1. Enterprise Resource Planning (Financial System) Project Status Update
Finance, Administration and Audit Committee October 14, 2015
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2. AGENDA Introduction Key Accomplishments Project Status & Schedule
Upcoming Highlights
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3. INTRODUCTION
Project MAX is to replace current Oracle system with Microsoft Dynamics AX 2012 R3
Tyler Technologies is the implementation partner
Project kicked-off – Jan 9th 2014
Improve operational processes, automate manual processes, and improve reporting
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4. Cash and Bank Management Budget Planning and Control
Dynamics AX 2012 Solution
Cash and Bank Management
Travel
and Expense
Spear
Fixed Assets
Accounts Payable
Accounts Payable
Budget Planning and Control
General Ledger
Purchase Orders
Integration
Enterprise Portal
Accounts Receivable
Purchase Agreements
Projects and
Grants
Accounting
UltiPro
Purchase Requisition
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5. PROJECT GOVERNANCE TEAM
PROJECT SPONSORS
PROJECT MANAGERS
Elaine Timbes, Executive Sponsor
Joe Iannello, Project Sponsor
Bruce Volkens, Tyler Project Sponsor
Leslie Browder, Business Owner
CapMetro Co-Project Managers:
Donna Simmons, VP of Administration & RMCO
Chester Soares, Director of Enterprise Application Support and Database Services
Tyler Project Manager:
Kristi Grosvenor
STEERING COMMITTEE
Project Sponsors
Project Managers
Caroline Beyer, VP of Internal Audit (Ex-officio)
Dottie Watkins, VP of Bus and Paratransit Services
Muhammad Abdullah, Procurement Director
Frank Ordaz, Director of Financial Planning
Ken Cartwright, VP of Capital Projects
Lea Sandoz, Controller
Shanea Davis, VP of Property & Asset Management
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6. Key ACCOMPLISHMENTS End User Training and Hands-On Labs
Implementation of Enhancements, Forms, Reports and Interfaces
Converted data from Oracle to AX
Completed Re-Install of AX for Three Environments
Go-Live Readiness, Parallel and Mock Go-Live Testing
Stress Testing
Final Testing of a copy of the Production environment
Set up Security Roles and Workflow
Go-Live Started on Schedule – Monday, October 5th
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7. PROJECT STATUS
Waiting for hotfix to be delivered with Q3 Release in mid-October
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8. PROJECT TIMELINE
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9. BUDGET VS. ACTUAL
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10. Upcoming HighlighTS October
AX Business Process Documentation Continues
Closing Action Items
Stabilize the System
November
CAFR Statement
Testing Enhancements Delivered for Q4
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11. Thank You
Questions ?
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