1. May STAAR Test Administrator Training
5th Grade
Math & Reading Retest
&
5th Grade Science
Screen shot the cover of the manual
Pasadena ISD

2. Requirements
You should have already completed the Test Security training at your campus
You are responsible for reading the test security supplement and your test administrator manual
May STAAR Test Administrator Training 2017

3. Test Administrator Manual & Schedule

4. May Administration Middle School INCLUDES ALL TEST VERSIONS –
Monday
May 8
Tuesday
May 9
Wednesday
May 10
Thursday
May 11
Friday
May 12
Middle School
5th Math
Retest
5th Reading
5th Science
Make-Ups
Return Make-ups before Noon
INCLUDES ALL TEST VERSIONS –
STAAR (English & Spanish)
STAAR (on-line)
May STAAR Test Administrator Training 2017

5. Grades 3-5 Test Administrator Manual
Scripts cover multiple subjects and programs- Mark the pages you need
To accommodate some differences in programs, the scripts use call-out boxes – Mark any that pertain to the administration you are giving
Wider boxes with bold print have specific instructions to be read to students
Narrow boxes with italicized print have procedural instructions for TAs
Guide to the Test Administration Directions section, which is located on pgs is a required reading
May STAAR Test Administrator Training 2017

6. Test Administrator Directions
All test administration directions must be read aloud verbatim to examinees
Test administration directions must be followed exactly
Test Administrators who do NOT read the directions to examinees verbatim risk the chance that students’ tests will not be scored. TEA must be informed, evaluate the circumstances, and make the decision regarding whether or not tests can be scored
Before the day of testing make sure you mark (flag) your Test Administrator manual with the correct call-out boxes
Make sure you have your Test Administrator Manual with you on the day of testing
May STAAR Test Administrator Training 2017

7. Test Schedule & Script Grade 5th Grade STAAR Math Retest
Monday, May 8th
STAAR Math Retest
Paper
STAAR-Script English in TA Manual pgs
Call-Out Box pgs. 55, 56
STAAR-Script Spanish in TA Manual pgs
Call-Out Box pgs. 69, 70
Online
Script in TA Manual pgs
Call-Out Box pg. 77
Mark the pages you need
May STAAR Test Administrator Training 2017

8. Test Schedule & Script Grade 5th Grade STAAR Reading Retest
Tuesday, May 9th
STAAR Reading Retest
Paper
STAAR-Script English in TA Manual pgs
STAAR-Script Spanish in TA Manual pgs
Online
Script in TA Manual pgs
Mark the pages you need
May STAAR Test Administrator Training 2017

9. Test Schedule & Script Grade 5th Grade STAAR Science
Wednesday, May 10th
STAAR Science
Paper
STAAR-Script English in TA Manual pgs
STAAR-Script Spanish in TA Manual pgs
Online
Script in TA Manual pgs
Mark the pages you need
May STAAR Test Administrator Training 2017

10. Quick Reference Guide
STAAR directions can be confusing because one manual is used for so many tests
Quick Reference Guides were developed to assist you with testing
Quick Reference Guides are NOT Intended to replace the Test Administrator Manual
Quick Reference Guides are available on the Assessment website at Middle School Training Material (Student Assessment>Document Portal>Middle School STAAR Training Material> Quick Reference Guide)
May STAAR Test Administrator Training 2017

11. Test Security

12. 2017 Test Security Supplement It’s the Law!
May STAAR Test Administrator Training 2017

13. 2017 Test Security Supplement It’s the Law!
May STAAR Test Administrator Training 2017

14. Test Security and Confidentiality
Test Security and Confidentiality pgs
Every Test Administrator must undergo Test Security training prior to test administration
Administer tests according to the manual- no deviating
No person may view, reveal, or discuss the contents of a test booklet or online assessment
Only students may respond to test questions, perform calculations, use strategies, and create rough drafts to written responses
Test Administrators conducting an oral administration or who are transcribing student responses must be aware that they are viewing secure content, and are required to sign a separate section of the Test Administrator’s oath
May STAAR Test Administrator Training 2017

15. Test Security & Confidentiality
Key Reminders of
Test Security & Confidentiality
Students must remain seated during testing
Students are not allowed to talk to one another once test materials are distributed
Students are not allowed to work on a previous section of the test or a section that has not yet been administered
It is permissible to encourage students to stay on task
May STAAR Test Administrator Training 2017

