1. Annual General Meeting 26 April 2017
Balencea Apartments
Annual General Meeting 26 April 2017

2. 2017 Committee of Management (COM) Report from the Chair
What, how and when

3. What We Do (Objectives of the COM)
Maintain safety and security of residents
Maintain the amenities and ambiance
Promote a sense of community
Control the running costs (fees)

4. How We Do It Enforce the Owners Corporation Rules
Recommend changing the Rules
Listen to the concerns of residents and owners
Monitor performance and negotiate contracts for the building management (FMV) and strata manager (Procorp)
Invest in ways to keep costs lower over time

5. When and How We Make Decisions
Hold 6-8 formal meetings per year
Sub-committees for specific issues
Communicate in person or frequently
Decide by majority vote
Guided by Victorian Owners Corporation Act 2006 and the Balencea Owners Corporation Rules

6. Always Keep in Mind
Balencea is in essence a vertical village, with 84 residences and one business
Over 150 residents, plus many absentee owners
Act in the best interests of the majority, but always consider the interests of the minority
Goal is to be Fair To All

7. Means enforcing Rules that some people might not like
Rules protect all residents and owners
Can be changed by a Special Resolution, which can be initiated by the Committee or an owner
While a Rule stands, it will be enforced.

8. Accomplishments
Eric will speak to a number of accomplishments during the past year
First, a few things that were dealt with primarily at the Committee level

9. Balcony Leaks and Defect
All Owners have received a preliminary letter
Andrew Whitelaw has addressed the AGM
Remaining time to pursue a claim against the Developer is running out
Proceeding with legal action will require a Special Resolution

10. Swimming Pool Tiles coming loose almost since day one
Horizontal crack appeared at East end of pool
Quotes have been obtained to drain and repair
Will commence this winter

11. Working with Local Concerned Citizen Groups
Permitting of nearby buildings
Traffic flow
Metro Rail and the Domain Station

12. Budget Held operating budget constant for second year
Result of negotiations and infrastructure investments
Previous increases have been 0.0% in 2016, 2.2% in 2015, 2.9% in 2014, 5.2% in 2013, 6.5% in 2012 and 9.5% in 2011.
Increase of 2.5 % to Maintenance Budget levy (budget increased from $78k to $80k)

13. Over to Eric to talk about some specific
Over to Eric to talk about some specific accomplishments during the past year

14. Building Manager’s Comments What We Have Done in 2016 (Environment)
Repaired Cracked Glass on L1 and L15.
Restored Arthur Street Garden
Replaced Level 20 Carpet
Revamped Visitor Parking Signs and Markings
Completed Apt Smoke Alarm Testing

15. Building Manager’s Comments What We Have Done in 2016 (Improvements)
Back of House- Refurbishment
Leather Wall & Doors-Restoration
Lift Button Panel-Redecoration
Fire Blankets- Supplied to All Residents
Car Park Spaces Audit Completed
Kitchen Exhaust Smells-Altered Ductwork on L24

16. Building Manager’s Comments What We Have Done in 2016 (Safety & Security)
Upgraded Computer Systems
Increased Midnight Shift Patrols & Duties
Deactivated Car Park’s Magnetic Loop
Upgraded 3G & 4G Reception in Basement Levels
Introduced a Staff Duress Alarm & Monitoring System
BM Attending Regular Crime Prevention Meetings at St James
Vic Police Security Warning Notices Posted Around Building

17. Building Manager’s Comments What We Have Done in 2016 (Issues)
Pool Room Glass Damaged by Blackman Chair
Boiler Meter Gas Usage Ombudsman Complaint
Balcony Inspections

18. Balencea’s Annual Electricity Consumption 2012- 2016
148,837
(down 22%)

19. Balencea’s Annual Electricity Costs 2012- 2016

20. Building Manager’s Comments What We Expect To Do in 2017
Resolve outstanding defects with Sunland
Repair Cracking and Repaint Garden Plants and Boundary Wall
Conduct an External Glass Spider Clean
Repair/Replace Pool Tiling
Undertake to complete a Victoria Police security and crime prevention audit

21. Q & A