1. Office tool for creating tables and charts
MS Excel
Office tool for creating tables and charts

2. MS Excel
A powerful and widely used tool that helps people analyze information to make more informed decisions.
The industry standard for spreadsheet software
Easy to use
Tools used for creating simple to complex charts and tables
Has a built-in calculator

3. MS Excel Could be confusing to use for a novice user
Tools for creating tables and charts are not intuitive
Users need to have a basic understanding of math and algorithmic logic to work the formulas

4. Parts of a worksheet Name box Formula bar
Displays the cell reference (coordinates) of the active cell
Displays formula options when in formula mode
Formula bar
Display content of active cell
Also used for entering data and fomulas

5. Parts of a worksheet Column Rows Active cell Sheet tab
Where you input your data
Sheet tab
Used for switching between different worksheets

6. Excel Toolbar Links to all the functions of MS Excel
Allows the user to format text, colors, layout, etc. of tables and charts

7. Cell Formatting Fit column and row to content
Hide or unhide columns and rows as needed
Lock cells to prevent editing of the cell

8. Cell formatting Alignment Borders and shading Font
Numbers that represent amounts are usually right- aligned
Titles and headers are usually centered
Borders and shading
Apply borders and/or shade cells with a color or color with pattern to distinguish between different types of information
Font
Adjust the size, the type, and color, etc. as needed

9. Cell formatting Protection Spacing Text direction
Prevents unauthorized users from opening or editing a document
Allows authorized users to make changes to document.
If someone changes the document without the password to modify, that person can save the document only by saving it in a different file name.
Spacing
Fit column and row to content
Hide or unhide columns and rows as needed
Text direction
Rotate text to prevent unnecessarily wide columns

10. Fill

11. Number formats
Use number formats to change the appearance of numbers, including dates and times, without changing the number behind the appearance.
Default number format is the general format. Displays the number as you typed it.
Special format contains formats for zip codes and telephone numbers

12. Conditional formatting
A format that shades a cell or changes font color that excel automatically applies if specified condition is true

13. Working with formulas
Mathematical shortcuts

14. Formula, operators, and constants
Equations that perform calculations on values in your worksheet. A formula starts with an equal (=) sign.
Operators
Sign or symbol that specifies the type of calculation to perform within an expression. They could be mathematical, comparison, logical, or reference operators.
Constants
A value that is not calculated and, therefore, does not change

15. Simple formula Click the cell where you want to put the formula
Type the equal (=) sign
Type in the formula
Press ENTER
Formula
What it does =
Adds 123 to 456
=5^2
Squares 5; 5 raised to the 2nd power

16. References and names Relative references Name
In a formula it is the address of a cell based on the relative position of the cell that contains the formula and the cell referred to. If you copy a formula, the reference automatically adjusts
Name
Word or string of characters that represents a cell, range of cells, formula, or constant value. Use easy to understand name ranges such as Sales!C20:C30

17. References and names Sample formula What it means =D8
Uses the value of D8
=E5+23
Adds 23 to the value of E5
=Sheet2!B2
Uses the value of B2 in sheet 2
=Asset-Liability
Subtracts a cell named Liability from a cell names Asset

18. Functions Function Arguments Nested function
Pre-written formula that takes a value, performs an operation, and returns a value
Arguments
Value a function uses to perform operations or calculations. The type of argument a function uses is specific to the function. Common arguments used within functions are numbers, text, names, and cell references
Nested function
Uses a function as an argument of another function

19. Functions Sample formula What it does =SUM(A:A)
Adds all numbers in column A
=AVERAGE(A1:B4)
Gets the average of all numbers in the range of cells indicated
=MAX(C3:C10)
Gets the highest number in a range of cells
=IF(AVERAGE(F2:F15)>50, SUM(G2:G15),0)
Takes the average of the range F2 to F15. If it is greater than 50, the answer is the sum of the range G2 to G15. If not, the result is 0.

20. Functions Sample formula What it does
=IF(AVERAGE(C2:G2)>75, “Passed”,”Failed”)
Takes the average of range C2 to G2. If it is greater than 75, the result is Passed. If less than 75 the result is failed.
=(Attendance!F3/COUNTA(Attendance!H3:T3))*$J$2
Uses the value of Attendance!F3 and divides it with the total number of cells in range Attendance!H3:T3 that have numbers in it. After dividing it then multiplies the result with the value in J2

21. Formula and function tips
Press CTRL+ENTER to enter data or a formula into multiple cells at the same time
If you are familiar with the arguments of a function, you can use the function tooltip that appears after you type the function name and an open parenthesis
Click the function name to view the help topic on the function, or
Click an argument name to select the corresponding argument in your formula

22. Common errors ##### #REF! #VALUE!
This error occurs when the cell contains a number, date, or time that is wider than the cell or when the cell contains a date and/or time formula that produces a negative result.
#REF!
This error value occurs when a cell reference is not valid.
#VALUE!
This error value occurs when the wrong type of argument or operand is used, or if the Formula AutoCorrect feature cannot correct the formula.

23. Charts Graphical or visual representation of numerical data
Doughnut chart
Radar chart
Surface chart
Basic types
Bubble chart
Column graph
Stock chart
Bar graph
Cylinder chart
Line graph
Cone chart
Pie chart
Pyramid chart
XY scatter
Custom types
Area chart

24. Creating tables and charts
Tables can be composed of flat data or the results of formulas.
Charts are built from existing table data.

25. Creating a Gantt Chart Using Excel
Excel does not contain a built-in Gantt chart format, but you can create a Gantt chart in Excel by customizing the stacked bar chart type.