1. Creating Your Professional Portfolio
May 19, 2017
THOMPSON RIVERS UNIVERSITY | MAY 2017

2. Overview: Purpose of the Professional Portfolio
Procedures for Tenure & Promotion
Standards Documents
Collective Agreement
Components of the Portfolio
Discussions: How to evidence teaching, scholarship, and service
E-portfolio Options
Questions
Individual Support
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THOMPSON RIVERS UNIVERSITY | MAY 2017

3. Goals: At the end of this session you will…
Be familiar with the P & T process at TRU including the standards for your discipline
Know the components of the professional portfolio
Have ideas for how to evidence teaching, service, and scholarship
THOMPSON RIVERS UNIVERSITY | MAY 2017

4. PURPOSE OF A PROFESSIONAL PORTFOLIO
APPYLING FOR A JOB
APPLYING FOR TENURE AND/OR PROMOTION
EVIDENCE OF CAREER PROGRESSION
Reflection and evolution of personal and professional career
Evidence of growth
THOMPSON RIVERS UNIVERSITY | MAY 2017

5. Important Dates for Tenure & Promotion:
Member notifies Dept. Chair of intent (Aug. 1)
Dean notifies eligible members
Dept. Chair provides FSTPC Chair with list of applicants
Application for promotion in rank is initiated by the individual Faculty Member in accordance with Article 6.4.
It is the responsibility of the Faculty Member to initiate the tenure application process according to Article 6.4.
The Division, Faculty or School Tenure and Promotion Committee (DFSTPC) and,
(b) the Senate Tenure and Promotion Committee (STPC).
Member submits application to Chair of FSTPC (Sept. 1)
THOMPSON RIVERS UNIVERSITY | MAY 2017

6. Standards Documents:
THOMPSON RIVERS UNIVERSITY | JANUARY 2015

7. Collective Agreement:
Article 6
THOMPSON RIVERS UNIVERSITY | JANUARY 2015

8. Checklist: Letter of application Up-to-date CV (APA Format)
Teaching/Professional Role Dossier
Service Dossier
Scholarly/Research/Creative Dossier
APARs
Other Documentation
List of Potential Referees
Sectiletteron Name
THOMPSON RIVERS UNIVERSITY | MAY 2017

9. What goes in the… Teaching/Professional Role Dossier? Service Dossier?
Scholarly/Research/Creative Dossier?
THOMPSON RIVERS UNIVERSITY | MAY 2017

10. PROFESSIONAL PORTFOLIO
Teaching/ Professional Role
Service
Scholarship/
Research
THOMPSON RIVERS UNIVERSITY | MAY 2017

11. Teaching/Professional Role:
Collective Agreement: Article 6 – Appendix 1
“MUST” list
• Course work (course outlines, enrolment data)
Philosophy of Teaching Statement
“MAY” list
• Course coordination
• Course revisions
• New course development and design
• Preparation of laboratory and course material
• Supervision of advanced and graduate students, honours and graduate theses, practical internships, field work, and co-op programs
• Classroom teaching
• Laboratory and studio teaching
• Continuing and Distance Education teaching
• Teaching innovations
• Development of teaching aids
• Academic counselling
• Guest lecturing
• Participation in peer seminars and colloquia
THOMPSON RIVERS UNIVERSITY | MAY 2017

12. Service: To the life of the University community
* participation on committees
* leadership in departmental administration
* contributions to the intellectual & cultural life of the campus
To your discipline and/or professions
* participation in local, provincial, national & international organizations & programs
* consulting related to your discipline
To the community-at-large
* participation in cultural, community, & service organizations
THOMPSON RIVERS UNIVERSITY | MAY 2017

13. Is research part of my workload?
Scholarship/Research:
Is research part of my workload?
Yes
Have you met the requirements for your rank?
Can you demonstrate the potential to achieve the next rank?
No, but I’m thinking of a promotion
How about the scholarship of teaching?
THOMPSON RIVERS UNIVERSITY | MAY 2017

14. E-portfolio Options: Joe Dobson will speak to this
THOMPSON RIVERS UNIVERSITY | JANUARY 2015

15. Sample Portfolio Submitted for Promotion
Christine can assist and show her own on request via .
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THOMPSON RIVERS UNIVERSITY | MAY 2017

16. TENURE AND PROMOTION INFORMATION SESSION July 7, 2016
Helpful document available on line

17. List of External Reviewers
Name
Position
Areas of Interest
Institution
Address
& Phone number
Relationship to Christine Petersen
Fidji Gendron
Associate Professor
Plant Ecology, Traditional Plant Uses
University of Regina
First Nations University of Canada (Regina campus)
1 First Nations Way
Regina, Saskatchewan
S4S 7K2
ext. 3335
No personal or professional connections other than a shared interest in intro biology, plant ecology and traditional First Nation uses of plants (related to Plants & People Bio 3430 course).
Robert Latta
Department of Biology
Ecology, Evolution and Genetics of Plants, Botany
Dalhousie University
1355 Oxford St., P.O. Box 15000
Halifax, NS, B3H 4R2
No personal or professional connections other than a shared interest in ecology and plants.
In consultation with the Chair of his/her Department, the Faculty Member shall submit a list of at least six (6) external reviewers (Article 6.4.2), along with contact information (address, phone number and ), to the chair of the DFSTPC. External reviewers must be suitably qualified, at arm’s length from the applicant, capable of making an assessment and external to the University. Where appropriate, external reviewers should also have international stature.

