1. 2017 Local District South Coordinator Training
Q: What is the Sharing Brings Hope Campaign? A: It is a way to raise money for charities who are doing work to support LAUSD families

2. Training Overview Role of the coordinator Planning your campaign
How students are petitioned
How teachers/faculty/administrators are petitioned
Resources for you
How to make the ask
Innovative fundraising strategies
Closing your campaign
Role of the Coordinator:
Very important role in this campaign
Plan a fundraising campaign at your school site where you petition all students, teachers, and administrators to give to the charitable organizations
We’ve developed materials to help you undertake this and this training is where you’ll learn how to do this efficiently and effectively

3. LD South Coordinator Mira Pranata Myrna N. Brutti
Organization Facilitator
Myrna N. Brutti
Administrator of Operations

4. South District Liaison
Liaison Name: Tania Katbi
Charity Name:
EarthShare California
Use this slide if leadership is invited to a training session.

5. Participating Charity Organizations
Asian Pacific Community Fund
Brotherhood Crusade
Community Health Charities
EarthShare California
Kathryn Kurka Children’s Health
Fund
The L.A. Trust for Children’s Health
LAUSD Employee Sponsored Scholarship Fund
United Latino Fund
United Negro College Fund
United Way of Greater Los Angeles
Here are the names of those organizations that this campaign supports

6. Fund Raising by Local District 2015-2016
Central: $42,154.54
East: $35,841.13
Northwest: $33,500.90
Northeast: $28,738.64
South: $28,418.27
West: $25,762.58

7. Planning Your Campaign
Campaign materials delivered to your school
Campaign window Feb 6 – April 7, 2017
Choose a week for your school or campaign for the entire campaign window
Use poster to publicize dates
A box of campaign materials is en route to your school. In this box you’ll find all the materials necessary to plan your campaign. Campaign dates are Feb 16 – April 8, 2016, but you can choose one week in that window and inform the rest of the teachers of this week. Use the poster to publicize these dates. We’ll talk more about other campaign materials later.

8. Campaign Poster
March 6 – March 10, 2017

9. Petitioning Students Students are given envelopes for contributions
Teachers are given envelopes to collect contributions
Letter to parents with student
donation envelope
Distribute these materials to
teachers
In your box of campaign materials you’ll find several envelopes. These materials need to be distributed to the teachers and students in your school prior to the start of your campaign. Each teacher should receive 1 classroom envelope and a student donation envelope for each student in their class. These student donation envelopes should be sent home with the students accompanied by the letter to parents and guardians located on page 11 of the Coordinator’s Training Handbook.

10. Student Donation Envelope✓
1.00 ✓
.78 ✓
.65 ✓
.65
<ANIMATION> Students simply put a check mark next to the organization they would like to give to and fill in the amount.
 It’s very important that each student receive this envelope because students donate approximately $200,000 every year through these envelopes! Some students even bring back envelopes multiple times.
The students will be instructed by their teachers to turn in their envelopes every day of the campaign.
Total amount in envelope should be $3.73 ✓
.65

11. Student Sticker
Given to all elementary school and early education center students
Note: each elementary school student and early education center student should receive a Sharing Brings Hope sticker to thank them for their support of the campaign. Even students who are not able to donate should receive a sticker.

12. Classroom Envelope
Mrs. Smith
Room 456
Afterwards, the teacher will tally up the amounts for each organization and fill out the classroom envelope. This envelope should be turned into the school coordinator and all funds should be converted to a student body check.
3/14
10.34
2.98
5.65
3/15 25
3/16
2.31
1.86
3/17
4.12 40
10.34
4.12
2.31
2.98
1.86
5.65 25 40

13. Petitioning Teachers, Faculty and Administrators
Teachers, Faculty and Administrators can give
Cash or check
Payroll deduction
Payroll giving card
Teachers/Faculty and Administrators have the options of giving by one time gift or by payroll deduction. Either way, they will use the payroll giving card to make their contributions. Instructions can be found on pages 16 and 17 in your Coordinator’s Training Handbook.