16. Test Security & Confidentiality
Key Reminders of
Test Security & Confidentiality
Answering Students’ Questions pgs. 34
TA may answer questions about test directions or procedures
TA are never allowed to answer any questions related to the content of the test itself
If a student asks a question that you are not permitted to answer, you may respond, “I can’t answer that for you; just do the best you can.”
TA are NOT allowed to do the following unless specifically directed to do so by TA procedures:
Translate test questions or passages
Rephrase or add information to questions or prompt
Discuss test questions with anyone before, during, or after testing
Score test questions or discuss with students how they performed
May STAAR Test Administrator Training 2017

17. Students Cheating
Test Administrators should immediately stop the student(s) that is suspected of cheating. (note the stop time on the seating chart)
Contact the Campus Testing Coordinator to let him/her know cheating is suspected. You can NOT review student answer documents/test books without authorization from TEA
May STAAR Test Administrator Training 2017

18. Test Administrator Responsibilities

19. Key Reminders of Test Administrator Responsibilities
Do not provide any unauthorized assistance to students during testing
Do not view the test content, discuss the test, or score a student test before, during or after testing
Report testing irregularities and security violations immediately to your Campus Testing Coordinator
Prepare statements for submission to TEA if you are involved in a testing irregularity or test security violation
READ the Test Administrator (TA) Manuals
Administer the tests in strict compliance with the directions in the TA Manuals
Observe all rules regarding test security and confidential integrity of the state testing system
Supervise and actively monitor testing
May STAAR Test Administrator Training 2017

20. Key Reminders of Test Administrator Responsibilities
Ensure all instructional aids and materials are covered
Make sure that all desks are cleared of books and other materials that are not required or allowed for the test
Ensure each student is issued the appropriate test and has the correct, corresponding answer document
TA should personally distribute test materials to each student- do NOT allow students to pass materials to one another
Verify students have the answer document with their name on it
Make sure that each student has written his/her name on the test booklet before you collect it
May STAAR Test Administrator Training 2017

21. What is Active Monitoring?
Monitoring the time and communicating the time remaining to test to the examinees
Walking around or in clear view of students to better observe what students are doing
Are students:
Working on the correct section of the test?
Marking answers on the answer document?
Not cheating?
If a district determines that an examinee has been involved in an attempt to cheat on a state assessment - either providing or receiving assistance - the district is required to invalidate the student’s test. Additional disciplinary action may also be taken at the district level.
Not using cell phones?
Not talking or communicating with other students?
May STAAR Test Administrator Training 2017

22. What constitutes a lack of Active Monitoring?
Leaving the room without a trained substitute Test Administrator/ Monitor in the room
Working on the computer or doing
Reading a book, magazine, or newspaper
Grading papers or doing lesson planning
Reading the test over a student’s shoulder
Leaving students unattended during lunch or breaks
Checking student responses during testing
May STAAR Test Administrator Training 2017

23. Designated Support

24. Accommodations
{Describe your campus plan for collecting accommodation information, notifying TA’s about accommodations, training TA’s with accommodations, etc. Have all relevant parties verify the accommodations are correct.
You are required to notify students of their testing accommodations prior to the day of testing. Who will notify students? What is the process?
You should have a room accommodation roster for each room with any type of accommodations. The test administrator will need to sign off on the roster to ensure they are aware and understand what accommodations the students will receive. What else will be in the testing bucket? What will be on the roster?}
May STAAR Test Administrator Training 2017

25. Math Accommodation Reminders
Accommodation information is located at:
t/accommodations/staar-telpas/
Oral Administration
May Read:
Questions and Answer Choices
Required Reference materials (as applicable)
Allowable Supplemental Aids
Read the 2017 Oral/Signed Administration Guidelines
May STAAR Test Administrator Training 2017

26. Reading Accommodation Reminders
Oral Administration
May Read:
Pre-Reading
Questions and Answer Choices
Required Reference materials (as applicable)
Allowable Supplemental Aids
May NEVER Read:
Reading Selection
Accommodation information is located at:
t/accommodations/staar-telpas/
Read the 2017 Oral/Signed Administration Guidelines
May STAAR Test Administrator Training 2017

27. Science Accommodation Reminders
Accommodation information is located at:
t/accommodations/staar-telpas/
Oral Administration
May Read:
Questions and Answer Choices
Required Reference materials (as applicable)
Allowable Supplemental Aids
Read the 2017 Oral/Signed Administration Guidelines
May STAAR Test Administrator Training 2017

