1. FY17 Controller Call Series
The presentation will begin momentarily
this call series –
*created by unit controllers and supported by Finance to review topics and inform the Controller Network about timely topics that impact the controller role. Feel free to forward invitations to these calls to others on your team.
*Thank you to everyone who has been forwarding past invitations to this call series to support communications.…..
April 2017

2. Unit Controller Calls – April 11 & 13
eVision Daily Refresh (Susan Chapman)
Monthly Close Calendar (Wendy Cano)
Questions
Unit Controller Calls – April 11 & 13
Today’s call is the first of two Unit Controller Calls for the month of April. The content of both calls is the same.
Our agenda today is
eVision Daily Refresh (Susan Chapman)
Monthly Close Calendar (Wendy Cano)
We will pause for your questions between the agenda topics and also at the end of the presentation.
Please utilize the Chat function from the WebEx at any time throughout the presentation.
Unit Controller Call April 2017

3. E=Vision Communications and Refresh Enhancements
E=Vision Topic of the Month

4. Communication & Refresh Enhancements
Updated Communication Efforts
MR&A Page Update
Top News on E=Vision Landing Page
Updated Help throughout E=Vision
Daily Refresh on ALL Financial Dashboards
Accessing Current Period Information
Information Availability
Topic of the Month: Upcoming E=Business Review Changes
April: E=Business Review Enhancements – Unit Review
May: E=Business Review Enhancements – Level 1
E=Vision Enhancements

5. MR&A Page on Sodexo_Net
DM Review/Assign

6. New Top News Located on the E=Vision Landing Page
Timeframe – Able to view 13 periods of data using DFAV Views
Currency – USD/Local options available
Tabs
DFAV – Includes 3 reports to view Summary level data or GL detail data using the Detail or Interactive sub-tabs
Subledger Support – Currently only accessible using the drill through icons on the GL Detail or Interactive report tabs
Statistics - The Statistics tab is the access point from E=Vision to E=nterprise Analysis and the Financial Statistical Activity Report
Hierarchy Filters – Select from drop down or search using name/number *Don’t forget the dash
Run/Reset Buttons
POV – The Point of View toggle allows outside unit users to change view from an outside the unit view (includes both operational and non-operational information) to an in unit view (includes only those financial lines that are directly tied to the operation of the business).
Default POV settings:
• "In Unit" view will be the default for all In Unit management
• "Outside Unit" view will be the default view for those who have outside the unit access*
User selection of POV will remain until user uses the "Reset" button to clear user settings and return to the default.
Week Ending as of Drop Down
Help Icon
E=Vision Enhancements

7. Updated Help Contents Includes “How To” Guides
View Formulas for Data Calculations
Review Definition and other Information
E=Vision Enhancements

8. Daily Refresh for ALL Financial Dashboards
Timeframe – Able to view 13 periods of data using DFAV Views
Currency – USD/Local options available
Tabs
DFAV – Includes 3 reports to view Summary level data or GL detail data using the Detail or Interactive sub-tabs
Subledger Support – Currently only accessible using the drill through icons on the GL Detail or Interactive report tabs
Statistics - The Statistics tab is the access point from E=Vision to E=nterprise Analysis and the Financial Statistical Activity Report
Hierarchy Filters – Select from drop down or search using name/number *Don’t forget the dash
Run/Reset Buttons
POV – The Point of View toggle allows outside unit users to change view from an outside the unit view (includes both operational and non-operational information) to an in unit view (includes only those financial lines that are directly tied to the operation of the business).
Default POV settings:
• "In Unit" view will be the default for all In Unit management
• "Outside Unit" view will be the default view for those who have outside the unit access*
User selection of POV will remain until user uses the "Reset" button to clear user settings and return to the default.
Week Ending as of Drop Down
Help Icon
E=Vision Enhancements

9. Accessing Current Period Information
System Defaults to the Current Closed Period
Select Current Period from the Period Selector
E=Vision Enhancements

