1. 1st Review Meeting -Brussels, December 16th, 2014
WP4: Pilot Sites’ Preparation,
Operation and Evaluation
1st Review Meeting -Brussels, December 16th, 2014

2. WP4 TASKS Task 4.1 Application of SCEAF ex-ante on the cities (NTUA)
Task 4.2 pilot cases setup & Optimus DSS installation (D’APPOLONIA)
Task 4.3 pilot cases implementation (CITIES, CENS –UNIGE)
Task 4.4 pilot cases evaluation (D’APPOLONIA)
Task 4.5 Application of SCEAF ex-post on the cities (POLITO)
Task 4.6 Technical training activities (NTUA)

3. WP4 TASKS Task 4.1 Application of SCEAF ex-ante on the cities (NTUA)
Task 4.2 pilot cases setup & Optimus DSS installation (D’APPOLONIA)
Task 4.3 pilot cases implementation (CITIES, CENS –UNIGE)
Task 4.4 pilot cases evaluation (D’APPOLONIA)
Task 4.5 Application of SCEAF ex-post on the cities (POLITO)
Task 4.6 Technical training activities (NTUA)

4. 1st Review Meeting -Brussels, December 16th, 2014
D4.1: Baseline Analysis Report
1st Review Meeting -Brussels, December 16th, 2014

5. Outline Overview Progress & Results Next Steps
Task 4.1: Application of Smart City ex-ante Assessment Framework on the cities
Task 4.2: Pilot Cases’ Setup & OPTIMUS DSS Installation (customization)
Next Steps

6. Overview (1/4) WP4 – Objectives
To provide an overview of the current status in the area of energy optimization and efficiency in the cities of the consortium with regard to actual infrastructure, tools, energy options and strategies which lie in each city.
To identify the energy optimization/efficiency issues in each city, in line with the EU priorities, that will be discussed during the pilot implementation phase of the project.
To design and prepare a pilot operation for the OPTIMUS DSS and its modules in a pragmatic environment so as to set a substantial validation phase in real-life environments.
To have a smooth and uninterrupted execution of the pilot operation.
For the 1st Reporting Period

7. Overview (2/4) WP4 – Objectives
To conduct an overall evaluation of the system’s efficiency and added value, highlighting achievable energy savings and CO2 emissions reduction.
To provide the stakeholders involved with a socio-economic analysis of the impacts of the introduction of the DSS.
To promote the introduction of ICT within Cities.
To produce a set of requirements specifications that will help refine the functionality of several of the system components during the integration procedure.
To implement the training courses to target groups (to be organized in WP5), mainly but not solely comprised of local government representatives.

8. Overview (3/4)

9. Overview (4/4)
Tasks
Task 4.1: Application of Smart City ex-ante Assessment Framework on the cities – NTUA
Task 4.2: Pilot Cases’ Setup & OPTIMUS DSS Installation (customization) - D'APPOLONIA
Task 4.3: Pilot Cases Implementation - each city will lead its pilot implementation
Task 4.4: Pilot Cases Evaluation - D’APPOLONIA
Task 4.5: Application of Smart City ex-post Assessment Framework on the cities (Impact Analysis) - POLITO
Task 4.6: Technical Training Activities - NTUA
For the 1st Reporting Period
Some activities were carried out in June and July 2014 to tailor the architecture of the OPTIMUS DSS

10. Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
Progress
Organisation and implementation of the 3 pilot visits in Savona ( June 2014), Zaanstad (1-2 July 2014) and Sant Cugat (16-18 July 2014).
Application of the OPTIMUS SCEAF Tool to the three pilot sites, creating a baseline for each pilot case:
Savona, “Colombo-Pertini School”
Zaanstad, “Zaanstad Town Hall”
Sant Cugat, Sant Cugat Town Hall and Theatre.
Comparative analysis among the pilot sites.

11. Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
Pilot Visits
Savona, 17th-18th of June, (Savona Campus University and Colombo-Pertini School).
Zaanstad, 1st-2nd of July, (Zaanstad Town Hall – Zaandam).
Sant Cugat, 16th-18th of July, (Sant Cugat Town Hall and Theatre - Sant Cugat del Vallès).
Inspect the facilities of the pilot buildings of the three cities, to:
Obtain a clear view of their energy profile
Identify the energy efficiency problems
Discuss with the municipalities stakeholders with emphasis on the needs of the selected pilot buildings.
Outline of possible DSS actions for the pilot buildings.

