1. Baby MIND Transport to Japan
E. Noah
4th October 2017
Modified after discussions with Andreas Schaffner of DBSchenker, Patrick Muffat and Stéphanie Krattinger of CERN, and Laurent Nicola of UniGe

2. Equipment to be transported

3. The Baby MIND detector during tests at CERN summer 2017

4. Transport support frames: Dimensions
4 large transport support frames (referred to as chassis): designed to transport several magnet and scintillator modules, weighing between 18 and 20 tonnes per chassis
Allowed floor load in transport container: as given in Hapag-Lloyd document:
(assume 1 axle = 2 wheels)
(5460 kg/2)/142cm2=19.23 kg/cm2
Measured chassis dimensions! Maximum dimensions measured at feet level (widest surface of blocks)…
Length [mm]
Width [mm]
Height [mm]
Weight [ton]
# Feet
Feet area [cm2]
[Kg/cm2]
Chassis #1
3925
2150
2260 20 8
5000 4
Chassis #2
3835
1160 18 6
3250
5.54
Chassis #3
1080
Chassis #4
1520

5. Other hardware
Other hardware:
2 palettes with cable bundles: approx. 1 tonne. To be transported with chassis
Electronics, 9 minicrates: not heavy, but fragile. To be transported by air
DAQ PCs (2 to 4) To be transported by air
B2 support frames for installation at J-PARC: B2 floor, ND280 pit. approx. 10 tonnes To be transported by ship, but separate shipment probably

6. Transport route and options

7. ROTTERDAM 2 4 3 1
GENEVA
Stage 1: road/truck
From: Geneva (CH) To: Basel (CH)
Stage 2: rhine/barge
From: Basel (CH)
To: seaport (Rotterdam?) (NL)
Stage 3: ship via Suez
From: seaport Europe (Rotterdam (NL)?)
To: seaport Japan (Yokohama (JP)?)
Stage 4: road/truck
From: Yokohama (JP) To: Tokai (JP)

8. All options: Shipping sequence:
Transport options
We prefer this option!!
Having discussed with transport experts, changed from hardtop to open top as per Patrick suggestion
All options:
ARMCO + scintillator: Send 4 chassis on 20’ Open top x4 (no control of temperature!!) with scintillator modules. Option to insulate on the inside (though not much room) Check maximum admissible load per meter Monitor temperature and relative humidity
ARMCO + scintillator: Send 4 chassis on 20’ flatrack x4 (no control of temperature!!) with scintillator modules with cover! Max. risk of damage to scintillator modules. Can design wood cover to go around plastic water-tight cover.
ARMCO + scintillator: Send 4 chassis in 4 reefers (40’ High Cube Reefer) on rollers: i.e. push into container, and pull back out of container.
Check load per meter in container with DB schenker.
Check height.
Check how to attach to container
ARMCO separate to scintillator: Send 4 chassis with ARMCO only standard 20’ flatrack x4 scintillator modules in separate reefer!!
Shipping sequence:
Send everything at once: sometime in October.
Option to send some elements of the support frame for the B2 floor installation by plane in December, if not ready for shipment in October.

9. Container Max: inner dim. 2205 mm
Shipping option 1)
20’ Open top container (example given here is Hapag-Lloyd)
2260
3925
2150
Container Max: inner dim mm

10. Tarpaulins to protect from weather
Shipping option 2)
Need to protect chassis from the elements…
Expensive wooden cases?
Need to anchor chassis solidly to platform.
Chassis shipping:
4 flatrack platforms
Tarpaulins to protect from weather
1 chassis loaded on each: 18 to 20 t each

11. 4 refrigerated (reefer) containers Loading from top not possible so:
Shipping option 3)
Feasibility is difficult! Loading the chassis into the reefer through doors at front is extremely challenging:
With rollers on chassis feet: must secure the chassis against movement during transportation.
Without rollers on chassis feet: must push/slide the whole structure into/out of container, overcoming friction with the container floor.
Chassis shipping:
4 refrigerated (reefer) containers
Loading from top not possible so:
Chassis “pushed” into reefers during loading
Chassis “pulled” out of reefers during unloading

