1. Management Sciences New Graduate Student Orientation
Fall 2017

2. Welcome! Department Information (Samir Elhedhli)
Policies and Grievances, Academic Integrity, Academic Discipline (Siu Yu)
Degree Requirements and Information
Coop Program (MMSc and MASc students only)
Teaching Assistantships, Scholarships, and Awards
Department Resource and Supports
Health and Safety requirements (Dayna Chan)
(Deparmtment website)
(future students)
(current students) 2 2

3. Department Contacts Department Chair
Prof. Samir Elhedhli, CPH 4315
Acting Associate Chair, Graduate studies (September 1, 2017 – December 31, 2017)
Prof. Qi-Ming He, CPH 4325.
Associate Chair, Undergraduate studies
Prof. Mark Smucker, CPH 3624

4. Department Contacts Administrative Officer
Wendy Fleming, CPH 4317
Graduate Studies Administrator – PhD & MASc
Lisa Hendel, CPH 4311
Graduate Studies Administrator – MMSc Programs
Kim Dunne, CPH 4319
Departmental Secretary
Kathy Tytko, CPH 4309

5. Department Contacts Computer Systems Administrator
Vu Huynh, CPH 4318
Secretary to the Chair
Gini Kennings, CPH 4313
Undergraduate Studies Administrative Coordinator
Shelley Vossen, CPH 4331
Dept. Scheduler & Special Projects Assistant
Ian Taylor, CPH 4314

6. MSCI Faculty by Theme Areas
Applied Operations Research (AOR)
Jim Bookbinder, Stan Dimitrov, Samir Elhedhli, Fatih Safa Erenay, Fatma Gzara, Qi-Ming He, Beth Jewkes, Houra Mahmoudzadeh, Hossein Abouee Mehrizi, Sibel Alumur Alev
Information Systems (IS)
Lukasz Golab, Stan Dimitrov, Mark Hancock, Ken McKay, Mark Smucker, Olga Vechtomova.
Management of Technology (MOT)
Brian Cozzarin, Rob Duimering, Bon Koo, Jatin Nathwani, Selcuk Onay, Frank Safayeni, Kejia Zhu.

7. Policies and Grievances, Academic Integrity, Academic Discipline

8. Policies and Grievances
It is your responsibility to be familiar with the University Graduate Calendar, Faculty guidelines, and Department guidelines.
All students should read:
UW Policy 71 (Academic Discipline)
UW Policy 70 (Student Grievances)

9. Academic Integrity
All students are required to take the online Academic Integrity course.
One important topic is how to avoid plagiarism.
You must successfully complete the Graduate AIM by 8 weeks into the term. The exact date will be provided to you.
Any questions, please contact Amanda McKenzie at or ext

10. Academic Discipline
Familiarize yourself with UW Policy 71 (Academic Discipline)
guidelines/policy-71
Offences include, but are not limited to, the following:
Academic – cheating; plagiarism; unauthorized co-operation or collaboration as defined by the course instructor; unauthorized aids or assistance as defined by the course instructor; unauthorized resubmission of work; violation of examination regulations; impersonating another student or entering into an arrangement with another to be impersonated; obtaining, distributing, or receiving any confidential academic material without the express consent of the instructor; theft of intellectual property; academic or admission fraud discovered after registration; altering, falsifying or withholding a relevant document; misrepresentation; obstruction or interference; misconduct in research including breach of ethics regarding human or animal testing; contravention of statute (e.g., Copyright Act).

11. Academic Discipline, cont’d
Non-Academic - disruptive, dangerous, aggressive or threatening behaviour, including by electronic means; misuse of University resources, equipment or supplies, including, but not limited to, computers and network, keys, records, permits, letterhead; mischief; vandalism; theft; infringing unreasonably on the work of others; violation of instructor’s communicated rules, such as prohibition of recording lecture; violation of safety regulations in a laboratory or other setting; unauthorized use of equipment, material or a facility or service; unethical behavior; contravention of statute (e.g., Liquor License Act; Criminal Code)

12. 3. Degree Requirements and Information
MASc and MMSc Degree Requirements
PhD Degree Requirements
Switching from MMSc to MASc Program and MSCI Graduate Research Scholarship
Failure in Courses
Dropping and Adding Courses
Activity Reports (MASc, PhD students only)