14. Payroll Giving Card

15. Payroll Giving Card Required Information John W. Smith 0123 $7.00 3672
Special Ed
$70 ✓ 2 ✓ 5 ✓
John W. Smith
March, 10, 2015

16. Designating Organizations✓ 2 ✓ 5 ✓
John W. Smith
March, 10, 2016
Indicate specific Agency or Charity and include the charitable agency. If not listed with campaign charitable agency, include as much information as possible. Any donations designated to charities not affiliated with those on the list must be processed through one of the campaign’s charitable agencies with *in table above.
2.00
A.C. Green Youth Foundation
1234 Cares About Youth Lane, Los Angeles, Ca 90011
Brotherhood Crusade

17. One-time Gifts and Acknowledgements
25.00
Wounded Warrior Project
4899 Belfort Road, Suite 300, Jacksonville, FL 32256
EarthShare California
Employee information is not required. Checks payable to: LAUSDCCC. As in section two, Indicate specific Agency or Charity and include the charitable agency. If not listed with campaign charitable agency, include as much information as possible. Any donations designated to charities not affiliated with those on the list must be processed through one of the campaign’s charitable agency's with *in table above.
FOR ALL GIFTS: if you would like to receive an acknowledgement from the organization, please complete section four. For acknowledgement, mailing address must be included and phone number for accounting purposes only.
John W. Smith
654 Helms Ave Apt 43
Los Angeles, CA
90043
Special Ed

18. Resources for You Sharing Brings Hope website
sharingbringshope.org
“Calendar” tab
“Charitable Agencies” tab
“Forms” tab
“Speaker Request” link
“Materials Request” link
Coordinator’s Training Handbook
Sharing Brings Hope East District Liaison: Tania Katbi
Sharing Brings Hope “Hotline”
Art and Essay Contest
We recognize that this can appear to be a daunting task so we put together some resources for you. On the Sharing Brings Hope Website you will find most of what you need. The charitable agencies tab is a great way to find a list of charities that are affiliated with the one you see on our materials. There is also a letter in Spanish and English that can be sent to parents in Word doc format for your use.
If you prefer to fax in a materials request or a speaker request please see pages 8 and 10 in your Coordinator’s Handbook.
The Art and Essay Contest is a tool that can be used to publicize the campaign and make it fun for students

19. How to Make the Ask
It starts with you! Be the first to make a gift and then ask others to join you!
For your students – ensure all of them have coin envelopes.
For teachers/faculty/administrators ask everyone, one by one, to give so that everyone has an opportunity to bring hope to LAUSD families. NOTE: Most people don’t give because they are not asked.
Don’t just put a payroll card in their mailbox – MAKE IT PERSONAL.
Share a reason why you give.
Follow up with colleagues.
Ask the charity liaisons to speak at a staff meeting on your behalf.

20. Speaker Request Form Schedule via link on sharingbringshope.org
Invite participating charities to speak
Educate donors on the benefits of giving
When requesting organizations, please select a minimum of four charities from the list provided.

21. Innovative Fund Raising Strategies
Bake sales
Lunch with the Principal/Teacher
Have a Thermometer and Watch it grow!
Have a basket/piggy bank in office for people to deposit change to the campaign
Any others?

22. Closing Your Campaign
After all contributions have been received
Student body and fundraising funds converted to student body check
Coordinator’s Report Envelope completed
Coordinator’s envelope turned in to Local District Coordinator Mira Pranata by April 14, 2017
Can be sent by interoffice mail
After the student body funds and fundraising funds are converted to a student body check and all teachers/faculty/administrators cards are received the school coordinator can then fill out the Coordinator’s envelope.

23. Coordinator’s Envelope
Deadline: April 14, 2017
Hotline:

24. Coordinator’s Envelope
Deadline: April 14, 2017
Hotline:
Sandra Dee
Venice High School
0369
Local District SOUTH
Mira Pranata
Fill out the top portion of the form completely. We ask for a cell phone number in case we have any questions about your form once we receive it. The location code is very very important. It is how we track contributions that are received. (What does ESC/Division Chair Location Mean?)

25. Coordinator’s Envelope
327.56
87.64
65.83
18.43
43.28
62.52
21.34
74.21
32.56
87.34
92.12
23.14
25.00
50.00
50.00
10.00
In this scenario the student body check would be $885.97, there would be two checks from parents that came in classroom envelopes and two checks from teachers or other LAUSD employees accompanied by payroll deduction forms filled out for one-time donations. They may also be payroll deduction forms filled out for payroll deduction contributions, but those do not need to be indicated on the front of this envelope
885.97
75.00
60.00
1,020.97

26. Questions?

27. Thank you for sharing, caring and bringing HOPE!