10. Data Availability
Daily Refresh Includes All Financial Data Processed by 4:00PM EST on the Prior Day
Some UFS Statistics Exported from UFS Once per Week
Current Period Information Available for Period/Month
Year to Date and Date Range Closed Periods Only
E=Business Review Leadership Overview

11. E=Business Review Enhancements Scheduled
We’re Making Changes to E=Business Review in Preparation of the Transition to Monthly Calendar Close!
How Can I Prepare for the E=Business Review Changes?
Watch the eBulletin and Top News for Release Information
Join a Topic of the Month Call
April: Unit Review Role
May: Level 1 Review Role
E=Vision Enhancements

12. Questions and Feedback
E=Vision Support Team Mailbox:

13. Monthly Calendar Conversion Unit Controller Calls
April 2017

14. What is the Monthly Calendar Conversion?
The Monthly Calendar Conversion (MCC) is a key initiative within our Finance transformation as part of Ambition The initiative will transition our North American business from the current financial calendar to a monthly financial calendar, aligning our region with the rest of Group and eventually making the close process easier on our segments and our Finance teams by
Eliminating double work
Providing a single view of the business across the organization
Removing the challenges of our current accounting calendar’s 53rd week
Better aligning with the needs of our Clients
We will transition to the monthly financial calendar in August.

15. What’s the Change?
Period end
…to a final period end that could be any day of the week
We will move from final period end consistently being on a Friday…

16. Why Are We Converting to a Monthly Calendar?
Improvement Objectives 1 2 3
North America is the only region not on monthly close
Distribute effort over the period
Build more real time financials
Move to a monthly calendar close by end of FY17
Currently, with a calendar we spend a lot of time reconciling reports so our numbers make sense to our Clients and to Group (Most Clients and Group have been on a monthly financial cycle all along).
Benefits of MCC:
No more reconciliation needed between and monthly financials
Better for our Clients as we match their billing cycle
Smoother financial close since cost centers will be transmitting throughout the month (Financial close becomes less about an event and more about a daily mindset)

17. Stepping into Monthly Calendar Conversion
Aligned with global colleagues and clients
No more reconciliation between and monthly close
Monthly inventory
Monthly billing
Thinking Daily is new norm
Financial close no longer an event
System Changes
UFS—additional week ending date for month end
E=Vision—features two reporting views (month to date and weekly view)
New Terminology
Deadline Changes
New financial close timeline (first four business days of the month)
E=Business Review timeline changes
New Budgeting and forecasting deadlines
Behavior Changes
Think Daily
Do Now
Adjust our pattern of management to accommodate new timelines
STORY
I’ll walk you through the journey of how we’ll step into the Monthly Calendar Conversion by using the analogy of transitioning to a brand new floor in a building….
Currently, we’re on the Ground Floor where we operate using a calendar. On this floor we’re spending a lot of time reconciling reports so our numbers make sense to our clients and our colleagues in Group who process financials on a monthly cycle. We’re also spending an enormous amount of time conducting weekly inventory, but we’re making progress since many of you have begun transitioning to Monthly Inventory, the standard for Sodexo.
So that’s where we’re at currently, but it’s now time to step up and make the adjustments necessary to make our way to the top floor, Monthly Calendar Conversion. There, we will operate on a monthly schedule and that will mean:
no more reconciliation between and monthly close
good news for our clients who prefer to be on a monthly billing cycle
And a smoother financial close since employees will have adopted the Think Daily mindset and will be transmitting throughout the month.
So how will be get from to Monthly?
First, we learn to Think Daily – transmit in UFS as soon as information is available (you can even transmit multiple times per day) and conduct more frequent reviews of unit financials to make quicker and better business decisions (the time you save from moving from weekly to monthly inventory could be dedicated to reviewing financials)
The next step is to understand the new deadlines. This includes:
A new financial close timeline (financial close occurs the first four business days of the month)
A New E=Business Review timeline (adjustments will be made to reflect the new monthly calendar schedule)
And new budgeting and forecasting deadlines
From there, you’ll head to the next floor where you’ll learn about the system changes. This includes:
An additional week ending date in UFS for the last day of the month
Two reporting views in E=Vision (a month to date view and a weekly view which is essential for our operators)
And, you’ll also see new terminology (BD = Business Day)
That covers the three areas that will enable you to step into the Monthly Calendar Conversion where Sodexo aligns with it’s clients, removes the challenge of reconciling reports and joins the rest of our global organization in operating on a monthly cycle.
5-4-4 Calendar
Reconciling Reports
Weekly Inventory
Billing cycle not favored by clients
START

