1. Why use Marketplace to Achieve Greater Control & Efficiency
Christine Buckley

2. Agenda Today: Introduction to PROACTIS
Managed Service for content and e-invoicing
Overview of solution
Summary

3. Achieve greater bottom-line value
Helping
Customers
800+
Organisations
across 90
Countries
Achieve greater bottom-line value

4. SPEND VISIBILITY & ANALYSIS
Total Spend Control
SUPPLIER NETWORK
SUPPLIER INTERACTION
SUPPLIER COMMERCE
SOURCE-TO-CONTRACT
PURCHASE-TO-PAY
Supplier
Management
Contract
Management
Content
Management
Sourcing
Purchasing
Payables
SPEND VISIBILITY & ANALYSIS
SYSTEMS INTEGRATION
EXPERT SERVICES
Transition
Services
Advisory
Services
Managed
Services

5. Content Introduction Complementary to your finance system
Access to collaborative agreements through consortiums
Only approved suppliers, catalogues and punch-out’s are available
XML invoicing and full round trip capability
Ease of use for end users to buy in a consistent manner
Managed service for all supplier content

6. Who will benefit?
Procurement Heads looking to drive compliance to existing suppliers & contracts & reduce maverick spend
IT staff tasked with creating & maintaining point to point interfaces to supplier websites
Finance Managers who want all buying to undertaken through FMS & not on websites with retrospective orders
AP Managers seeking invoice process automation and reduction in scan & key
End users looking for ‘Amazon’ experience
Suppliers wanting to optimise contract take up & investment in websites

7. eMarketplace Features
Catalogues created for all major spend areas
Images available to create B2C look & feel and usage
Punch-out connectivity to key suppliers
Price & content is controlled by the client to reflect specific terms
Price break discounts detailed to support accurate PO & Invoice
Additional attributes to aid searching / filtering
Default delivery charges applied to maximise first time match
Xml invoicing & full round trip

8. Catalogue Management Service
Manage and maintain all catalogues
Product images, delivery charges and price break discounts
Maintain start, end and review dates of all loaded catalogues
Work with your procurement team to ensure all new known contracts result in catalogues being available in timely manner
Create and maintain bespoke customer catalogues
‘local’ supplier adoption service to increase the use of catalogues
UNSPSC Coding
On-boarding XML and EIT Invoice supplier
Point of contact for all supplier related enquiries

9. Benefits

10. Recent Customer Survey
Top three areas benefits identified:
Improved spend control
Easy accessibility for ordering
Up to date pricing – increased invoice matching
Use of punch-out suppliers benefits identified as:
Wide range of products shown with stock information
Users like to use – real life amazon experience
Speed and accurate pricing
No maintenance
XML ordering and invoicing

11. Customer Benefits - Surrey University:
Sixteen suppliers available on punchout
They account for c.30% of purchase orders
Perfect Data on 30% of Purchase Orders

12. xml electronic invoices
Customer Outcomes
What this means for Surrey:
Nine suppliers sending electronic (xml) invoices
Accounted for c.20% of purchase invoices in the last 12 months
92% first time match
for
xml electronic invoices

13. Customer Benefits – Newcastle University
Content
120 Catalogues
Covers: stationery / computers / computer consumables / laboratory & medical /safety/ furniture
c1.5million items
20 Punch-out links
2 cXML connections
No paper catalogues
Outcomes
Faster more accurate purchase orders
Improved spend management data
Greater user buy in – Requests for catalogues
PO Compliance - 95%
Contract compliance > 90%
Influenced procurement spend – 59%

14. Lets take a quick look

15. Successful Outcomes
Suppliers are critical in the process – clear communications
Clear policy on approved suppliers and PO compliance
Reduce new suppliers and minimize leakage off contract spend
Include in tender process requirements for E-trading

16. Q & A

17. Christine Buckley
t: +44 (0) e