1. CHARTER & SAFE SCHOOL INITIATIVES
DAEP/CEP & JJAEP
LUIS GAVITO
LISA PEREZ
FAX

2. AGENDA INTRODUCTION - (L. GAVITO) REMOVAL TO DAEP - (L. GAVITO)
ASSIGNED TO CEP - (P. GROVEY)
EXPULSION - (L. GAVITO)
ON-LINE APPLICATION - (L.PEREZ)
QUESTIONS/CONCERNS

3. TEXAS EDUCATION CODE: CHAPTER 37 discipline management & school safety

4. RAMIFICATIONS SIDE EFFECTS TO BEING ASSIGNED TO A DAEP/EXPELLED:
INCREASED vulnerability for future failure
SELF-IDENTIFY AS “pseudo-criminals” “a problem child”

5. 0-TOLLERANCE DOES NOT EQUAL
UNREASONABLENESS
ONE SIZE FITS ALL
0-TOLERANCE = OFFENSE WILL BE ADDRESSED; ACTION MAY OR MAY NOT BE TAKEN

6. Determining factors HB 171:
seriousness of the offense
student’s age
frequency of misconduct
student’s attitude - INTENT
potential effect of the misconduct on the school environment
state law requirements
self-defense as a mitigating factor

7. ACTION CODE 28
Mandatory disciplinary action NOT taken because Code allows self defense, lack of intent, student’s disciplinary history, or disability as factor in decision.
(DOCUMENTED !!!!!)

8. TRUANCY
TRUANCY WILL BE DEALT WITH NOT THROUGH REFERRAL TO A DAEP, BUT BY REFERRAL TO THE COURTS FOR ENFORCEMENT OF COMPULSORY ATTENDANCE LAWS.

9. CODE OF STUDENT CONDUCT
APPROVED BY SCHOOL BOARD
Establishes standards for conduct
Specifies circumstances under which a student may be removed or must be removed
Protects the rights of students TO DUE PROCESS

10. D.A.E.P Discipline Alternative Education Program
CEP/SW & CEP/SE (HISD PRINCIPAL OF RECORD: PATRICE GROVEY – )
COMMUNITY EDUCATION PARTNERS, INC.

11. IDENTIFY STUDENT/BEHAVIOR & ACTION TO BE TAKEN
STEP ONE
IDENTIFY STUDENT/BEHAVIOR & ACTION TO BE TAKEN
Does the student’s behavior warrant placement in a DAEP (CEP) or an Expulsion (JJAEP)?
SIS/PEIMS (CHANCERY)

12. LEVEL III
REQUIRED SUSPENSION/ 3 DAYS
DISCRETIONARY DAEP PLACEMENT

13. Some III Codes Violation of Student Code of Conduct (21)
Tobacco Violations (33)
Fighting/Mutual Combat (41)
Possession of knife no intent (50)
Verbal Assault (21)

14. LEVEL IV: REQUIRED REMOVAL TO A DAEP
A student shall be removed and referred to a DAEP for any conduct listed under Level IV of the Code.

15. documentation from a law enforcement agency is required for the following codes:

16. Mandatory DAEP Placement Students at least age 6
Engages in Conduct Punishable as a Felony (02)
Assault of Someone other than School Staff (28) (with bodily injury)
Assault of School Staff (27)* (bodily injury)
Terroristic Threat (26)*
Non-Felony Marijuana or Controlled Substance or Dangerous Drug (04) * -
*Discretionary expellable offense (CONTD)

17. Mandatory DAEP Placement Students at least age 6
Alcohol (05)*
Abuse of a Volatile Chemical (06)*
Public Lewdness/Indecent Exposure (07)
Retaliation against School Employee (08)*
Title 5 Felony Committed Off Campus (09)* REGISTERED SEX OFFENDER
False Alarm/False Report (35)*
* Discretionary expellable offense (CONTD)

