1. How to get more out of your time
Jennifer Shipside
t-three consulting

2. What I want you to go away with
You’re able to take more control of your time
You have some ideas on how to achieve more with your time
You can use these ideas both at work and at home
Even pass them on to your Chief…

3. Time
Complete the sentence: “For me, the thing about time is…..”

4. After a typical day at the office….

5. Effective people
Focus their attention and time on the 20% of things that make 80% of the difference (Pareto’s Law)

6. So where’s my 20%?
It all hinges around what’s urgent and what’s important
How do we know something's “urgent”?

7. Something that’s urgent…
…has tight timescales
…pushes other priorities aside
…there’s not enough time to do it as well as you’d like

8. Important
So how do we know what’s important?

9. Something that’s important…
…helps me achieve my goals

10. Sorting urgent and important

11. Some examples of the boxes – Box 1
BOX Urgent and Important
Crises, disasters
Shouts
Media enquiries
Urgent family matters
Customer complaints

12. Some examples of the boxes – Box 2
BOX 1 Urgent and Important
Crises, disasters
Shouts
Media enquiries
Urgent family matters
Customer complaints
BOX 2 Important but not urgent
Planning
Reviewing & learning
Training & development
Family relationships
Sleep, exercise & breaks
Building relationships & networks
Teambuilding
Appraisals

13. Some examples of the boxes – Box 3
BOX 1 Urgent and Important
Crises, disasters
Shouts
Media enquiries
Urgent family matters
Customer complaints
BOX 2 Important but not urgent
Planning
Reviewing & learning
Training & development
Family relationships
Sleep, exercise & breaks
Building relationships & networks
Teambuilding
Appraisals
BOX 3 Urgent but not important
Someone else’s box 1
Many interruptions
Most s
Could you just….
Things people have sat on
Many last-minute requests

14. Some examples of the boxes – Box 4
BOX 1 Urgent and Important
Crises, disasters
Shouts
Media enquiries
Urgent family matters
Customer complaints
BOX 2 Important but not urgent
Planning
Reviewing & learning
Training & development
Family relationships
Sleep, exercise & breaks
Building relationships & networks
Teambuilding
Appraisals
BOX 3 Urgent but not important
BOX 4 Neither
Someone else’s box 1
Many interruptions
Most s
Could you just….
Gossip
Complaining and bitching
Tarting up already acceptable slides
Things people have sat on
Many last-minute requests
Distractions
Interesting things that don’t achieve goals

15. My 20% BOX 1 Urgent and Important Crises, disasters Shouts
Media enquiries
Urgent family matters
Customer complaints
Planning
Reviewing & learning
Training & development
Family relationships
BOX 2 Important but not urgent
Sleep, exercise & breaks
Building relationships & networks
Teambuilding
Appraisals
Someone else’s box 1
Many interruptions
Most s
Could you just….
BOX 3 Urgent but not important
Things people have sat on
Many last-minute requests
Gossip
Complaining and bitching
Tarting up already acceptable slides
BOX 4 Neither
Distractions
Interesting things that don’t achieve goals

16. It isn’t time management at all….
Time management is really about
Managing ourselves, and
Managing relationships

17. Stephen Covey “Ordinary people prioritise their schedule (to-do list)”
“Effective people schedule their priorities”

18. Focusing on your 20%
How could you avoid spending time in Box 3?

19. Box 3: avoiding the big Thief of Time
You could
Delegate it to someone else
Say “No”, or “Not yet”
Renegotiate the deadline
Ask “What can I drop/do later?”
Ask “What do you want to achieve?” and find an easier way
Do it, but educate them on how long it normally takes (a yellow card for later)

20. Key questions to ask
Does it have to be done…
At all?
By me?
Now?

21. Applying this
So what will you do to apply this, to achieve more with your time?