1. Secretary and Bookkeeper Workshop
Diocese of Marquette
Secretary and Bookkeeper Workshop
Isabel M Hershey
May 9, 2017

2. Overview Flow of Information Paycor Particulars Lifeworks Lessons
Employee Self-Serve
Bookkeeper Self-Serve
Invoice Interpretation
Questions and Answers

3. Flow of Information
The Big Picture

4. Transfer of Information
Bookkeepers
Paycor
Lifeworks
Benefit Enrollment
Providers
Employees

5. Data In = Data Out
What is entered in Paycor is what is uploaded into MCC’s system
Basic Demographics
Eligibility Information
Wages
Common Errors
Social Security Numbers
Scheduled Hours
Dates of Birth
Proper Names

6. To ensure accuracy: Ask for help; you are not alone.
Your Paycor Representative
Benefits Team at Michigan Catholic Conference
Review Paycor’s training materials
Online Presentation's
Live Webinars
Live classes
Review employee data
In Paycor
In Lifeworks

7. Paycor Particulars
The importance of data accuracy

8. MCC-Paycor Particulars
Data Transfer
Changes to Existing Employees
Electronic File Uploads
Weekly
Changes are applied and picked up on next invoice
Most common changes
Hours
New Hires
Annual Salary
Paycor Fields
Monthly Wages
Custom Fields
Names
Terminations

9. Manage Employees

10. Personal and Contact Information

11. Position Information Employee Types: Regular Seasonal Temporary
Independent Contractor

12. Additional Information
Includes some fields which are also included in Custom Fields, but this section does NOT replace the need for Custom Fields.

13. Custom Fields – Required
Annual Salary
Scheduled Hours
Only enter if employee is Full-Time
20 or more = Full-Time = Benefits Eligible
Marital Status
Workers Comp Code
Unit #
Job Title
Employee Type
Use dropdown menu to select best title
R=Religious
Status Change Date
O=Order
L=Lay
D=Diocesan Clergy
S=Seminarian

14. Employee Self-Serve (ESS)
An individual’s access to his or her benefits

15. ESS: What? Enroll online Review elected benefits
Review beneficiary(ies)
Pension Estimates

16. ESS: Initial Set-Up
Start Here

17. Login Registration Last 4 of SSN, Last Name, and Date of Birth
Create Password
Back to Login Screen
Enter Username ( ) and Password

18. ESS: Home Page

19. ESS: Your Benefits

20. ESS: Your Profile

21. ESS: Your Retirement

22. ESS: Pension Estimates
Run Estimates
Estimates Conveniently Saved

23. Bookkeepers’ Self-Serve (BSS)
A bookkeeper’s access to MCC’s system

24. Assigned Temporary Password
Login Screen
Assigned Username
Assigned Temporary Password

25. Home Screen

26. Employee Search

27. Basic and Dependent Information

28. Contact Information

29. Employee Communications

30. Employment
Verify Employment Information
Verify Salary Information

31. Benefits

32. Billing Screen Review monthly invoices View details for:
View current and past invoices
View applied payments
View details for:
Prior balance
Invoiced amounts
Allocated payments
Amount due for each invoice
Download invoices from this screen

33. Find an Entity

34. Invoice Home

35. Invoicing

36. Payments

37. Contacts and Resources Screen
Contains contact information for the MCC Benefits Team

38. Forms and Reports Screen

39. HR Unit Audit Report

40. Medical Dependent Coverage Report

41. Unit Property and Vehicle Listing

42. Benefit Confirmation Statement

43. Invoice Interpretation
Understanding your invoices

44. Scheduled Invoice
Total Balance Due = Wage Based Balance + HW Balance + Risk Balance
The Scheduled Invoice is the unit’s overall invoice. It incorporates all premiums payable per program or plan, including Risk, Health & Welfare, and Wage based benefits.
The body of the invoice lists:
Each particular premium due, such as Clergy Supplemental Health, Dental, Medical, etc.
The unit’s previous balance per plan
The most recent payment applied
Any applicable adjustments
Followed by the current billing period’s premium charge and the amounts due, again per plan.
The Total Balance Due reflects the sum of the Balance Due column.
Occasionally, MCC receives unapplied payments.
If this is the case, that information will appear in the “Payments received but not applied” area. To ensure this does not happen, you’ll want to make sure to forward the remittance voucher/vouchers attached to the invoice when paying.

45. Remittance Consolidated Remittance Partial Remittance
Use when paying in full
Partial Remittance
Use when not paying in full
When paying the balance in full use the Consolidated Remittance.
Individual coupons are used only when you pay a portion of the amount due, and want to apply it ‘per program’.
If you see a balance in the “Payments received but not applied” line, just call MCC’s Finance Department to do so.

46. Health and Welfare Details Report (HW)
Dental, Medical, Clergy Auto and Supplemental Health Details
The HW, or Health and Welfare, Details Report is the itemization of all medical, dental, clergy supplemental health and auto insurance premiums for the coming month. The report lists each participant individually, itemizes the benefits he or she is enrolled in, then provides a corresponding Employee Total.
At the end of this report, the number of participants is listed as well as the Total Premium charged.

47. Wage Based Details Report
Lay Retirement and Unemployment Details
The Wage Based Details Report is an itemization of the Lay Retirement and Unemployment premiums. Again, each participant is listed individually, followed by the wages used to calculate his or her unemployment premium, and the respective premium charged.
These charges, remember, run two months behind as they are based on the wages submitted for each employee.
At the end of this report is a concise summary which includes the number of participants listed and the Total Premium without Clergy.

48. Adjustments

49. Questions, Answers and Review
Flow of Information
Paycor Particulars
Lifeworks Lessons
Employee Self-Serve
Bookkeeper Self-Serve
Invoice Interpretation
Questions and Answers

50. benefits@micatholic.org Call 800.395.5565 Visit www.micatholic.org :
Contact the Benefits Team:
Benefit Information
Bookkeepers’ Toolkit
Bookkeeper Self-Serve
Employee Self-Serve
Questions
Invoice Issues
BSS Access Problems
Call