18. Mandatory DAEP Placement Students at least age 6
Non-Title 5 Felony Committed Off Campus (10)
Criminal Mischief (22) – Felony if damage is over $1,500 –*
School Related Gang Violence (34)
Assault by contact (21)
Deadly Conduct (49) – Pointing or discharge of firearm*

19. REGISTERED SEX OFFENDER CODES 9/1/07
55 – IS UNDER COURT SUPERVISION
56 – NOT UNDER COURT SUPERVISION
57 – CONTINUOUS – SCHOOL RELATED

20. Removal to a DAEP REQUIRED: Provide the student with due process.
Decisions to assign a student to a DAEP shall not be made until a formal conference has been scheduled and held with the parent. (CONFERENCE VS NOTIFICATION)
The conference should be scheduled within three (3) days from the date of the offense and should be held within seven (7) days from the date of the offense.
Letter to parent within 3 days of the date of the conference.

21. SPECIAL ED/504
Adherence to Special Education and 504 laws, regulations, and procedures is required if the student has been identified as a special education or 504 student.

22. MANIFESTATION DETERMINATION REVIEW
Before any disciplinary action can be implemented that will remove the student for more than 10 days a Manifestation Determination Review (MDR) and ARD must be held (Federal Law).

23. M.D.R.
Must be completed by a School Psychologist or trained Diagnostician
MDR/ARD must be held within 10 school days from the day a disciplinary action is recommended

24. MDR Behavior-disability-placement-services “link”
If a link is identified, no disciplinary action can be imposed (Code 27)
Only Exceptions: drugs, weapons, violent crime (45 school days)

25. IN SCHOOL SUSPENSION
The student may be suspended or assigned to in-school suspension while arrangements are made for the DAEP conference, but this is not a requirement if there is no safety concerns. At no time should a student be suspended out of school for more than three (3) consecutive days.

26. Note: any part of the school day in which a student is suspended is counted as a full day of suspension. At no time should a student be in an in-school suspension class for more than ten (10) consecutive days pending a DAEP assignment.

27. LETTER to the parent stating
DAEP REMOVAL REQUIRES
LETTER to the parent stating
the charge,
the disciplinary action,
the length of placement,
DATE OF CONFERENCE

28. COMMUNICATION
IN THE LANGUAGE OF THE PARENT/GUARDIAN WHEN POSSIBLE.

29. CONFERENCE REPORT
SEE HANDOUT…..
DOCUMENT….DOCUMENT… DOCUMENT

30. CONTINUATION
Note: If a student is enrolling from another district and is under an open removal order: (1) enroll the student on your campus; (2) request removal information from the previous school district; (3) conference with parent and student; (4) post DAEP information on Chancery. Student may be assigned to in-school suspension pending assignment to the DAEP.
STUDENT MAY NOT BE SENT HOME PENDING PLACEMENT.

31. AFTER CONFERENCE LETTER TO THE PARENT: CHARGE ACTION DAYS ASSIGNED
APPEALS PROCESS
(STUDENT DISCIPLINE FOLDER)

32. NO STUDENT OR PARENT STUDENT WITHDRAWS; WHAT THEN???
PARENT REFUSES TO COOPERATE; WHAT THEN????
If the school administrator has documented a good-faith effort to inform the student’s parent/guardian of the time and place of the conference, the school administrator may proceed with the conference even in the absence of the student and parent/guardian.

33. Do not withdraw!
STUDENT MAY NOT BE WITHDRAWN BY THE SCHOOL UNTIL AN ALTERNATIVE HAS BEEN APPROVED AND THE STUDENT HAS BEEN ASSIGNED.
(COMPULSORY ATTENDANCE LAWS)

34. HISD/CEP AFTER the APPROVAL

35. HISD / CEP Follows the Secondary Guidelines for Registration
Student must have
Withdrawal sheet from home school (complete with grades)
THE CEP STUDENT Withdrawal INFORMATION FORM (new)
Students are enrolled in Chancery.
Proof of residency
Valid ID / Birth Certificate / etc…
CEP-SW – Vickie Sells
CEP-SE – Marisela Ramirez –
SEE HANDOUT # 1