18. 5-4-4 Calendar – Ground Floor
Reconciling Reports
Too much time spent reconciling, so our numbers make sense to our Clients and Group
Weekly Inventory
Creates non-value added work
Less time for other responsibilities
Financial Close is an Event
Time spent reviewing period numbers
Journal entry requests for corrections or missing information
Billing Cycle Not Favored By Clients
Currently not aligned with billing cycle of many of our Clients

19. Behavior Changes – Starting Our Climb
Think Daily
Have a daily mindset to spread the work out evenly throughout the period
Make Close less of an event by doing what you can daily, which will help prepare you for a smooth transition to a monthly calendar close
Do Now
Transmit in UFS as soon as information is available vs. waiting until the end of the week
More daily and timely UFS transmissions enable more real time data
Conduct more frequent reviews of unit financials to catch errors earlier in the period
Ability to make more timely business decisions
Reduce your effort during Close
Adjust Our Pattern of Management to Accommodate New Timelines
Understand the new timelines and plan accordingly

20. Behavior Changes – Starting Our Climb
Transmitting daily and timely in UFS
Cash
Billing (Invoices): Contractual1 X
Billing (Invoices): Non-Contractual1
Billing Memos
Accounts Payable: Manual Invoices
Accounts Payable: UIPS Invoices
Transfers
Transmit Daily
If module available in your Segment
Warehouse Vending
Linen Master
OSI Statistics
Petty Cash
Resident Vending
Transmit Weekly
Inventory2
Transmit Monthly X
AR Invoice Payments X X
You can transmit daily modules multiple times per day, if desired
1If invoice is prepared
2Units may perform additional inventory counts for operational purposes

21. Behavior Changes – Starting Our Climb
Reviewing Financials Frequently
Examples Of What To Review In Financials
Daily Financial Activity View (DFAV)
AP Register
AR Dashboard
Where?
E=Vision
E=nterprise Analysis
When?
Daily
Why?
Review for accuracy and report or request adjustments over the threshold prior to period end
Identify paid invoices that require further attention
Provide input for capitalization
Collect outstanding invoices
What to review?
Re-classes
Labor expense re-classes between cost centers within the Client
Postings from other systems: PCAs, labor expense, expense reports, journal entries
Paid vendor invoices
Capitalization
Audit and Collections
Review financials frequently to catch errors earlier and better manage the business

22. Deadline Changes – Continuing Our Ascent
New Financial Close Timeline
New financial close timeline (first four business days of the month)
Business Day 1 (BD+1) through Business Day 4 (BD+4)
Final statements and invoices available on Day 5 (D+5) – May be a Saturday
All segments will have the same financial cutoff of Friday
Segments that currently cut off on Thursdays will move to Fridays in week ending 8/11/17 and this week will include eight days of sales and expenses
E=Business Review Timeline Changes
Adjustments to reflect the new monthly calendar schedule
New Budgeting and Forecasting Deadlines
To be communicated by Segment Finance
Final Month End UFS Transmission Deadline
One business day after the last day of the month (BD+1) by 11:45 p.m. EST