12. Scintillator modules shipping: 1 or 2 refrigerated (reefer) containers
Shipping option 4)
Complicated handling: must separate scintillator modules from magnet modules at CERN, then assemble them back at J-PARC.
Scintillator modules shipping:
1 or 2 refrigerated (reefer) containers
Loaded horizontally on special oversize palettes
Magnet modules shipping:
4 platforms
Tarpaulins to protect from weather
1 chassis loaded on each: 18 to 20 t each

13. Transport logistics

14. From: Geneva (CH) To: Basel (CH) Stage 2: rhine/barge From: Basel (CH)
ROTTERDAM 2 4 3
Ship can stop in up to 10 seaports along the way for typically 24-48hrs per stop 1
GENEVA
4.a) Offload from ship to storage dock at seaport
4.b) Temporary storage Yokohama/tokyo
4.c) Customs clearance at seaport
4.d) Load onto lorry at seaport
4.e) Offload from lorry at J-PARC (special crane truck required)
4.f) Storage at J-PARC: special weather resistant covers required outdoors, is it enough? Indoors best.
2.a) Offload container from lorry to temp. storage BASEL
2.b) Temporary storage BASEL
2.c) Load from temporary storage BASEL to barge
2.d) Offload container from barge Rotterdam
2.e) Temporary storage Rotterdam
3.a) Load from temporary storage Rotterdam to SHIP
3.b) Direct ship Rotterdam to Yokohama/tokyo (no change of ship)
3.c) How many stops for stage 3? Where? Temperature issue?
1.a) Load chassis into container,
1.b) Load container onto lorry
Crane in bldg 180
Stage 1: road/truck
From: Geneva (CH) To: Basel (CH)
Stage 2: rhine/barge
From: Basel (CH)
To: seaport (Rotterdam?) (NL)
Stage 3: ship via Suez
From: seaport Europe (Rotterdam (NL)?)
To: seaport Japan (Yokohama (JP)?)
Stage 4: road/truck
From: Yokohama (JP) To: Tokai (JP)

15. Some general questions: answered during 12th September meeting
What is scope for DBSchenker to work with a transport company in Japan for stage 4, i.e. sub-contract a transport company in Japan? We ideally want one single transport contract from CERN in Geneva to final destination J-PARC in Japan Answer: this is OK, DBSchenker Japan office can handle this, either directly or with sub-contracted company.
What type of containers/transport structure? 20’ Hardtop or 20’ flatrack? Answer: 20’ Open top What are limitations in terms of maximum admissible load per linear meter in the container? Answer: It is OK. Admissible load defined by fork lift truck with axle weight of 5460 kg, with a contact area per wheel of 142 cm2, i.e kg/cm2 (c.f. Baby MIND max kg/cm2.
Temperature and humidity? What is the temperature profile likely to be during stages 1,2,3,4? Is it possible to specify less than 40oC? Answer: Can ask for the containers to be placed “under deck” but there is no guarantee, it is up to the ship captain to decide. Ask EN department for shock and temperature sensors.
What timeline to organise transport? Quotation, contract? Pick-up from CERN at the end of October? Answer: CERN logistics prefer a planning with arrival at J-Parc at the beginning December 2017 (Stephanie suggestion)! Take 50 days for the shipment in total, this means the chassis must leave CERN beginning October.
Can we have a container delivered to CERN for ~1 week to do some handling tests? Beginning October Answer: can be confident the objects can be loaded into the chassis based on the published container dimensions, so no need for special handling trials.