13. MASc and MMSc Degree Requirements
Non Co-op
Co-op
GDDA
Master of Applied Science (MASc):
Thesis-based
* 4 courses(minimum)
Research seminar
Thesis
* 6 academic terms
* 4 courses (minimum)
* 8 terms (6 academic terms + 2 work terms)
Not available
Master of Management Sciences (MMSc): Coursework
* 8 courses (minimum)
* 3 academic terms
* 5 terms (3 academic terms + 2 work terms)
*8 courses (minimum) * 3 academic terms
Required courses:
4 MMSc core courses
+ MSCI 718, 719, 723
+ 1 department approved elective (form required – see website).
Required Core Courses for MASc: Must complete 2 of the courses from the list: MSCI 605, 607, 623, 630, 631, 634 and 641
Required Core Courses for MMSc: MSCI 603 (or 634), 605, 607, 609
Elective Courses for MASc and MMSc: Maximum of one course can be taken outside of the department, including approved Ontario Visiting Graduate Student (OVGS). Must be approved by the Associate Chair for Graduate studies prior to enrolment. See website for Schedule of Classes:
GDDA

14. Ph.D. Degree Requirements
4 required courses at the 600 or 700 level.
Of the 4 courses, at least 2 of the courses must be from the list: (MSCI 605, 607, 623, 630, 631, 634 and 641) and 2 elective courses.
An overall average of at least 73%: This rule applies both to masters and Ph.D. degrees.
Pass the comprehensive exam, no later than the end of the 4th term of enrolment.
Pass the oral exam and defend a thesis of independent and original research, to be completed by the end of term 12.

15. Switching from MMSc to MASc
Students must complete the 1st or 2nd term.
During this period, students should take time to get to know the potential supervisor(s).
Some issues to consider in selecting a supervisor include topic, expertise, supervision style, personality and funding.
Students should contact the potential supervisor(s).
If mutually agreed, the Associate Chair makes the final assessment.

16. MSCI Graduate Research Scholarship
MMSc students who are interested in transferring to the MASc program.
The selection process is based on academic performance during the Fall and Winter terms.
Successful applicants are expected to have achieved an average above 80%.
$4,000 is awarded evenly over 3 terms, conditional on students’ finding a thesis supervisor.

17. Failure in courses
Students must maintain an overall average of at least 73% at the end of each term, with no more than two failed courses overall.
A grade below 65% is considered a fail.
A failed course will count in your overall GPA, but will not count towards the required number of courses.
If students fail the same core course twice, they are required to withdraw from the program.
A failed elective course must be replaced.

18. Drop/Add courses
Students can drop & add courses via Quest until the 4th week of the term – September 30th, 2017.
After this deadline, students will need to complete and submit a drop/add form with a rationale to Lisa Hendel (MASc or PhD) or Kim Dunne (MMSc). Please note:
The form must be approved/signed by the course instructor and your supervisor (MASc or PhD).
Verification Illness Form (VIF) must be provided for medical reasons.
wellness/files/uploads/files/VIF-online.pdf

19. Activity Reports (MASc and Ph.D)
Only MASc and Ph.D. students should submit the activity reports each term, starting the second term.
It enables the department to gauge students’ progress and to assist in the awarding of scholarships.
Students are provided feedback if required.
Process
It is due by the end of the second week of the term.
It indicates the academic progress (courses and research).
Your supervisor must sign the activity report before you submit it.
Please submit form to Lisa Hendel.

20. Coop Program (MMSc and MASc students only)
Teaching Assistantships, Scholarships, and Awards
Department Resource and Supports
Computing Support, accounts
Office space and Common areas

21. Co-op program (* A meeting in November)
Application requirements
Application deadline: December 1st
Available to masters students only
Minimum of 80% in the first academic term in Management Sciences
A good command of English
Program requirements
Sequence 1: F17A – W18A – S18WT – F18WT – W19A
Sequence 2: F17A – W18A – S18WT – F18A – W19WT – S19A
Complete work term (WT) reports for each term, approved by the Graduate Officer.

22. Teaching Assistantships (TAs)
Each term, the department hires TAs for various courses.
The application form and information on TA application procedures is available online each term. studies/teaching-assistantships-management-sciences
Students must successfully complete the ExpecTAtions workshop to be eligible for TA (offered in December and April each year).
The selection decision of TAs is made by the Associate Chair for Undergraduate Studies

23. Teaching Assistantships (TAs)
TA duties:
TA’s are paid for providing support to the teaching of MSCI courses (currently $4,147 per term).
One full TA position is equivalent to 10 hours/week of work over 13 weeks of the term.
Full-time graduate students may not accept more than 10 hours of employment per week.
TA’s are expected to be present at UW from the first day of class to the submission of final marks for the course. If not, the TA contract will be cancelled.

24. Scholarships
Faculty of Engineering/UW Merit Scholarships are awarded by the Department.
Available to domestic and international students.
Students must maintain a minimum 80% overall average.
There should be no incomplete grades.
Scholarships are applied against the students tuition.
Scholarships are not eligible to those students
who have a probationary or transitional condition,
who are part-time or inactive, are in the Coop program
who are transferred from other departments.