36. Holly Ortego – hortego@houstonisd.org
Records Requests
CEP-SW –– Amelia McElreath & (fax)
Route # 9
CEP-SE –- Vacancy & (fax)
Route # 4
Special Education
A PLACEMENT ARD must be held.
Alternative Special Ed. Coordinator
Holly Ortego –
CEP-SW – Mary C. Johnson
CEP-SE – Jeremy Kiser
SEE HANDOUT # 2
Student Withdrawals from CEP
1. Students will only be withdrawn from CEP on Friday.
2. In August & January students are given a letter which replaces the actual withdrawal form. Students do not have to return to CEP to get a withdrawal form.

37. Student Withdrawals from CEP (continue)
3. Students will not be released the last 2 weeks of the fall/spring semester.
(If you want to enroll students during this period, please send me an .)
Early Release Request
1. The request must come from an administrator.
2. Request should be ed using the Early Request Form
(SEE HANDOUNT # 3)
3. Early Released students will only be released on Friday.
120 Day Reviews
1. Parents make request for 120 day review.
CEP-SW contact person – Cynthia Clayton
CEP-SE contact person – Tonya Hamilton –
2. Principals are notified via about the review.
3. Reviews are scheduled at the end of every six weeks.

38. Suspension of Enrollment/Withdrawal During Testing
(See Handout # 4)
Independent Course Study Agreement
(See Handout # 5)

39. Early Dismissal Dates September 30, 2009 October 28, 2009
November 18, 2009
January 20, 2010
February 24, 2010
April 21, 2010

40. Questions / Concerns Contact Patrice Grovey pgrovey1@houstonisd.org
& (FAX)
Claudia Coronado – CEP-SE (Clerk – Alt. & Charter Dept.)
& (FAX)
Mary E. Hahn – CEP-SW (Clerk – Alt. & Charter Dept.)

41. EXPULSION – Age 10+ LEVEL V J.J.A.E.P. POLICE INVOLVEMENT
DISCRETIONARY (may expel)
MANDATORY (must expel)
J.J.A.E.P.
POLICE INVOLVEMENT

42. JJAEP JJAEP = JUVENILE JUSTICE ALTERNATIVE EDUCATION PROGRAM
TEXAS JUVENILE PROBATION COMISSION

43. MANDATED EXPULSIONS ON SCHOOL CAMPUS
11 – possession of a firearm
12 – possession of illegal knife
13 – possession of illegal club
14 – possession of prohibited weapon in Code
16 – arson
17 – murder
18 – indecency with a child
19 – aggravated kidnapping

44. Mandated JJAEP 29 – aggravated assault against employee –
30 – aggravated assault against non-employee
31 – sexual assault against employee
32 – sexual assault against non-employee
36 – drug-related felony
37 – alcohol-related felony
46 – felony alcohol violation
47 – manslaughter
48 – criminally negligent homicide

45. OUTSIDE FENCE – WITHIN 300 FEET
DISCRETIONARY EXPULSIONS
51 – FIREARM
52 – PROHIBITED WEAPONS
53 – SERIOUS OFFENSE CONDUCT
54 – FELONY DRUG POSSESSION

46. UNSAFE SCHOOL CHOICE OPTION
DEPARTMENT OF SAFE & DRUG FREE SCHOOLS & COMMUNIITES
DR. PETER MESSIAH
VICTIMS OF VIOLENT CRIMINAL OFFENSES (LETTERS) -AUDIT

47. EXPULSIONS REQUIRE HEARING LETTER SCHEDULING HEARING
SIGNED WAIVER TO HEARING & APPEALS
LETTER OF EXPULSION

48. LETTERS
MUST INCLUDE:
BEHAVIOR
ACTION
DATES
APPEAL PROCESS

49. The new DAEP/JJAEP online referral program
(it’s really simple!)

50. 1. First things first – is your data entered?
The discipline data must be entered into chancery with the appropriate action code (ex: 07 ALTR for CEP, 02-EJJA for JJAEP) in order to use this system for a referral.

