1. TotalFlow

2. Agenda 1. Introductions / Why we are here
Critical Communications
Agenda
1. Introductions / Why we are here
2. Introduce Ricoh Software overview
3. Interview
Understand your business
4. Facility Tour
5. Wrap up / Questions
Marketing Automation
POD Essentials
Professional Services
Offset to Digital
EOM

3. Ricoh Solutions
Our Ricoh developed solutions address customer requirements from small print shops to enterprise organizations with multichannel communications, business management, and marketing asset management.
Critical Communications
Marketing Automation
POD Essentials
Professional Services
Offset to Digital
EOM

4. Critical Communications
Secure, control, compliance.
Ricoh ProcessDirector
Critical Communications
POD Essentials
Makeready, output management, JDF integration
TotalFlow Prep, PM & Path, Mobile
Marketing Automation
POD Essentials
Enterprise Output Management
Transform, ERP applications
InfoPrint Manager
Professional Services
Offset to Digital
MIS, Color management, PDF workflows
Avanti Slingshot, TotalFlow BatchBuilder
Offset to Digital
EOM
Marketing Automation
Composition, Precision Marketing
MarcomCentral
Professional Services
Consulting, implementation, support
Cloud & On Premise

5. Software
TotalFlow
We offer a comprehensive range of software and solutions that enable our customers to maximize technology investments, perform at benchmark levels and achieve greater efficiencies across their entire organization.

6. Print On Demand Essentials

7. TotalFlow Prep and Print Manager
Web to print
MIS
Shipping
Other
Business Integration
TotalFlow Path
Print production
Submission
Pre-Press
Print
TotalFlow Print Manager
PDF
Editing
Imposition
Settings
PDF
TotalFlow
Prep
DOC
Designed to optimise the productivity and enhance the capabilities of our cut sheet presses, the TotalFlow Prep and Production manager solutions provide PDF based Make Ready and Production management capabilities to your workflow.
Page level editing and an integrated imposition are two modules that are included in Prep, along with Enfocus PitStop which is fully embedded for pre-flighting and that will detect and automatically fix the most common errors in PDF files
Job Error recovery and in-built transforms are featured in Production Manager
And TotalFlow can also manage the output of jobs to non Ricoh devices in a multi vendor environment.
So this may be all you need to manage print workflows to maximise the productivity and performance of your digital presses
Just a word on colour management, which is a critical requirement in the prepress process.
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XLS
PDF
PPT
Job Queuing,
Scheduling Error recovery
Media handling
finishing
PUB
TXT

8. RICOH TotalFlow Prep
The specific features built into Prep are the result of extensive customer research and years of experience, with the goal to provide easy to understand function necessary to accomplish the most common tasks facing a print operator or customer service representative. All of this can be automated if necessary as part of a Production Manager or Path workflow or stand alone with hot folders. Templates are supported for ease in replicating common tasks such as business card layout or scanned image cleanup.

9. Prep TotalFlow VISION OPPORTUNITY SOLUTION
Recent trends in production print operations indicate a growing need for faster turnaround to handle the increase in smaller jobs. In addition, it is often necessary to deliver content to multiple output devices and even non-print destinations.
VISION
TotalFlow Prep was designed to provide the shop operator with a powerful tool for quickly and accurately preparing documents for production printing and portable PDF
Production print facilities often receive content not suitable for immediate printing. The content may be in a native application, more than one PDF file, out of order or may simply be missing production information such as covers, tabs and finishing options. It is often difficult to assemble jobs with printer specific media and finishing, especially page exceptions. TotalFlow Prep makes these tasks easy, while minimizing hands on time for every job.
SOLUTION
Ricoh is continuing to develop excellent printers for the production market and Prep provides powerful features for rapidly preparing jobs to take advantage of the printer and finishers.

10. Features & Benefits TotalFlow Prep Visual Assembly Content Editing
Visually assemble jobs from multiple sources, reducing the need to convert
Content Editing
Edit content to clean up scanned images, reducing re-scan and manual steps
Visual Management
View and manage pages and sheets to accurately assemble to production requirements
Presets
Use predefined presets or instantly create new ones to enable reproduction of common work
Hot Folders
Use hot folders to automate common tasks such as booklets, business cards, etc.,
The specific features built into Prep are the result of extensive customer research and years of experience, with the goal to provide easy to understand function necessary to accomplish the most common tasks facing a print operator or customer service representative. All of this can be automated if necessary as part of a Production Manager or Path workflow or stand alone with hot folders. Templates are supported for ease in replicating common tasks such as business card layout or scanned image cleanup.
Imposition
Imposition features for common production operations plus advanced options for custom barcodes, marks and banners

11. TotalFlow Prep Case Study
COMPANY OVERVIEW
SOLUTION
TotalFlow Prep and Print Manager
TotalFlow Prep was installed to allow the operator to quickly assemble course packs from PDF and provide clean up of scanned images. The documents could then be printed and archived for reprint or repurposing.
Jobs sent to TotalFlow Print Manager were automatically queued to the first available printer with matching finishing and media requirements, minimizing delays and eliminating mistakes.
A Midwest Independent School District Print Center
CHALLENGES
Multiple sources of input, including native files, PDF, hard copy
Various finishing configurations and requirements
Scanned documents with artifacts
Limited training budget
Rapid turnaround requirements
TotalFlow Prep and Print Manager were introduced in this environment challenged with numerous sources of unfiltered input. Prep solved these problems by supporting the various inputs and providing easy methods for course pack, booklets and mailer card designs.