12. Pilot site visits – Savona (1/2)
Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
Pilot site visits – Savona (1/2)
Meetings with:
The Energy Manager of Savona Municipality
ARE Project Manager –in charge of Savona SEAP
School Director
School Thermal Plant Manager
Information Collection:
Municipality’s energy profile & targets set
Technical characteristics of installed equipment
School’s operating schedule
It was decided that the Savona Campus University will not be a pilot itself but it will contribute with its installed systems in the OPTIMUS DSS implementation to the school.
Checklist of documents:
Colombo-Pertini school energy profile summary
A version of Savona’s SEAP
Energy bills and records, thermal and electricity, past 3 years
Energy Certificate and building plans of school
Operating schedule of school and gym
Technical datasheets of boilers, heating pump, A/C, PV plant
Participation from:
NTUA, D’APPOLONIA, POLITO, IPS

13. Pilot site visits – Savona (2/2)
Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
Pilot site visits – Savona (2/2)
Detected possibilities to improve energy efficiency
Space heating
Lighting system
Domestic Hot Water (DHW) Production
PV system maintenance
Indicative possible DSS action plans
Action Plan Idea
Involved equipment
Output of the system
Programming of the space heating system according to the real energy needs, to propose an operational schedule
Sectioning the 4 main heat distribution lines, installation of thermostatic valves and variable flow rate distribution pumps.
Schedule for switching on and off the boilers, definition of duration and distribution lines to be switched on and off.
Optimal management of DHW Production according to the real use of the school
Use of the main gas boiler, instead of electricity, installation of timer-driven switches on remaining electric boilers to operate only during low tariff times.
A weekly schedule of switching on/off the boilers
Optimally maintaining the PV of the school, by comparing the observed energy production with the expected
Exploitation of the Savona Campus DEMS that predicts PV energy production
Weekly indication of expected production

14. Pilot site visits – Zaanstad (1/2)
Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
Pilot site visits – Zaanstad (1/2)
Meetings with:
Key staff members of the Zaanstad municipality
BMS company representatives
Town Hall Thermal Plant Manager
Information Collection:
Building’s energy profile
Technical characteristics of installed equipment
Town Hall’s operating schedule
Occupancy levels
Checklist of documents:
Electricity and gas records  for 2013 and previous years
Energy Certificate and building schematics
Operating schedule of the Town Hall
Technical data sheets of heating pump, ventilation system, cassette units
Participation from:
NTUA, D’APPOLONIA, POLITO

15. Pilot site visits – Zaanstad (2/2)
Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
Pilot site visits – Zaanstad (2/2)
Detected possibilities to improve energy efficiency
Space heating
Occupancy
Domestic Hot Water (DHW) Production
Indicative possible DSS action plans
Action Plan Idea
Involved equipment
Output of the system
Programming of the space heating system according to humidity and temperature levels
Adjustment of the BEMS accepted levels of relative humidity and temperature
Passage to a HVAC regulation system allowing variable flow rate in ventilation
Weekly indication of accepted levels of relative humidity and temperature
Change of staff’s working places according to the cool and the hot areas of the building
Tracking of employees working positions via the Flexwhere system
Weekly suggestions of working places
Change of the base temperature, which is set at 22o Celsius throughout the whole year
Adjustment of the BEMS temperature set-point
Suggestion for setting higher or lower base temperature

16. Pilot site visits – Sant Cugat (1/2)
Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
Pilot site visits – Sant Cugat (1/2)
Meetings with:
The Environmental Manager of Sant Cugat’s Municipality
Building Maintenance Technicians
Energy, Land and Urban Quality Managers
Technical personnel of the Town Hall and Theatre
Information Collection
Municipality’s energy profile and targets set
Technical characteristics of equipment
Checklist of documents:
Electricity and gas records and bills of previous years
Operating schedule and building schematics
Technical data sheets of equipment
Samples files of the database from the Flexwhere system
Energy production records of the Town Hall’s PV system
Funds spent on purchasing EnEf and RES equipment
Participation from:
NTUA, FUNITEC, D’APPOLONIA, POLITO