16. Packaging: see with Ordem SA.
Some recommendations brought up during 12th September discussions
Containers:
Same container from CERN to J-PARC.
Chassis must be properly anchored to container, so it does not move inside during shipment.
Shipping:
request “under deck”,
ensure one single ship from Europe to Japan.
Loading:
Packaging: see with Ordem SA.
Ensure the fragile connectors at the top of the scintillator modules are well protected.
Ensure humidity is kept at minimum
Vacuum packing might be possible
Wood to block chassis against container walls
Monitoring: Contact EN department to get hold of temperature, humidity and shock sensors
Japan phase: Need to nominate within our collaboration (or KEK, J-PARC?) Japanese contact person in charge of transport phase in Japan. This is the person that will manage documentation for customs clearance, communicate with customs and transport companies in Japan, and organise rental of crane truck for offloading at J-PARC.

17. To do list: after 12th September meeting
Organise meeting with DBSchenker and Ordem SA to view the hardware in building 180 ASAP (Week 38) - DONE
Get definitive quotes DONE:
from DBSchenker
from Ordem SA
Plan a schedule with pick-up beginning October (for arrival J-Parc beginning December) Want to avoid shipping in winter close to Christmas closure. DONE
Start working on customs clearance documentation status of Baby MIND for customs? STARTED
Understand how to get green light from Japan for transport within next 2-3 weeks. Can we get such a green light before the ”Baby MIND est and commissioning” proposal is approved at J-PARC. DONE – Green light given on Friday 29th September 2017
Loading Friday 13th and Monday 16th October at CERN, to be in Basel at noon Tuesday 17th for the Barge to Antwerp
Could not do Friday 6th and Monday 9th October at CERN, packaging company not ready!!

18. Specific issues

19. Establishing the transport contract
Reaching an agreement on how to manage transport: i.e. who will manage what at which stage, how is it funded.
1st option: one single contract with transport company, UniGe pays everything. KEK/J-Parc/Japanese collaborator from Wagasci/T2K manage Japan logistics (customs clearance)
2nd option: two contracts, one up to seaport in Japan, the other from seaport to J-PARC. KEK/J-Parc/Japanese collaborator from Wagasci/T2K manage and pay for Japan phase. UniGe later reimburses Japan institute for Japan phase.
1st Option chosen

20. Wood to block chassis against the 4 sides of the containers
Loading at CERN
DBSchenker work with Ordem SA Both companies to meet at CERN in September (e.g. week 38), see the chassis in building 180 and discuss how to proceed. Stéphanie to organise meeting.
Pre-packing Chassis.
Vacuum packing? NO according to Alexey Dudarev - risk tearing the plastic packaging with DP=1bar.
Must leave 4 hooks exposed (outside of packing) to lift Chassis into(out of) container at CERN(J-PARC)
Silica gel for humidity
Wood to block chassis against the 4 sides of the containers
Wood protection on top of chassis to protect fragile vertical bar connectors.
Shock-absorbing mats to place between chassis feet and container floor.
Temperature, humidity and shock sensors.

21. What is status of Baby MIND as scientific equipment for customs?
Customs clearance
Japanese colleagues to forward contact details of person at J- PARC/KEK with experience in preparing paperwork for customs clearance.
What is status of Baby MIND as scientific equipment for customs?
Do we pay import duties based on value of Baby MIND? What percentage?
How do we determine value of Baby MIND?
Prepare documentation for customs clearance as soon as possible (before shipment leaves CERN). Stéphanie Krattinger at CERN can communicate with contact at J- PARC.

22. Chassis placed in temporary storage (indoors possible?)
When at J-PARC: Offloading at J-PARC and handling empty containers
Communication between Japanese contact, DBSchenker and CERN logistics to ensure arrival date/time of lorries at J-PARC is known in advance.
Japanese contact to rent a crane truck for the offloading operations at J-PARC.
Container lifted off lorry
Chassis lifted out of container
Empty container put back on lorry
Chassis placed in temporary storage (indoors possible?)

23. Back-up

24. Transport companies in Japan that have worked with J-PARC
Some examples of companies for customs procedures and transportation within Japan, that are known by our collaboration to have transported scientific equipment to J-PARC (from Ichikawa-san):
AOT Japan
Nittsu
SVD Japan

25. 20’ Open top container dimensions