28. Dictionary Usage
May STAAR Test Administrator Training 2017

29. Transcribing
Contact your Campus Coordinator if an answer document or test booklet becomes unusable during a test
Transcriptions must be provided for unusable scorable materials, Braille tests, or Large Print tests
All transcriptions must be done in #2 pencil. You must transcribe the student responses EXACTLY as they are
The “Documentation of Transcriptions” form must be completed for each transcription. Write “Transcribed by “ because __________” at the top of the new, replacement scorable document, and write “VOID” on the unusable scorable document
May STAAR Test Administrator Training 2017

30. Basic Transcribing
This accommodation allows a Test Administrator to transfer student responses onto an answer document when a student with a disability is unable to accomplish this task independently
Allowed in these situations:
Student writes, circles, or points to responses for multiple-choice and/or griddable questions for Test Administrator to transfer onto the answer document
Student dictates or signs responses for multiple-choice questions and/or griddable questions, for Test Administrator to transfer onto the answer document
Student writes responses on scratch paper or another workspace or types responses on a word processor for multiple-choice questions, griddable questions and/or the writing prompts for Test Administrator to transfer onto answer document
Student uses speech-to-text software to indicate responses for multiple-choice questions, griddable questions, and/or the writing prompts (after printing text, Test Administrator transfers onto answer document)
May STAAR Test Administrator Training 2017

31. Required Reference Material
Required reference materials may be read aloud to an eligible student
This includes the dictionary during reading, as well as the state- supplied mathematics reference materials
Allowable accommodations may be read aloud to an eligible student. This includes a dictionary or supplemental aid
May STAAR Test Administrator Training 2017

32. Test Administration Procedures

33. Prepare the Testing Environment
Prepare rooms pgs. 28
Review Rosters
Sufficiently separate students
Hang a “Testing Do Not Disturb” sign on the door
All bulletin boards and instructional displays that might be a source of direct answers should be covered
Clocks (either analog or digital) in the testing room
All desks or computers used for testing must be cleared of books and other materials not required for the test.
STAAR Online:
Make every effort to prevent students from seeing one another’s monitor
Ensure that there is one pair of headphones per student for online administrations
May STAAR Test Administrator Training 2017

34. Required Test Material
Paper Administration
2 No. 2 pencils with erasers per student
One test booklet per student
One answer document per student
Room Accommodations Roster (when applicable)
Seating chart
Testing- Do Not Disturb Sign
Telecommunication Policy
Any additional TEA-authorized materials needed for administering the test (supplemental aids, allowable testing material, etc.)
Online Administration
Room Accommodations Roster (when applicable)
Seating chart
Testing-Do Not Disturb Sign
Telecommunication Policy
Student authorizations
Pencils or pens
Scratch paper
Headphones
Any additional TEA-authorized materials needed for administering the test (supplemental aids, allowable testing material, etc.)
May STAAR Test Administrator Training 2017

35. Reference Material for Math
Embedded in test booklets
Perforated so students can tear them out
If students damage the reference material notify your CTC as soon as possible
DO NOT leave reference or scratch paper in the test booklet
Return ALL reference material that is written on to your CTC
May STAAR Test Administrator Training 2017

36. Reminders for Math Test
Work Space for Mathematics
Blank space is available with the Math section to make notes and perform calculations
Calculators
NOT allowed for students taking the 3rd -7th Grade assessments unless eligibility criteria for an accommodation is met
May STAAR Test Administrator Training 2017

37. Accessibility Features &
Testing Material
Accessibility Features are available to any student who regularly benefits from their use during instruction
Students cannot be required to use these procedures/materials during testing
Signing test administration directions
Translating directions into the native language of an English language learner
Allowing a student to read test aloud to self
Reading aloud or signing personal narrative, expository, literary, or persuasive writing prompt
Making assistive tools available: scratch paper, color overlays, highlighters, colored pencils, or crayons, blank place marker, magnifying devices
Giving permission for students to use tools to minimize distractions (e.g., stress ball)
Allowing individual and small group administrations
Gently reminding students to stay on task
Using a Bilingual Dictionary (word-to-word translation) on Math, Science and/or Social Studies Test
May STAAR Test Administrator Training 2017

38. Accessibility Features & Designated Support
Testing Material Plan
How will teachers be notified if they have students using Accessibility Features?
What will be in the testing buckets?
These accommodations should be on the room accommodations roster. However, many of you include additional items such as highlighter, etc in the test bucket. Talk about what material you are going to include.
May STAAR Test Administrator Training 2017