17. Pilot site visits – Sant Cugat (2/2)
Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
Pilot site visits – Sant Cugat (2/2)
Detected possibilities to improve energy efficiency
Space heating and cooling
PV system (Town Hall)
Lighting system
Occupancy
Indicative possible DSS action plans
Action Plan Idea
Involved equipment
Output of the system
Town Hall
Optimization of air-conditioning profiles using free cooling instead of the heat pump
Update of the BMS (Desigo system)
Adaptation of air-conditioning electric load to the present and foreseen production of the PV plant
Weekly schedule of switching on/off the air-conditioning system
Scheduling of pre-heating and cooling of the rooms, according to occupancy
Adaptation of the BMS
Weekly schedule of switching on/off the respective systems
Theatre
Optimal use of electrical equipment according to measured and forecast occupancy (which is highly variable)
Operating Schedules
Installation of BEMS
A weekly schedule based on upcoming scheduled rehearsals, past occupancy data, approximate durations, employees’ habits
Change of staff’s working places according to the colder and hotter areas of the building
A weekly schedule of working places based on temperature, humidity and lighting conditions

18. Fill SCEAF questionnaire
Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
OPTIMUS SCEAF Tool (1/4)
Fill SCEAF questionnaire
Evaluation
Visualization
Data Collection
SCEAF methodology

19. OPTIMUS SCEAF Tool (2/4) “Home” page.
Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
OPTIMUS SCEAF Tool (2/4)
“Home” page.
Describes the purpose of the SCEAF and the present tool, while a user can create an account or sign in.

20. OPTIMUS SCEAF Tool (3/4) “SCEAF” page.
Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
OPTIMUS SCEAF Tool (3/4)
“SCEAF” page.
SCEAF questionnaire form, in order to collect data for the evaluation process.

21. OPTIMUS SCEAF Tool (4/4) “Submissions” page.
Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
OPTIMUS SCEAF Tool (4/4)
“Submissions” page.
It provides the results of SCEAF (Total and per SCEAF axis) both for the each building imported and for all the municipal buildings as a whole

22. Multiple Building Assessment
Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
Multiple Building Assessment
A methodology was also developed concerning the combination of 2 or more pilot buildings into one SCEAF. The goal was to produce one single result for each city.
This methodology particularly applied to the Sant Cugat pilot site, where 2 buildings were available (Sant Cugat Town Hall and Sant Cugat Theatre).

23. Final Scores per Pilot (1/2)
Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
Final Scores per Pilot (1/2)

24. Final Scores per Pilot (2/2)
Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
Final Scores per Pilot (2/2)
Results of the ex-ante evaluation of the municipalities were visualised through the spider-diagrams provided by the OPTIMUS SCEAF tool.

25. Comparative Analysis (1/5)
Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
Comparative Analysis (1/5)
A comparative analysis was then performed among the pilot sites so that the different characteristics, weaknesses and advantages of each pilot are highlighted.
Political Field of Action
Energy & Environmental Profile
Related Infrastructures & ICT

26. Comparative Analysis (2/5)
Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
Comparative Analysis (2/5)
Is quite ambitious, setting high environmental and energy saving targets.
Has introduced energy production from RES.
Achieves a “Green” energy mix and reduced operational costs.
No monitoring systems or automations are available.
Social media and ICT play an insignificant role in the direction of better influencing management action plans and reducing energy consumption according to the occupants’ needs.
Savona Pilot

27. Comparative Analysis (3/5)
Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
Comparative Analysis (3/5)
Has an adequate level of target for 2020.
The efforts made so far are not sufficient.
The energy mix used leads to high CO2 emissions and energy cost.
RES (Geothermal) have been introduced but the system does not work properly.
The adoption of ICT and automations is unbalanced towards comfort rather not energy efficiency .
The existing systems are not exploited adequately.
Zaanstad Pilot

28. Comparative Analysis (4/5)
Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
Comparative Analysis (4/5)
Performs quite well in the axis related to the ICT and Social media.
Is still far from an “Optimus City” when referring to energy saving and CO2 emission reduction.
The existing systems are not utilized properly to boost the performance of the municipal buildings.
Funding is insignificant.
The energy production from alternative energy sources is made from PVs in the roof.
Sant Cugat Pilot

29. Comparative Analysis (5/5)
Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
Comparative Analysis (5/5)
Recommendations
Savona should focus on the adoption of ICT and the installation of automations and monitoring systems in its municipal buildings.
Zaanstad should focus both on the exploitation of ICT and automations, and make efforts to fill the gap between forecast behavior of its advanced systems and the real case.
Sant Cugat should consider some measures to decrease its energy consumption and increase the production coming from RES or CHP plants.
All the pilots should:
Use social media to organize their energy plans and
Measure their energy consumption per end use in order to identify the energy intensive devices and reduce their energy needs.