12. TotalFlow Prep Differentiators
Unlike competitive products, TotalFlow Prep offers these capabilities:
Non-proprietary
Works with all Ricoh production printers using Ricoh and EFI controllers, plus an extensive list of inline and off line finishing. Enable other devices easily through PDF output or directly through Print Manager. No longer rely on single, proprietary vendor with expensive accessories and options.
Integrated
Solid integration with TotalFlow Path and Print Manager for business operations and output management
Intelligent
Recognizes the media catalogs of the new Ricoh and Fiery Server controllers for easy document layout and reliable printing
Prep is designed to open standards, with JDF as the core interoperability format with PDF. The investment with Prep is not locked into any one vendor, and will readily work with Ricoh and EFI controllers.

13. For more information please visit:
EMPOWERED
Operators are empowered with the ability to assemble jobs from PDF, image files and scanning input to produce production ready documents in minimal time.
For more information please visit:
TotalFlow Prep
Summary
TotalFlow Prep provides indispensable capabilities for a production print environment well beyond the traditional print drivers and proprietary controller options
TotalFlow Prep enables print providers with the tools necessary for rapid document preparation with minimal training requirements. Rely on TotalFlow Prep and other members of the TotalFlow family to solve your production bottlenecks in an open, non-proprietary solution.

14. RICOH TotalFlow Print Manager

15. Print Manager TotalFlow VISION OPPORTUNITY SOLUTION
Recent trends in production print operations indicate a rise in the number of smaller jobs and a decrease in expected turnaround times. This pushes businesses to search for ways to automate and validate, reducing time spent per job.
TotalFlow Print Manager provides the tools necessary to maximize printer usage while minimizing operator interventions and printing mistakes
Production print operation solutions are evolving to adapt to changing demands on the business. The increase in short run, tight turnaround jobs has dramatically challenged the profitability of many types of work. What is needed are methods to minimize touch points, maximize throughput and printer usage, while automating error prone manual steps. TotalFlow Print and Production Managers were created with just this in mind.
SOLUTION
TotalFlow Print Manager provides powerful basic output management to handle load balancing, error recovery, reporting, easy submission and job scheduling.

16. Features & Benefits TotalFlow Print Manager
Printer pools for load balancing and error recovery to minimize errors and down time
Intelligent scheduling based on media and finishing provide maximum printer utilization
Full PDF job submission with ticketing for file integrity and accurate production
Late stage job edit for last minute corrections reduce the number of jobs returned to client
Display of scheduled work for clear representation of job completion status, shop wide
TotalFlow Print Manager is the base output management product but provides a long list of features to help print businesses maximize profitability. Print Manager offers key integration points between disparate printers, users and other optional components such as web to print and MIS connectivity. In this print production gathering point, all common needs such as spooling, balancing, error recovery, scheduling and reporting are provided in a very cost effective package.
Reporting features to track printer utilization and user or group volume

17. TotalFlow PM Case Study
COMPANY OVERVIEW
SOLUTION
TotalFlow Prep and Print Manager
TotalFlow Prep and Print Manager were installed to provide easy document assembly and reliable copy and reprint capabilities to minimize touch points and maximize printer investment.
Jobs sent to TotalFlow Printer Manager used a printer pool to fully engage both available printers and minimize the time required to print the work. With configurable media matching, the media could be substituted as necessary without job reconfiguration.
University in southern United States
CHALLENGES
Monthly newsletter has short turnaround time
Must utilize both Ricoh printers to meet deadline
Must provide proof copy to stakeholders
Media varies depending on supply contracts
In this example, a small but very busy in-plant was charged with producing periodic special interest newsletters across segments of the city. Once produced in Prep, the jobs were sent to a Print Manager printer pool for automatic production. Print Manager determined the printer most capable of producing the jobs based on predicted availability and printer features. The successful result created a number of very busy days for both printers in the shop, but a new level of confidence with reduced stress for the operators.

18. Print Manager Differentiators
TotalFlow
Print Manager Differentiators
Unlike competitive products, TotalFlow PM offers these capabilities:
Non-proprietary
Works with all Ricoh production printers using Ricoh and EFI controllers, plus an extensive list of inline and off line finishing. Enable other devices easily through pass through with tray and finishing translations. No longer rely on single, closed source with expensive accessories and options
Integrated
Solid integration with TotalFlow Path and Prep for business operations and document preparation
Intelligent
Recognizes the media catalogs of the new Ricoh and Fiery Server controllers for easy document layout and reliable scheduling and printing
With TotalFlow PM, rest easy in the knowledge that you are not tied to proprietary software. Data formats are primarily PDF and JDF, and support of both EFI and Ricoh controllers is assured for flexibility today and expanded growth opportunities tomorrow.

19. For more information please visit:
EMPOWERED
The feature set reduces the chance of a mistake and makes the best use of hardware, regardless of the situation.
For more information please visit:
TotalFlow PM
Summary
TotalFlow Print Manager adds a great productivity boost to the TotalFlow solution family by providing features that maximize printer utilization
TotalFlow Print and Production Manager can play a key role in many solutions for production print, whether it is simple output management or as an integral part of a larger workflow that may include TotalFlow Path for broader business integration. Plan for Print or Production Manager to be the work horse in your new, optimized production environment.

20. THANK YOU!

22. Reference

23. Production Print Workflow Solutions