39. Ensure Proper Testing Procedures
Page 31-34
A trained Test Administrator must be present in the testing room at all times during the administration
At least one TA per every 30 students
No cell phones are permitted
TA must actively monitor the testing room while students are working
Ensure that students are marking their responses on the correct section of the answer document
May STAAR Test Administrator Training 2017

40. Ensure Proper Testing Procedures
Answers marked in the test booklet will not be scored. (must be on answer document or in the online system)
Students must be reminded periodically to record their responses on their answer documents. “Remember that you must record your responses on the answer document” pg. 32
It is permissible to encourage students to stay on task
Only students are allowed to erase their stray marks or darken answer-choice circles. “Be sure to erase any stray marks that you might have accidentally made on your answer document” pg. 32
A student who arrives after a test session has begun may be tested if sufficient time remains in the day. Also, the student may test only if he or she has not had the opportunity to interact with other students who have been administered the same test
May STAAR Test Administrator Training 2017

41. Seating Charts
Seating charts must include the names of students testing, location of each student while testing, names of all test administrators/monitors involved in the session
Additional seating charts must be completed if students are moved to another room during testing
Seating charts must include the start and stop times for each session, including stop and restart times for students who are permitted a break that stops the time clock, and total number of breaks taken within the testing session
Must use a new seating chart each day
Schedules must be created that adhere to the time limit requirements for testing
May STAAR Test Administrator Training 2017

42. Student Data Collection
Time-to-Test
Time-to-Test in Grade 5th :
Directions appear in the TA manual on p. 12 and pgs
Test Administrators will use the Agency Use field to indicate if a student takes more than 2 hours to complete his/her test
Mark the “0” in columns if the student takes more than 2 hours
If the answer document is used for multiple-subjects, use column A if student used more than 2 hours on the Math and column B if student used more than 2 hours on the Reading
May: M-
Rdg- S-
May STAAR Test Administrator Training 2017

43. Telecommunication Devices
The use of cell phones and other personal electronic devices during testing is not permitted.
Prior to each test session Pasadena ISD’s Telecommunication Device Policy must be read aloud to the students.
Policy for Telecommunication Devices During Testing:
For all students testing, there will be a zero tolerance policy for any telecommunication devices including cell phones, PDAs, iPods, Smart Watches, etc. that are visible or heard during testing. If the Test Administrator or Monitor sees or hears any of these devices after testing begins, the device will be confiscated. The answer document could be marked unscorable, meaning the student’s test will not be scored and the student loses this opportunity to pass the required tests.
May STAAR Test Administrator Training 2017

44. Announcement of Time Left to Test
START and STOP Times
The time period will start after the test administrator has read directions and tells students to begin working on their tests
Start time for the test session must be recorded on the seating chart
Students must record all responses before the end of the time period. They will not be given additional time to record their responses on their answer documents
Once the time period has ended, test administrators will instruct any students still testing to put their pencils down and close their test booklets or exit their online tests
Stop time for the test session must be recorded on the seating chart
Announcement of Time Left to Test
Communicate (orally or in writing) the amount of time left to test in one-hour intervals and, if desired, in shorter intervals during the last hour. Students who do not complete their tests within the time limit should submit what they have completed
May STAAR Test Administrator Training 2017

45. Late-Arriving Students
Campuses will need to determine if a late-arriving student will have time to test during that school day or if the student needs to test on a make- up day
Each student must be allowed four hours in which to take the test. Students who begin testing after others have started will have a later stop time
Late-arriving students must be kept aware of the time they have left to test
May STAAR Test Administrator Training 2017

46. Breaks
Breaks included in the time limit (not allowed to stop the time clock)
water breaks
bathroom breaks
snack breaks
short physical or mental breaks
Breaks NOT included in the time limit (required to stop and restart the time clock)
lunch
emergency situations that significantly interrupt testing
consolidation and movement of students to another testing area
medical breaks
Test administrators should document stop and restart times when breaks are given
May STAAR Test Administrator Training 2017

47. Lunch Students may stop testing to take a supervised lunch
The testing time must be stopped for a lunch break and will restart when students resume taking the test
Stop and restart times must be recorded on the seating chart
Students must place their answer documents inside their test booklets so that all secure materials can be collected and placed in locked storage. If students are testing online, they must exit the test
Students must be monitored by trained testing personnel and are not allowed to discuss any test content during lunch
May STAAR Test Administrator Training 2017

48. Campus Testing Schedule
ADD your campus specific information about testing schedule (When will testing begin? How will late arrival be testing? What is the schedule for lunch?).
What is your procedure for attendance?
What is the procedure for the consolidation of students testing beyond the 4 hours?
May STAAR Test Administrator Training 2017