30. Baseline Analysis Report
Task 4.1 Application of Smart City ex-ante Assessment Framework on the cities
Baseline Analysis Report
The baseline analysis report, combined with the comparative analysis report and the citation of the pilot needs is expected to help us determine which action plans should be considered by the OPTIMUS DSS and which energy saving and environmental targets should be set.
After the implementation of the DSS, the values of the same indicators will be calculated again (ex-post evaluation) and point out the achieved benefits and possible weaknesses based on the difference achieved in comparison with the baseline report (ex-ante evaluation).

31. WP4 TASKS Task 4.1 Application of SCEAF ex-ante on the cities (NTUA)
Task 4.2 pilot cases setup & Optimus DSS installation (D’APPOLONIA)
Task 4.3 pilot cases implementation (CITIES, CENS –UNIGE)
Task 4.4 pilot cases evaluation (D’APPOLONIA)
Task 4.5 Application of SCEAF ex-post on the cities (POLITO)
Task 4.6 Technical training activities (NTUA)

32. 1st Review Meeting -Brussels, December 16th, 2014
T4.2: Pilot Cases Implementation
1st Review Meeting -Brussels, December 16th, 2014

33. Steps needed (1/2) From the DOW:
Task 4.2 Pilot Cases’ Setup & OPTIMUS DSS Installation (customization)
Steps needed (1/2)
From the DOW:
The DSS has to be customized, and its functions enabled, according to the results of task 4.1
The Demos have to be equipped with the systems needed for the implementation, both ICT and technical instrumentation

34. Different steps, times and actors in Zaanstad, Sant Cugat and Savona
Task 4.2 Pilot Cases’ Setup & OPTIMUS DSS Installation (customization)
Steps Needed (2/2)
In practice, at the demo sites:
Design phases
Different steps, times and actors in Zaanstad, Sant Cugat and Savona
Design approvals
Procurement and Installation selection/tendering
Installation
Commissioning
Mid 2015
we have a shared vision, site by site, of the timings and steps for the procedural path. Having the DSS implemented at sites by mid 2015 will allow to have 1 year monitoring for Tasks 4.3 and 4.4.

35. Steps Needed In practice, in Savona
Task 4.2 Pilot Cases’ Setup & OPTIMUS DSS Installation (customization)
Steps Needed
In practice, in Savona
- Additional works carried out by the municipality
- Optimus works done in parallel
Design phases
No need of tendering
Design approvals
Procurement and Installation selection/tendering
Works done by the Municipality and project partners
Installation
Commissioning
june 2015

36. Steps Needed In practice, in Zaanstad
Task 4.2 Pilot Cases’ Setup & OPTIMUS DSS Installation (customization)
Steps Needed
In practice, in Zaanstad
- Activities carried out with the companies managing the BMS and plants
- Optimus works done in parallel
Design phases
Design approvals
No need of tendering
Procurement and Installation selection/tendering
Works done by the BMS and plants companies and project partners
Installation
Commissioning
june 2015

37. Steps Needed In practice, in Sant Cugat
Task 4.2 Pilot Cases’ Setup & OPTIMUS DSS Installation (customization)
Steps Needed
In practice, in Sant Cugat
- Additional works carried out by the municipality
- Optimus works done in parallel
Design phases
No need of tendering
Design approvals
Procurement and Installation selection/tendering
Works done by the Municipality and project partners
Installation
Commissioning
june 2015

38. Conclusions
Deliverable “D4.1 - Baseline Analysis Report” has been submitted.
No milestones concerning WP4 are planned within the 1st year.
Since the nature of the pilot visits in the three sites implied that people of several fields should participate (e.g. engineers, energy managers, municipal employees and political representatives), more time for their preparation was needed, and they were finally organized a little later than the original schedule (in June and July 2014).
The baseline reports for each pilot site were elaborated and finalized in September 2014.
For the application of the SCEAF, an additional module was developed, namely the questionnaire, in order to assist local authorities insert their input data in the respective web forms easily and transparently.

39. Thank you for your Attention39