1. Effective Time Management for Contract Specialists
Antwan G. Reid
PIP Level I Presentation
May 20, 2003

2. My Interest in Time Management
Jumpstart My Career
-Immediate Impact
-Make-up for Lack of Experience
-Add Value
Jumpstart Careers of Contract Specialists

3. Topics of Discussion Purpose of Time Management
Reasons for Lack of Time Management
Contract Specialist Survey
Survey Results
Time Management Facts and Figures

4. Topics of Discussion (continued)
Time Management Strategies
Effective Time Management Strategies and Results (My Experiences)
Goddard Training
Recommendations

5. Purpose of Time Management
Importance of Time Management
-Control Distractions that Break Work Flow
-Increase Quality Work Time (8 Hr. Day)
-Determine Level of Importance
-Use Time in the Most Effective Way

6. Purpose of Time Management (cont’d)
Adds Value to New Employees
Adds Value to Existing Employees
Adds Value to the Agency

7. Reasons for Lack of Time Management
Seldom Used in Appraisal and Performance Reviews
Low Priority; No Need To Plan
Adrenaline Rush
Crisis Management

8. Contract Specialists (Survey)
Contract Specialists Point-of-View
-Feelings About Time Management
-Current Time Management Strategies
-Views on Meetings/Interruptions
-Views on a Time Management Course

9. Survey Results 34% Responded to the Survey
Effective Time Managers: 57% Yes; 43% No
Strategies: To Do Lists, Franklin Planners, Palm Pilots
Non-effective Time Managers: Heavy Workload
71% Attend 2-4 Meetings a Week
(Attachment A, Page 1)

10. Survey Results (cont’d)
Meaningful Meetings: 50% Yes; 50% No
68% Average 5-8 Interruptions Daily
(2 to 3 Hours of Lost Time)
Time Mgmt.Course: 78% Yes; 22% No
(Attachment A, Page 1)

11. Time Management Facts and Figures
Methods to Control and Manage Time
-13 Different Methods (To Do Lists, etc)
Meetings in America (Average Day)
-17 Million
Meeting Attendees
-60% Appear They’re Listening

12. Time Management Facts and Figures (cont’d)
“Crisis Management” Events
-80% of Events are Preventable
Professional People
-70% Use To Do Lists (Daily)

13. Time Management Strategies
Daily Planning (To Do Lists, etc.)
Manage Your Meetings
Developing an Interruptions Log
Developing a Crisis Management Log

14. Effective Time Management Strategies and Results
Contract Actions List
To Do List
Reports Due Log (Contracts)
Evaluation of Performance Log
Personal Folder (“O” Drive)
Interruptions Log
Results
( See Attachment A)

15. Goddard Training Reduction in Instructor-led Time Management Training
GSFC Learning Center Offers Audiotape Programs and CD-ROM courses
-7 Habits of Highly Effective People
-101 Ideas to Get Organized

16. Recommendations
Advise New Contract Specialists to Consider Time Management Training (Supervisors)
Consider Time Management as a Factor in Performance Appraisals (Supervisors)
Provide New Contract Specialists with Training Material within the 1st Month (Career Development)

17. Questions