1. Dropout/ Leaver Updates and Procedures
North East ISD
Dropout/ Leaver Updates and Procedures

2. Contact Information
Tyler Shoesmith Director of Family Support Services 3736 Perrin Central, Bld.1
San Antonio, TX (210) (Cell)
(210) (Office)

3. Important Dates Student Graduates
Must graduate by 8/31/17 or receive GED by 8/31/17

4. Dropout Recovery No show students
Use the White/Grey No Show Leaver Form
Students who are in attendance in the School year for at least one full reporting day
Use White Request for Withdrawal

5. MOST IMPORTANT We do not coerce students into Homeschooling
Do not alter the Leaver Forms
Leaver Forms MUST be complete with dates and signatures
We MUST verify enrollment
We MUST not create documentation
Call Tyler with any questions at any time

6. Documentation for No-Shows
Must be currently enrolled
Must have date and signature
Must have documentation from Parents, New school or Qualified student
Student must be on PET before their leaver code may be changed

7. Summer Information
Begin to change the leaver codes for students that a campus has received information AFTER ROLLOVER.
Ensure the No-show Leaver form is properly completed and has the leaver documentation attached.

8. Current Year Withdrawals
Must have an exit interview conducted by Counselor, Assistant Principal or Principal
All dates and signature lines complete before filing
May only have one leaver code (Example-cannot home school for GED)
Always ask for additional information in writing

9. Campus Audits- Issues
RFW missing Authorized Representative signatures on front and back
Exit interviews being conducted by support staff; later signed by the Administrator
Missing parent signatures;
Incomplete supporting documentation regarding conversations

10. Withdrawal Forms Must use the RFW Forms;
White with Watermark
Includes new leaver codes
Parents are only allowed to complete Demographic section
Must order from Print Services; No photocopies or alterations

11. Qualified Student Any student who one or more of the below: Married
is 18 years or older, or
has established a residence separate and apart from the student’s parent, guardian, or other person having lawful control of the student

12. Qualified Students May sign the RFW
May indicate that they will Home School “60” themselves; Please have them indicate if they are enrolling in an online program and information pertaining to the program.

13. Parents/Guardians not present at time of withdrawal
The Authorized Representative shall fill out the District Request for Withdrawal form
Identify by name, the person requesting the withdrawal. Staff must confirm that the person requesting the withdrawal is a Parent/Guardian/Responsible adult (POA or Affidavit of Responsibility) or a “qualified student”
The type of contact (phone, , etc.) by the individual requesting the withdrawal

14. Parent/Guardian not present…
Date of contact
Content of the conversation (answer the who, what, when, where, why questions)
If the request for withdrawal is made by , fax, mail and/or any other type of written form, the document must be attached to the District Request for Withdrawal form
Notation of the campus personnel taking the required information
Obtain Authorized School District’s Representative’s signature
Student must be currently enrolled

15. Current Leaver Codes 16- Returning to Home Country
Can have info from any adult with knowledge
Does not have to be born in that country
Use for Exchange Students

16. (03) Student Died
Documentation- brochure from funeral, obituary or death certificate

17. (24)Enrolled in College
Used for students who have not graduated and are attending college
Must have been or currently enrolled in 9 Credit hours
Documentation includes: Transcript, verbal confirmation with college registrar and/ or receipt of payment for college hours.

18. 87 Enrolled in Tx Tech or UT Online
School must have records request for the student information
CODE IS LOCKED. MUST SEEK APPROVAL FROM DROPOUT COORDINATOR

19. (81) Private School MUST BE CURRENTLY ENROLLED
Student/ Parents must give school name
Give the parents the list of options with the disclaimer if they ask for your opinion.
Audits check for high use of code and school destination
Must have verification of enrollment documented from phone call or in writing.
Records Request is the best form of documentation

20. (82)Moving out of State MUST BE CURRENTLY ENROLLED
Parent/ Student must give specific destination.
Ask which school they will attend
Ask parent/student to have new school send records request
Must have verification of enrollment documented from phone call or in writing.
Records Request is the best form of documentation

21. (60) Home School MUST BE CURRENTLY ENROLLED
Parents must instigate the desire to home school their child
Ask parent/ qualified student to provide a hand written or self-typed Letter of Assurance that includes:
Start date
Signature
Qualified student can home school themselves
Cannot Home School for GED (98)

22. (86)Student Completed a GED outside of Texas
Copy of the GED certificate

23. (85) Graduated Outside of Texas
Graduated prior to entering school and then left
Documentation
Transcript with sufficient credits

24. (66) CPS Removal
Must have documentation from CPS, not the foster caregiver
Documentation must include
CPS Official information
Removal Paperwork

25. (83) Administrative Withdrawal
Student never lived within the schools boundaries and provided a false address
Not to be used for truancy or attendance
Student does not have current state mandated inoculations
This code must be approved through District Dropout Coordinator prior to use.

26. (88) Court Ordered GED Must have a copy of the Court Order
Has name of the student, date of the order, name of the judge making the order and county the judge presides in
Must be Rightfaxed and approved by Dropout Coordinator
CODE IS LOCKED. MUST SEEK APPROVAL FROM DROPOUT COORDINATOR

27. (89) Incarcerated as an Adult
To be used for state jail or federal penitentiary
Student must be an adult or certified as an adult
Documentation
Written documentation of an oral notice from Law Enforcement
Written notice from Law Enforcement
CODE IS LOCKED. MUST SEEK APPROVAL FROM DROPOUT COORDINATOR

28. (90) Interstate Compact
Student has an active duty military parent, then transferred to Texas Pub. School during senior year.
Can not graduate with TX requirements but will meet sending state requirements
Under compact, student could graduate
Documentation
Transcript with sufficient credits
Diploma with graduation seal

29. Authorized School District Representative
Who is an “Authorized School District Representative”?
The principal and those individuals he/she identifies each year using the following form:
ANNUAL CAMPUS DESIGNATION OF RESPONSIBILITY FOR SCHOOL LEAVER PROCESSING
Special Note:
This form is an auditable form and completed at the beginning of each school year. A copy is sent to the Dropout Coordinator and kept on file.
Representatives are limited to the Principal, Administrators, Counselors.

30. DAEP Student Referrals
 Monitor DP report ( STJ0266D)
sent via identifying students recommended and placed at DAEP who have not shown up after 3 days
follow up with phone calls to the family to avoid a drop out situation.

31. Stamp Ink stamp Compulsory Attendance Warning
Still available for order
To be used on the Mainframe Withdrawal that students/ parents take with them.

32. Expected Results
Campus dropout coordinators will monitor the withdrawal documentation
District dropout coordinator will work closely with campuses and monitor all leaver codes, dropout code 98, and the documentation to support the code

33. Expected Results continued
Principals and campus dropout coordinators will be responsible for providing yearly training for staff involved in the withdrawal procedure
Principals and campus dropout coordinators will be responsible for provide training for any new campus personnel hired during the school year