18. How To Organize & Submit Your Portfolio
Create electronic folders exactly as follows:
A_Application Letter
B_Curriculum Vitae
C_Annual Professional Activity Reports
D_Teaching or Professional Dossier
E_Service Dossier
F_Scholarly/Research/Creative Dossier
G_Other Documentation
All documents should be pdf
Scan in smaller items into one document then pdf
Summarize to make easier to understand and read
APARs at least past 3 years
Save portfolio to a portable storage device or hard drive
Submit portfolio electronically to FSTPC Chair

19. CURRICULUM VITAE Headings
Education
Professional Certificates
Professional Affiliations
Awards & Distinctions
Additional Credentials (first Aid, Class 4 Drivers license)
Research Experience (MSc abstract and link)
Teaching Experience
PROFESSIONAL DEVELOPMENT:
Participant/Attendee (Courses & talks)
Publications, Peer-reviewed
Conference Presentations (Oral & poster)
Technical Publications, non-peer-reviewed
Invited Speaker
SERVICE:
Service to Department (Hiring Committees, work-study supervisor)
Service to Division (R & R Committees, Science fair, Faculty Council)
Service to institution
Service to Discipline (Conference chair, Poster Judge)
Service to Community (School groups, volunteering)
CLINICAL AND INDUSTRIAL EXPERIENCE
Reverse Chronological Order – I used SFU style.
Karen – I know you will speak to this (I have it hear in case some one asks specifics)

20. Summary of Promotion criteria for Bipartite Faculty (Science)
Evaluation in the Science Bipartite stream is based upon:
1. Academic Qualifications
2. Teaching
3. Service
For Science Bipartite faculty the minimum weightings for teaching, and service, are:
Teaching: minimum of 70%
Service: minimum of 10%
Scholarship minimum of 0%*
*optional (peer reviewed materials, student mentoring)
In the Faculty of Science, there are two key elements of scholarship: 1) it must have impact on a faculty member’s field of study through the production of peer-reviewed materials and 2) it must include the mentoring of students.
Indicate to the committee in the Application letter the weightings i.e. 70% teaching and 30% service.
(EXTRA in case asked)

21. Summary of Promotion criteria for Bipartite Faculty (Science)
For Promotion to Senior lecturer/ Principal lecturer - teaching is at the national or international level.
Senior Lecturer
Teaching
Must demonstrate sustained and increasing effectiveness in teaching and must show impact of teaching practices (as evidenced by the criteria in Table 1) A faculty members reputation for teaching will normally be at a provincial level.
Service
Faculty member participates in university-wide committees, helps organize events that contribute to the intellectual/cultural life at TRU, and participates in professional organizations outside the university community.
Academic Standards for Promotion and Tenure in the Faculty of Science
(Extra in case asked)

22. Pedagogical Knowledge (Scholarly teaching) Examples
Understands and is able to implement different teaching techniques, according to learning styles of students within courses.
Presents at national conferences on teaching techniques
Teaching practice based on evidence-based education
Provides mentoring for instructors within university and national arenas.
Engages in own learning regarding pedagogy at national workshops
Facilitates workshops/conferences
Provides critical analysis of teaching
(Extra in case asked)

23. Questions???
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THOMPSON RIVERS UNIVERSITY | MAY 2017

24. Did you know? YOU CAN CHANGE OUT THE BACKGROUND PHOTO.
Right click on the photo and choose
Change Picture.
Bullet point
Body text goes here and here and also here. You could also keep putting it here.
THOMPSON RIVERS UNIVERSITY | JANUARY 2015

25. Did you know? YOU CAN CHANGE OUT THE BACKGROUND PHOTO.
Right click on the photo and choose
Change Picture.
Bullet point
Body text goes here and here and also here. You could also keep putting it here.
THOMPSON RIVERS UNIVERSITY | JANUARY 2015

26. Header:
SUBHEAD TEXT
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THOMPSON RIVERS UNIVERSITY | JANUARY 2015

27. Header:
SUBHEAD TEXT
At aut quis ilitatus, quis asperro inistin ullecus magnis quam unt volestenima dollupi tatur, cullatestis re lab is seque mi, comnis abo. Lori nullit quo modipsam cus adit ea deliatem esequiam que.
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THOMPSON RIVERS UNIVERSITY | JANUARY 2015