51. 2. Log in to the system
Here you will be prompted for your HISD username and password (this is your portal password)

52. Students will appear under “campus referrals” – if the student is not listed, it means the student’s data is not in chancery.

53. Special note: Only those students whose data has been entered in chancery (see “first things first”) will show on the list.

54. 3. Select the student

56. Special notes:
1. this is a CEP referral – the computer will generate which form you need based on the code you entered into chancery
2. The computer fills out ALL of the information except for the fields we will discuss.

57. 4. Select number of days

58. Special note:
If the placement is to end with a semester - such as “end of school year” - Select the option “Indicate here if placement ends with a semester (must not exceed 175 school days)”

59. 4. Add your phone number and submit

60. Special note: The referral will not submit without a phone number and number of days entered
You’ll get an error message

61. 5. Print for your records
This form will appear if you submitted successfully.
This is your record of the CEP referral – print it and place a copy in the student’s discipline folder.

62. “Is it REALLY that easy??”
Yes, for submitting a referral. It’s DONE.
No more faxing or scanning – it’s DONE.
“Okay, then what happens??”
The referral then comes to our office and you will receive an update once it has been processed.

63. Special notes:
The status update portion has changed considerably – you will not get s regarding the status – the status will be ONLINE, within the online system
(no more hunting for the “last ” about a student, it will all be in ONE place!)

64. Behind the scenes info:
We’ll be notified when you submit a referral and we will update the status
The status will read “incomplete” when first entered, you will need to see a message notification to indicate we’ve processed it (more on this next)
Data entered in chancery will not show on the online system until it has updated overnight – please keep this in mind

65. 6. Status updates CLICK IT!
When the status has been updated, you will see this notification
It reads
“new message”
CLICK IT!

66. 7. Reading a message The new message is listed here, along with
all of the other messages
about this referral
(this way we all know EXACTLY what is needed ALL the time)
(isn’t this GREAT?)

67. You guessed it!
Just click OPEN

68. Here you will see
the information that
is needed (just like the
s you would get
from our office).
Hit reply and type your
response.

69. Your initial screen
will show you the
status of referrals.
You can ALWAYS
check the status
of your referrals

70. 8. Approval
When the referral is approved, you will get an notification
This WILL be an to your inbox – it will read something like this:
CEP Referral Status Lisa M. Perez -- Student ID: has a status of Approval for placement at CEP for 45 days, for a code 04 discipline offense. from campus: Charter High School

71. How is an expulsion different? (from a CEP referral)
It really isn’t. Remember – you must use the correct action code in Chancery for an expulsion (most often it is 02 EJJA).
The screen shots follow:

72. Select the student
A student you wish to
expel will have a
different screen pop
up when you select
that student (this is
based on the data
YOU entered into
Chancery)

73. Here you see
“expelled” student.
You have to
select mandatory
or discretionary

74. Select where
the offense
occurred

75. You must indicate
the expulsion dates

76. Special notes (expulsion submission)
You must indicate mandatory or discretionary
You must indicate where the offense occurred
You must indicate the dates for expulsion
You will get an error and not be able to submit if those items are not indicated

77. Expulsion submitted
This form will appear if you submitted successfully.
This is your record of the expulsion referral – print it and place a copy in the student’s discipline folder.

78. Special notes:
The messaging system works the same for an expulsion and for a CEP referral.
The system you use is the same for a CEP referral and an expulsion

79. Other info
You can access “historical” data for your campus by selecting “historical” on your main screen

80. A list of all
the referrals
made by your
campus will
appear.

81. What about Special Education students?
We will need the MDR, last annual ARD, and the Special Education form
The Special Education form must be signed by your regional special education coordinator.

83. The beginning….