1. School of Social and Political Science
Tutor Induction, 18 January 2017
Lawrence Dritsas and Marie Craft

2. Today Introduction Context (Lawrence Dritsas, Deputy Dir. UG SSPS)
Some key messages (Lawrence Dritsas, Deputy Dir. UG SSPS)
Practicalities; e.g. payment (Marie Craft, UG School Administrative Officer)

3. Career development for tutors
Both within and outwith SPS.
Outwith SPS: a range of services/courses/online resources offered by Institute for Academic Development (IAD) :
In particular, Edinburgh Teaching Award, (EdTA) which leads to HEA accreditation.

4. Tutoring in SPS Some Key Messages
Dr Lawrence Dritsas, Deputy Director of Undergraduate School
School of Social and Political Science

5. 3 meetings with organisers per semester
1. At/before start of course
2. Prior to any mid course marking
3. Debriefing at end of teaching weeks

6. Tutoring in SPS Tutors hold a crucial position in teaching within SPS
What do tutors do?
Teaching
Marking
Course Admin
Student Support

7. Teaching Tutorials are the place for students to
Discuss and question with peers and their tutor
Test their understanding
A first stop for clarifying points
To get student feedback on the course overall.
Key task for a tutor is to moderate and guide these discussions
Be prepared – but don’t feel you have to slavishly follow a plan
Don’t lecture
Do facilitate involvement from all and maintain an ordered discussion
Encourage debate and accept multiple view points
Provide guidance on the course and clarify feedback

8. Marking and Feedback
Assessment will typically take two forms – written work and class participation
Receiving constructive and specific feedback is one of the learning experiences most valued by students
Training and guidance on how to be an effective marker will be provided later in the semester (before essay time)
If you have to mark class participation :-
Make sure you know what is expected of the students and yourself
Keep your records up to date in a timely manner

9. Guiding principles on marking tutorial participation
“A. Course organisers assessing tutorial participation should offer clear guidance to students and assessors on the performance assessment criteria used in that course.
B. Clear feedback on marks should also be given to each student. At the very least feedback needs to be provided at the end of the course - also good practice to provide mid-way or preliminary feedback during the course.
C. The marking scale used should be the same as that used for written work. 
These elements can be implemented in any number of ways and we encourage flexibility given the wide differences in tutorial structure, level and design.”

10. Student Support
Students may come to you with problems which are not directly related to your course
You are not expected to be an “expert” in such matters. It is good to know who to refer students to
PT/SSO
Disability Service
Student Counselling
Advice Place
IAD
Careers service
Read and remember to follow any “Adjustment Schedules” you receive

11. Support for Tutors
It’s OK not to know everything – don’t struggle – and don’t be afraid to ask.
Talk to each other
Communicate with your Senior Tutor/Course Organiser
IAD Training / HEA Accreditation

12. Admin Online report of hours for payment (via eTime)
Student attendance registers
Update on tutor contracts
Best way to contact us:

13. Payment via eTime for tutoring work
Tutors are paid via an online system called “eTime”
Accessed via My Ed and your STAFF UUN
Standard claims are: taking tutorial, marking (UG only), post tutorial admin – see eTime guidance)
Guidance will be circulated and is available at
Follow the guidance to avoid problems and delays (see eTime guidance)
Tutors enter hours themselves
Tutoring Payments are verified and processed by UTO/GSO
Help available: drop-in at reception desk at end/beginning of month

14. Payment via eTime for Ad hoc work
Ad hoc claims are things that aren’t tutoring; 
eg: moderation, lecturing, research, PG marking, anything not in the tutor manual
Get in touch, if you expect to be paid
Admin Staff cannot process claims for work we don’t know about
The person asking you undertake ad hoc work may not have informed us.  
Speak to the Subject Secretary (SASO) or the UTO/GSO – BEFORE you do the work or submit a claim for it to ensure that you will be paid
If you don't get in touch, the claim will be questioned and may be rejected
The school has a process to ensure the you will be paid (see above)
We (tutoring) don't process everything - but we'll always try to help
Ad hoc claims are usually processed or paid by a different team (not the UG/PG Office tutoring teams)

15. Attendance registers – online tool
Use your STAFF UUN
Use the link on My Ed (on teaching tab) to take the register in class
Link also available on central PCs and tablets issues by the school
Course Secretaries will set up the tutorials groups
Attendance to be taken directly in the class room using a PC, smart phone or tablet
Instructions and guidance will be ed to tutors by Friday and uploaded to LEARN
Familiarise yourself with the system by taking attendance in Week 2, taking attendance is mandatory from week 3
NB – Student attendance at a tutorial does not equate to participation

16. New tutors- devices for attendance taking
SPS I.T are holding a drop in session on the 19th of January (Room B.07 of CMB).
Purpose: 
Give advice on how to use the new EUCLID tool 
issue devices to those who might need one to complete an electronic Register.
Queries after the session above?  Drop by reception desk or

17. Contracts & staff UUNS
Tutors with existing contracts – extension has been requested
Euclid attendance Registers from week 2
Make sure you use your Staff UUN (if you have problems, see central IS)
New tutors – Contracts being raised  
Contracts beginning to come through – hoping to have all in place by the end of week 2 (27th) at the latest (for those who completed an eligibility to work check before Christmas)
We will provide an update to tutors on their contracts on the 19th/20th (tomorrow and Friday). 
May impact attendance registers (paper registers will be permitted)
NB Current PhD students will have TWO UUNS and two addresses
You MUST use your staff UUN for access to etime and attendance registers

18. Any Questions?