1. UConn Libraries Office 365 Mail Migration

2. Benefits of Moving 90% of UConn Faculty and Staff have already moved
Can see calendars across University Community
Moving from 5GB to 50GB mailbox size
Skype Integration
Microsoft Hosted – should be more highly available
No longer need to run mail servers ourselves
Can add mail to personal device without requiring a PIN
Outlook on your phone
Library ITS will still be first point of contact for support

3. Project Milestones Office 2013 Rollout to Staff Computers Testing
Information Gathering
Distribution List (zLIST) migration
Communication
Mailbox Staging – July 29th
Staff Cutover
Functional Account Migrations
Project Review

4. Office 2013 Rollout Complete for All Library Staff
Mail migration is easier with 2013
More integrations with all Office365 features

5. Information Gathering
Enumerated all zLISTs and Public Folders
Worked with Library Administration to decide which ones should move over
Created zLISTs in new environment
Confirmed all staff have address
Planned Public Folder migration
Scheduled staging and cutover time with UITS

6. Communication Ongoing throughout the project VPC Open Forum Topic
2 Sessions for All Staff
Providing documentation and procedures for staff
Documentation is available at:
Querying staff for people who will be on vacation during the move
Announcing dates and clear instructions on the process

7. Mailbox Staging – Storrs Staff
Begins Wednesday, July 29th
We will copy 90% of mailboxes to new server beforehand
Will make actual cutover faster – less data moved
On/After Wednesday, Jul 29th
Don’t move or delete mail received before July 29th
Don’t edit or delete appointments created before July 29th
New and appointments can be moved and deleted
Backup any rules and signatures you want to move over
Documentation:

8. Mailbox Staging – RCL Staff
Begins Friday, August 7th
We will copy 90% of mailboxes to new server beforehand
Will make actual cutover faster – less data moved
On/After Friday, August 7th
Don’t move or delete mail received before August 7th
Don’t edit or delete appointments created before August 7th
New and appointments can be moved and deleted
Backup any rules and signatures you want to move over
Documentation:

9. Office 365 Go-live - VPC August 5th – 5pm August 6th
will be unavailable while we transition overnight
August 6th
Outlook needs to be reconfigured per instructions on
Mobile devices will also need to re-configured
Restore signatures and rules from backup
Multiple ITS staff and students will be available for immediate help
ITS with any problems
Call the ITS Desk at for help

10. Office 365 Go-live - Storrs
August 11th – 5pm
will be unavailable while we transition overnight
August 12th
Outlook needs to be reconfigured per instructions on
Mobile devices will also need to re-configured
Restore signatures and rules from backup
Multiple ITS staff and students will be available for immediate help
ITS with any problems
Call the ITS Desk at for help

11. Office 365 Go-live - RCL August 14th – 5pm August 17th
will be unavailable while we transition overnight
August 17th
Outlook needs to be reconfigured per instructions on
Mobile devices will also need to re-configured
Restore signatures and rules from backup
Multiple ITS staff and students will be available for immediate help
ITS with any problems
Call the ITS Desk at for help

12. Functional Account Process
Enumerate all accounts
Decide which to move
Audit usage logs
Identify owner/sponsor for each account
Move one account at a time working closely with sponsor and UITS

13. Roles and Responsibilities

14. Other Odds and Ends Tony.molloy@lib.uconn will ALWAYS work
After cutover no addresses will be created
Current “send as” address is set
After cutover this will
Name appearance will change to: Molloy, Tony
Distribution Lists will no longer use the zLIST prefix
This migration is not automatic, it requires user intervention on all devices that send/receive mail