25. Department Awards Fraser Research Award (approximately $1,000)
Open to Master’s and Ph.D. students for research paper.
Students must be registered as an MSCI students in one of the previous three terms.
Donald J. Clough Memorial Award (approx. $500)
Awarded to (domestic and international) Masters students.
Students must be enrolled in the first year.
El Gabbani Award (approx. $750)
Awarded to (international) Master students only.
MSCI TA Awards
One award per term is given to an exceptional TA based on course student and instructor feedback.

26. International MASc and PhD Student Awards
Requirements
International students (with valid study permit) who maintain full time student status.
Students should meet the academic progress requirements of the program.
Students are not receiving external awards or sponsorships.
Amount
MASc students: $2,045 per term (maximum of 6 terms).
Doctoral students: $4,090 per term (maximum of 9 terms).

27. Tri Council and OGS Scholarships
Major federal and provincial scholarships.
NSERC, SSHRC, CIHR, OGS/QEII-GSST
To learn about eligibility criteria and application process, attend the scholarship information session.
September 11th, 5:30 to 7:30pm OR
September 12th, 3:00 to 5:00pm (Theatre of Arts in Modern Languages). See Department website for more details.
These sessions are for MASc and Doctoral students who have a minimum 80% average.

28. Graduate students email list
The department UW administrative offices will use your account.
All correspondence from the Department and University will be through your uwaterloo .
It is your responsibility to read your s on a regular basis and meet deadlines as required.
Vu Huynh for more information.

29. Computing user information
For all computing support, contact our computer systems administrator, Vu Huynh (CPH 4318).
Faculty of Engineering Computing
Windows Account (Waterloo Nexus Network)
Engineering Printing Account
Accounts
Web Page Account
Unix Account

30. Other Department Services
Office space
You must complete on-line mandatory Health and Safety Training prior to receiving your key permit.
Kathy Tytko is responsible for assigning office space to MASc/PhD students.
Student mailboxes and TA Photocopier are located in CPH 4312.
For access to the TA Printer and Copier, contact Kathy Tytko (CPH 4309).

31. Department common areas
Conference room (CPH 3623): Booked through Ian Taylor
Seminar room (CPH 3646): Booked through Ian Taylor
Graduate classroom and seminar room (CPH 4333)
Student areas
TA Meeting Room (CPH 4361): For MSCI TA’s without office
MSCI Graduate student lounge (CPH 3608): fridge, microwave
Contact Kathy for key permit to access the above rooms.
Engineering Resource Room (E3-1101)– Available to all Engineering course work graduate students only. Any questions about this lab, please contact Paula Lynch at

32. Finally, if things are not right…
Acting Associate Chair - Prof. Qi-Ming He
He can mediate for professors and/or students regarding academic issues.
Graduate Administrators - Lisa Hendel (MASc/PhD) and Kim Dunne (MMSc)
They can advise you on program changes, co-op program, scholarships, general program information for all programs.
Please see Department website for details on program information and important deadlines and events.

33. Management Sciences MSCI Health & Safety Requirements
Fall 2017

34. MSCI HEALTH & Safety Requirements
The department is required to ensure all “Members” of the Management Sciences Department have been provided with a Health & Safety Manual and have completed the required modules.

35. Emergency Contacts List of the emergency contacts – page 2 of Manual.
First Aid Trained in Department – Wendy Fleming (CPH 4317), Ian Taylor (CPH 4314) and Dayna Chan (CPH 1324A).
First Aid Kit and Poster Locations in Department – CPH 1324 and CPH 4312.
Any injuries should be reported to Wendy Fleming or Dayna Chan.

36. Fire/Evacuation Emergency Procedures
Page 6 – 8
When you hear a fire alarm you are required to leave the building by the nearest exit. Stop all activity, shut down any experiments. Do not return until further instructions are received.
What to do if a violent situation happens on campus?
Get out if you can
Hide if necessary
Fight if you have to
Call 911

37. Mandatory Safety Training
A UW Userid and password are required to access the modules
on-line training module -  S01001 Employee Safety Orientation 
on-line training module - S01081 Workplace Violence Awareness
on-line training module -  S02017 WHMIS 2015  (this online course is available by self-registering on LEARN.     
Complete the Health & Safety Acknowledgement form and return to Wendy Fleming (CPH 4317).

38. General Health & Safety
Working Alone
Inform your supervisor and/or friend, family member that you will be working on-campus during non-business hours.
Work with your door closed and locked
Have your cell phone near by in case of an emergency
Wearing Scented Products
Be sensitive to others around you and try to avoid wearing scented products when interacting with others
Smoking
is not permitted in any University building or within 10 metres of all buildings.

39. Thank You!