49. Student safety is ALWAYS the top priority!
Emergencies
Page 33
If a school emergency arises that represents an actual or potential danger to students (such as fire alarm), students should go quietly outside, following campus regulations for exiting the building
Leave testing material in the room
{discuss any campus specific plans, exit routes, etc.}
Student safety is ALWAYS the top priority!
May STAAR Test Administrator Training 2017

50. Campus Plan for the Day of Testing
{Be sure to address:
When, where, what time do they pick up testing buckets?
Review use of the material control form
Who will assist you with check out/check in?
Who will walk through all classrooms to ensure that all instructional material which could aid a student has been removed/covered? When will this occur?
What time should testing begin?
Where do they turn in their testing bucket?
How will transcribing be done for students with that accommodation?}
May STAAR Test Administrator Training 2017

51. On the Day of the Test
Before initialing the “Out” box for the appropriate day, verify that you have received the exact number of test booklets required and that the security numbers on your booklet match those recorded
You are responsible for these test booklets and answer documents until you return them to your Campus Coordinator. ALL TEST MATERIALS ASSIGNED TO YOU MUST BE RETURNED AFTER EACH TEST
May STAAR Test Administrator Training 2017

52. Answer Documents

53. 5th Grade Answer Document
2 separate answer documents
1 will contain a section for BOTH Reading and Math Retest
1 will contain a section for Science
By actively monitoring, you are verifying that students are recording responses on the correct section of the answer document.
May STAAR Test Administrator Training 2017

54. Student MUST record the Test Book # (located on the back of the test book)
The student should NOT complete any of the “bubbles” on the front of the answer document.
Test Administrator MUST record if it is an English or Spanish version and the Form # (located on the front of the test book).
The CTC will bubble appropriate accommodation for students.
Test Administrator MUST bubble “S” for all students who took the assessment. The CTC will bubble “A”,“O”,“*”, or “P”, if needed.

55. Student MUST record the Test Book # (located on the back of the test book)
The student should NOT complete any of the “bubbles” on the front of the answer document.
Test Administrator MUST record if it is an English or Spanish version and the Form # (located on the front of the test book).
The CTC will bubble appropriate accommodation for students.
Test Administrator MUST bubble “S” for all students who took the assessment. The CTC will bubble “A”,“O”, or * if needed.

56. Collecting & Returning Material

57. Collecting Test Materials
Test administrators should quickly scan answer documents only to verify that responses are marked
If a student has not done so, the TA must say, “You have not recorded your responses on the answer document. Please go back and mark your answers on it now.” pg. 34
Make sure the name of each student is written on his or her test booklet before you collect it
Verify that no answer documents have been left in the test booklets
Collect all materials, including scratch paper and return to Campus Testing Coordinator
May STAAR Test Administrator Training 2017

58. Returning Test Material to CTC
Make sure the correct score code and test taken information is marked on each answer document
Verify that the test form has been gridded on the answer document
NO DROP-OFFs ALLOWED!
For each day of testing, there MUST be an individual check-in of each Test Administrator’s materials. This one-on-one process minimizes distractions to ensure focus on test materials. Count test booklets, answer documents, etc. and both parties initial the Materials Control Form for “IN”
Every time test materials change hands, they must be signed for on a Materials Control Form
TEA recommends that both the CTC and TA initial each time the materials are checked “OUT” or “IN”. To support this recommendation, the District requires both to initial for each transaction
May STAAR Test Administrator Training 2017

59. Returning Test Material to CTC
ADD your campus specific information about checking in and out testing materials here (timelines and locations).
May STAAR Test Administrator Training 2017

60. Make-Up Testing Plan Insert your campus plan for make-up testing.
Paper Makeup Tests must be completed on or before Thursday, May 11th
Makeup Tests given on Friday, May 12th will be offered ONLINE ONLY
Only give a makeup if you can ensure the confidentiality of the test
Insert your campus plan for make-up testing.
When, Where, Who????}
May STAAR Test Administrator Training 2017

61. Other Administrations-CTC
{Meet with TA’s that have special circumstance groups (STAAR Online, individual, small group, oral, any other accommodations)
Discuss how material will be distributed
Specifics about the accommodations
What will be in the testing bucket, etc}
May STAAR Test Administrator Training 2017

62. If you have any questions during testing…
STOP
CALL
LOCK
May STAAR Test Administrator Training 2017

63. Please contact {your campus coordinator} with any questions