1. Welcome to the July 14th
Event Manager Webinar!

2. Saddle UP!

3. Fun facts We are 28 days until the Summit!
There are currently 99,174 registrations at 452 satellite locations!
75 sites have met or exceeded registration goal!
Almost a dozen sites expect to exceed 1,000 guests (9 sites in 2015)

4. 2016 SUMMIT SCRIPTURE Since God chose you to be the holy people He loves, you must clothe yourselves with tender-hearted mercy, kindness, humility, gentleness, and patience. Make allowance for each other’s faults, and forgive anyone who offends you. Remember, the Lord forgave you, so you must forgive others. Above all, clothe yourselves with love which binds us all together in perfect harmony. And let the peace that comes from Christ rule in your hearts. For as member of one body you are called to live in peace. And always be thankful. Colossians 3:12-15 NLT

5. Webinar Agenda Guest & Express Check-in Overview ADA Registrants
Shipping Overview
New Handout for 2016
GLS Offering Overview
Reminders & Q&A
Top-Rated Sites Details Announced

6. 1. Guest & express check in
Guests WRITE their name with permanent marker
Laminated schedule on back
Bill Hybels

7. Download the qr reader app
“QR Check-In” for Apple and Android
Find it in the App or Google Play store
It’s a mobile phone App (so it will look
different on iPad/tablet)
On iPad, must search iPhone only
Settings  
Security Code must be ON
App password: PSALMS

8. Testing tickets http://ticket.willowcreek.com/LinkGenerator.aspx
Enter a 7-digit registration number from your registration report on Summit Central in the ticket generator
Hit Generate Link – ticket link will appear on the same page
Click on ticket link to see a ticket

9. Tickets for express check-in

10. Printed tickets

11. Express check-in options
All guests will have received their tickets by 1st week of August
Guests arrive with their printed ticket
Use Mobile device at door
Only collect tickets with edits
Option 1
Collect all tickets at the door
Scan the QR codes during 1st session
Save tickets only if edited
Option 2
Sort them by number or last name
Check them in by hand on Summit Central
Option 3

12. Tickets for express check-in; empty registrations
Empty Registration Ticket

13. Entering names to empty registrations
Currently have 21,575 empty registration
Add names by…
Edit registration on Summit Central (you can link guests)
Edit registration on the Summit (public) website *coming soon*
Send names, registration numbers, and addresses to until Friday July 22

14. Guest check-in & Registration solutions
More detailed Guest Check-in & Registration Solutions information will be included the Operation webinars July 19th and 21st including…
Walk-In guests
Empty Registration w/o tickets
Guests who are certain they registered but aren’t on any roster
No Shows
Lost Name badges
Leftover Name badges

15. 2. ADA registrants

16. 3. Shipping
Many Summit shipments arrive via UPS & FedEx – first shipments to arrive the week of July 27th
Shipping Manifests will be ed to Primary EM August 5th
DO NOT OPEN YOUR BOXES UNTIL MONDAY, AUGUST 8th

17. 4. New handout for 2016 Polished pebbles, .5-1.5 inches
Look at craft stores and hardware
stores – average $1.00/lb
Home Depot ($17.99/20lb bag)
Lowes ($5.50/5lb bag)
Hobby Lobby ($2.99/3lb bag)
“Make a ripple” with your
GLS offering

18. 5. Gls offering
Ensure that you have offering collectors prepared to collect the offering during Session 7
Collection will take place between the 2 speakers, approximately 35 minutes into the session
When sorting the collection please do the following:
Keep all envelopes collected sealed and return in the Large GLS offering envelope provided by the WCA (use additional large envelope if needed)

19. Gls offering details
Loose checks in the offering are enclosed with the sealed envelopes
If a check is made out to your host site, please endorse over to the WCA and send it to us
Loose currency and coin should be counted and the total amount noted in the space provided on the outside of the large GLS offering envelope
A check in the amount of the LOOSE cash collected should be made out to the WCA and sent back in the envelope provided no later than Friday, August 12th

20. Gls offering details
The GLS offering envelope with all the above contents should be included with your Registration paperwork in Registration Important Document Envelope and returned to the WCA in the Supply Box.
A special video with more details about how the offering will be available end of July

21. Operations training webinars
Webinar Training are coming up for the topics below. Recordings will also be available on Summit Central.
Express and Guest Check-In & Name Badge Assembly (July 19th, 1:30pm CT)
Set-Up, Strike and Ship (July 21st, 1:30pm CT)
Registration Solutions (July 21st, 3:00pm CT)

22. 6. Top-rated sites event
This year’s Top Rated Sites Event will be October 24th-26th
4.8

24. THANKS FOR JOINING US TODAY!
Don’t forget to register for the operations webinars on Summit Central! Express and Guest Check-In & Name Badge Assembly (July 19th, 1:30pm CT) Set-Up, Strike and Ship (July 21st, 1:30pm CT) Registration Solutions (July 21st, 3:00pm CT)

25. Prizes!

26. at our final webinar before the Summit on August 4th, 11:30am CT
See you
at our final webinar before the Summit on August 4th, 11:30am CT