1. Final Preparation for ELPA21 Assessment
February 6, 2017

2. Agenda Key Dates & Pre-Testing Activity
Testing Window Activity & Issues
Testing Wrap-Up
Support

3. Key Dates Milestone Date Paper/Pencil Material Arrives in Districts
2/6/2017
Student Logins Available in Admin Site
2/10/2017
Additional Material Ordering Window
2/6/2017 – 3/24/2017
Testing Window
2/14/2017 – 3/24/2017
Material Return Window
2/21/2017 – 3/29/2017

4. Activities PRIOR to Test Administration
Register New Students (WVEIS)
Order additional materials
Upload secure browser
Interactive Demo
Train your test administrator
Communicate with ELL students parents/schools
Schedule Testing
Secure Testing Environment
Print and distribute all student credentials (labels)
Ensure that students are assigned to the correct online testing groups
Updates (Known Issues)

5. New Students Registration Material Ordering
Nextera Website
Register new students (WVEIS)
Material ordering
Writing books for K & 1 students will be sent automatically as determined by the pre-ID information.
20% overage
Materials for new students

6. Adding New Student
Enter changes through WVEIS

7. Secure Browser Microsoft Windows Apple Mac Apple iPad
Google Chromebook
*Last year’s secure browser
*ELPA21 Preventing and Solving Technical Issues Training Module – 8 minutes (
Work station readiness manual ( programs/documents/WVELPASpring2017WorkstationReadinessManual_ _Optimized.pdf)

8. Secure Browser Sample Test Login
Once the secure browser is available on the student devices, log in to the Sample Test to ensure the download was successful and the test is available and functioning on the device.
1. Launch Questar Secure Browser
2. Enter User ID: practice, Password: practice
3. Navigate through the sample test to ensure
* Test loads at an acceptable speed
* Items render correctly and can be answered (items/answers don’t bleed off the screen, etc.)
* Available tools work appropriately
* The test can be submitted upon completion via the Review screen

9. Interactive Demo Use Chrome to run this Interactive Demo
Strongly recommend all ELs to do this Interactive Demo (Acclimate to testing platform)
Make sure the headsets work correctly

10. Train Test Administrators
Test Coordinator’s Manual
Directions for Administration
Translations (Limited Functionality)
Accessibility and Accommodations Manual
Training Modules (5 modules)
Interactive Demo Lesson Plans
Test security protocol training

11. Communication Tools Students’ excuse letter Parents letter English
Parents letter English
Parents letter Spanish
ELPA21's informational brochure for families English
ELPA21's informational brochure for families Spanish
Principal letter from Superintendent

12. Schedule a Test Grade Band Each Domain Total Time K & 1 20-30 minutes
2 hours
2-3
20-60 minutes
2-3.5 hours
4-5
2-4 hours
6-12
20-90 minutes
hours
*K & 1 students’ assessment will be online; however, a portion of their writing will be paper-based. They will need to complete the online and the paper-based portions of their writing domain.
*You can test different grade band together if necessary – but the directions for the different grade bands are a little different.
*These times are approximate and do not include time for testing directions and breaks.

13. Testing Environment

14. Testing Environment Make sure all machines have secure browser
Secure quiet testing environment for EL students (no school announcement during the testing)

15. Print all student credentials/ Ensure that students are assigned to the correct online testing groups
Print and distribute all student credentials (labels) to Test Administrator
Ensure that students are assigned to the correct online testing groups and that everyone has been assigned usernames and passwords prior to testing
Date: 2/10/17

17. Helpful Hints for Students
Default setting limits students to 2 recordings and 2 listening opportunities
Scrolling to view all content
Different task types
Stimuli separated from question
Different number of questions

18. Activities DURING Test Administration
WV326
Testing environment
Reason Not Tested
Break more than 20 minutes
Testing directions (Translation)
Testing Irregularity Form

19. WVS-326 Form
WVS 326 form will be arriving to your county test coordinator
The form will be already bubbled in (1/25/2017)
ELPA21 / WVGSA (accommodations/designated supports)

20. Reason Not Tested CODE Description 01 No longer enrolled 02
Emergency medical waiver 03
Student misclassifi ed/no longer LEP/ELL* 04
Parent/Guardian refusal NOTE: THIS CODE IS NOT USED FOR ELPA21 05
Absent for entire/partial testing window
*You have to assign reason not tested for each domain

21. Break more than 20 minutes
Students must sign back in using their user IDs/passwords and submit the test once they are finished. The Pause button will display when the student hovers over Sign Out. If students pause the test for a break, the break must be less than 20 minutes. Any test that is paused longer than 20 minutes will require a Proctor Password to log back into the test. Contact your District Title III Director to obtain the Proctor Password.

22. Activities AFTER Test Administration
Ensure all EL students have submitted their tests
Securely destroy all student credentials (labels) when ELPA21 testing is complete
Complete WVS-326 forms
Return the testing materials (3/29/2017)

23. Return Testing Materials
Collect and inventory materials from each school
Apply provided labels to boxes
Ship to Questar by 3/29/2017

24. Support Customer Support By e-mail: wv.elpa.help@questarai.com
By phone: (toll-free)
By chat: via Nextera Administration Help
Support hours around the test window:
Monday-Friday 8 a.m. to 6 p.m. Eastern Time
Contact WVDE when you have any questions/concerns or