23. Deadline Changes – Continuing Our Ascent
Segments that currently cut off on Thursdays will move to Friday this week. Week ending 8/11 will include 8 days of sales and expenses.
Go-Live Weekend

24. System Changes – We’re Almost to the Top!
Timeline
UFS – Additional Week Ending Date for Month End
All UFS versions will use a Monthly Calendar, which will include an additional week end for the last day of the month
Other changes in UFS include capturing an activity date with the week ending date where possible
TJEs and Cash will use activity date
AP transmittals will use run date (date when expense was processed)
E=Vision – Features Two Reporting Views
EDW will create two views in the E=Vision DFAV (Daily Financial Activity View)
Financial view for month-to-date
Operational weekly view (Saturday – Friday), rolling six weeks of activity
New “cuts” of data in EssBase to align with the weeks in the monthly fiscal calendar
EssBase will use time dimensions for month and week 24

25. System Changes – We’re Almost to the Top!
Timeline
SAP Calculations
Depreciation will now calculate on a daily basis
DSO calculation will change to monthly
New Automated Payroll Accrual for US Cost Centers
Kronos will provide a file for both weekly and bi-weekly payroll cycles
Canada’s automated payroll accrual will be updated for the monthly calendar
SCAS (Sodexo Contract Accounting System)
Weekly calculations will now occur on a daily basis
Period calculations will occur on a monthly basis 25

26. Monthly Calendar Conversion – Successful Climb!
Timeline
On Same Timeline as Global Colleagues and Clients
Joining many of our clients and the rest of our global organization in operating on a monthly cycle
No More Reconciliation Between and Monthly Close
Eliminating extra non-value added work
Aligned with Monthly Inventory
Transition from Weekly Inventory to Monthly Inventory counts (or align to billing cycles)
Flexibility to take inventory up to four days prior to month end (exceptions P6 & P12 - must be done on the last day of month)
Ability to Bill Monthly
Clients will continue to be billed based on contract terms. Those Clients impacted by the move to monthly will receive a letter notifying them of the change.
Thinking daily is new norm
New mindset becomes routine
Financial close no longer an event
Requires less effort and time dedicated all at once 26

27. Timeline Timeline 27 Begin communications (i.e., webinars)
Client letters
Go-Live!
Command Center help desk
Roll out training
Develop training
E=Vision updates in production
UFS pilot
Continue training
Go-Live plan execution
Ongoing support
Capture learning/ post launch survey
April
2017
May
2017
June
2017
July
2017
Aug.
2017
Sept and beyond 27

28. Next steps What you should be doing Where to Find Help & Support
Remember to Think Daily and spread the work more evenly throughout the period by…
Transmitting in UFS as soon as information is available
Frequently reviewing Unit financials to catch errors prior to Close
No longer submitting certain journal entry requests less than $2,500
Where to Find Help & Support
Reference the Job Aids found on the Transversal Finance SodexoNet Page for on-the-job support
Check out the FAQs on the Transversal Finance SodexoNet Page
Send your outstanding questions to Transversal Finance Mailbox
Contact the USA BSC Client Services for your segment
B&I Market Campus Services School Services Healthcare Market Canada 

29. Questions?

30. UFS Application – Controller Corner
Be sure to access the UFS launch site – scroll down to the lower right corner to access “Controller Call Corner.”
Presentations are loaded to this site for distribution. 30

31. Resources Questions? Unit Controller Network Call Materials
UFS Launch site
E=Vision Support Team Mailbox:
Monthly Calendar Conversion (MCC)
Transversal Finance SodexoNet Page
Thank you for your participation, your time, and for your support of this very important call series.
Resources for the topics covered on today’s call are listed here.
The Agenda for our next month’s call is being finalized. Invitations will go out by the first of next month with planned agenda information.
If you are aware of a particular topic that would be helpful to the Controller Network, please reach out to me, or send an to the UFS Administrator mailbox so we can collect and build this call series with your ideas. 31