costs increased
● No option
● No transparent
● Jeopardizing Reputation
● Variation Orders
● CIP
● Due diligence desktop
● Open tender policy
● Black listed (e.g. MACC)
● Ensure Integrity Agenda
Implemented
● Revolving door policy
6.Applicable for projects with commercial viability
● Nepotism
● Fraud and False Claim
● Whistle blowing policy
implemented
● Performance compulsory
●Hot job rotation
● Ensure Professionalism of
Auditor
● No gift policy
● Independent Audit
● Money Laundering (AMLATFA)
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28. INHERENT RISK RATING PPP PROCUREMENT
CONSEQUENCES
FACTOR
INSIGNIFICANT
MINOR
MODERATE
MAJOR
CATASTROPHIC
FUNDING VIA PRIVATE FINANCIAL RESOURCES WITHOUT PUBLIC SECTOR’S EXPLICIT GUARANTEE
IMPACT ON PUBLIC BUDGET SPREADS OVER THE DURATION OF THE CONCESSION
RISKS ARE ALLOCATED TO PARTIES WHICH CAN MANAGE THEM MOST EFFICIENTLY
INHERENT RISK RATING PPP PROCUREMENT
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29. INHERENT RISK RATING PPP PROCUREMENT
CONSEQUENCES
FACTOR
INSIGNIFICANT
MINOR
MODERATE
MAJOR
CATASTROPHIC
PUBLIC SECTOR’S INVOLVEMENT IS THROUGH ENFORCEMENT OF PRE-AGREED KPI’S
ONG DURATION RELATIONSHIPWITH PRIVATE CONTRACTORS
APPLICABLE FOR PROJECTS WITH COMMERCIAL VIABILITY
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30. 1ST WORKSHOP SUMMARY-END NOTES
ALAN- MINISTERIAL LEVEL EXPECTATION AND HOPES
Q:PERANAN NGO-DOES IT CONTRIBUTE TO INTEGRITY AWARENESS-
ISSUES: LACK OF RESOURCES THE MECHANICS
POLITICISED
THE RIGHT PERSONNEL AND CEIO TO PLAY A ROLE
QUESTIONABLE QUALITY
I.E INFO GATHERING , CASES
PRESIDENT: TO UPGRADE THE ACEIO TO PROFESSIONAL LEVEL
CHALLENGES:
MESYUARAT LEMBAGA
RESISTENT
TO GET LOCAL STANDII
LOWER RANKING OFFICER AFRAID TO REPORT
DATO CIO PETRONAS
MANY EFFORTS DONE BUT SAME PROBLEM OCCURS AND IT FRUSTRATES THE WHOLE SYSTEM
WILL SUPPORT THE DEVELOPMENT OF ACEIO
ENCOURAGE ACEIO TO COMMERCIALISED FRAMEWORKS ADD VALUE
PROPOSED ACTION:
RECOMMENDED AS -AHLI VIP ACEIO
DEPT TO REPORT ON CASES
TO CREATE CENTRALISED CHANNEL
APPROACH-LAPORAN JITU
ACEIO TO PLAY A ROLE
STATEMENT FROM KSN-TO GET LEADERSHIP BUY IN ON THE SIGNIFICANT OF HAVING CEIO
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31. Aceio way forward a proposal on conceptual framework for certified integrity officer
To include:
Way forward
Career path
Professionalism
frameworks
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32. Mapping elements people
Capabilities development –upskilling/enhancement programme /Profiling for aceio members
Products (communication & training)
Communication and training
i.E Modules-i.e cip
Modules for –public & private sectors
Monitoring and reviewing (ceio roles and functions)
Leadership and advisory
Presence
Punca kuasa-tiada dlm arahan pm
Administration-structure
Office
Account
It-web portal
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33. Aceio scenario planning towards 2020
INTEGRITY MAPPING
PRESENCE
PROFESSIONALISM
CAREER PROGRESSION
STRUCTURE
PRODUCTS
COMMUNICATION & TRAINING
-CIP MODULES
-INTEGRITY FRAMEWORK BLUEPRINT FOR PUBLIC AND PRIVATE SECTOR
MONITORING & REVIEWING-SURVEY
LEADERSHIP& ADVISORY
PEOPLE
CAPABILITY DEVELOPMENT
$$$ MACHINE TO ENSURE SUSTAINABILITY OF ACEIO
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