1. Synchronizing data from remote digital repository to Alma
Yoel Kortick Senior Librarian

2. The Alma import profile
Introduction
The Alma import profile
The Metadata in Alma and Rosetta
Changing the metadata in Rosetta
Harvesting in Alma and the synchronization

3. Introduction
In this presentation we will synchronize data from a remote digital repository to Alma.
In other words: Metadata is changed in the remote digital repository and then the change is reflected in Alma.
In the example here the remote digital repository is Rosetta. The same method, however, will apply for other digital repositories such as Digitool.

4. The Alma import profile
Introduction
The Alma import profile
The Metadata in Alma and Rosetta
Changing the metadata in Rosetta
Harvesting in Alma and the synchronization

5. The Alma import profile
On the Alma side there is an import profile of type “digital” which harvests via OAI.
On the Rosetta side there is a publishing process which publishes the records so that they can be harvested via OAI.
On a regular basis all updated, new and deleted records are published from Rosetta.
On a regular basis all records published in Rosetta are harvested by Alma via the import profile.
In this way there is constant synchronization in Alma of any changes in Rosetta.

6. The Alma import profile
Under “Resource Configuration Menu > Record Import > Import Profiles” we have created an import profile of type “Digital” called “Harvest from Rosetta (Van Gogh)”.
It connects to the Rosetta remote digital repository via OAI Base URL
For details about creating the import profile of type digital see

7. The Alma import profile
Records will be harvested from here
Records will be harvested from this set
Records changed after this date will be harvested

8. The Alma import profile
Introduction
The Alma import profile
The Metadata in Alma and Rosetta
Changing the metadata in Rosetta
Harvesting in Alma and the synchronization

9. The Metadata in Alma and Rosetta
Title “The Potato Eaters” is in both Alma and Rosetta.
Here is the metadata in Alma. MMSID

10. The Metadata in Alma and Rosetta
Here is “The Potato Eaters” metadata in Rosetta

11. The Alma import profile
Introduction
The Alma import profile
The Metadata in Alma and Rosetta
Changing the metadata in Rosetta
Harvesting in Alma and the synchronization

12. Changing the metadata in Rosetta
Now we will make a change to the record in Rosetta.

13. Changing the metadata in Rosetta
We will change the title in the record in Rosetta.

14. Changing the metadata in Rosetta
Instead of “The Potato Eaters” we will call it “The Hungry Potato Eaters”

15. Changing the metadata in Rosetta
We save the record with new field and commit changes

16. Changing the metadata in Rosetta
Now we will publish it in Rosetta. Typically this would be scheduled to run on a regular basis automatically. We will do it here manually as follows: Data management > Manage sets and processes > publishing configuration > … > more > synch configuration

17. Changing the metadata in Rosetta
View the record in Rosetta via OAI to see that it has been published (this is just to demonstrate what happened, and not a necessary activity).
Here is the URL we will use and how it appears in the import profile

18. Changing the metadata in Rosetta

19. The Alma import profile
Introduction
The Alma import profile
The Metadata in Alma and Rosetta
Changing the metadata in Rosetta
Harvesting in Alma and the synchronization

20. Harvesting in Alma and the synchronization
Now we will run the import profile “Harvest from Rosetta (Van Gogh)” which we saw earlier
Typically this would be scheduled to run on a regular basis automatically

21. Harvesting in Alma and the synchronization
The record in Alma has been updated by the job

22. Harvesting in Alma and the synchronization
In the “View Versions” of the metadata editor we can see that the title changed

23. Harvesting in Alma and the synchronization
The harvesting of the import job knew exactly which record to update because of this match routine in the import profile: ISBN / 024 / 035 method
We will see that in our case it is the 024 which does the match

24. Harvesting in Alma and the synchronization
Here we see that the identifiers in Rosetta are like the 024 in Alma
Rosetta
Alma

25. Yoel Kortick Senior Librarian
Thank You
Yoel Kortick Senior Librarian