1. “How-To’s” for Students Click F5 to begin and select a topic
TutorTrac
“How-To’s” for Students
Click F5 to begin and select a topic
How to Book an appointment
How to upload a document
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How to cancel an appointment

2. Booking an appointment

3. Step 1
To search for availability, go to gcu.tutortrac.com

4. Step 2
Log in to TutorTrac using your username and password that you use for logging into LoudCloud

5. Step 3
Click on “Search Availability”

6. Step 4
Click on “online center” to find 1 on 1 appointments, or “University Learning Lounge” for daily in person walk-ins located on campus

7. Step 5
For test prep help, click on the selection for NES Test Prep from the drop down menu.

8. Step 6 Click on “Search” to see availability
Walk ins are in blue 1 on 1s are in green

9. Step 7
To book an appointment, click on the desired time Select the Reason, either “In Person Session” or “Phone Session”

10. Step 8
Enter your phone number and fill out the “Notes” section with a brief description of what you want to work on and then click “Save”

11. Up Next: Attaching a Document
Way to go!
Your appointment is booked! If you would like to attach a document for your lead to review, continue on through these slides to see how to do so in TutorTrac!
Up Next: Attaching a Document

12. Attach a Document to TutorTrac After creating an appointment

13. Step 1
Click on the “Main Menu” Button in the top left corner

14. Step 2
Click on the appointment you need to upload a document for. It will be on the welcome screen

15. Step 3
Click on Documents from the appointment screen

16. Step 4
Hover over “Choose file for upload” and click “Browse”

17. Step 5
After selecting the file for upload, Click “Upload File”

18. Step 6
Click “Save” and then click the “X” in the upper right hand corner

19. Up Next: Cancelling an Appointment
Success!
You have attached a document! This allows LEADs the chance to review your files before your session (if they have the opportunity)!
Up Next: Cancelling an Appointment

20. Cancelling an Appointment At least 4 hours prior to the appointment time

21. Step 1
On your main menu screen, click the “X” icon next to the appointment

22. Step 2
Add a reason for cancelling, then click on “Confirm Cancellation”

23. How to Book an appointment
You Did It!
You have successfully cancelled the appointment! If you need to book a new appointment, click the link below to follow the step by step instructions.
How to Book an appointment