1. First 5 Project Session

2. Agenda Introductions 2016-2017 Program Year wrap-up
Updates for

3. Introductions Your Name Where you work How many members hosting?
One thing you are optimistic about for 2017/2018
One thing you still have questions about or want to understand better.

4. 16/17 review

5. Recruitment/Retention
California Volunteers sets a standard of
90% Recruitment and 90% Retention.
Recruitment Rate is the number of members officially enrolled in the program vs. the number of slots granted by the Corporation for National and Community Service
Retention Rate is the number of members who successfully complete their term of service vs. the number of members officially enrolled in the program.

6. Recruitment/Retention

7. School Readiness School Readiness is the primary performance measure.
A key output is the number of children who have not met or who are not meeting milestones
These children are categorized as high need children.

8. School Readiness

9. School Readiness
A key outcome is the number of children who had not initially met milestones on the initial assessment but have improved by the time a second or third assessment is conducted.

10. School Readiness

11. School Readiness
School Readiness is also measured as a national performance measure. Readiness for school is measured in three key areas:
Social Emotional Development
Literacy
Numeracy

12. School Readiness

13. Family Literacy
Family Literacy Data shows how many families demonstrated improved literacy behaviors at home. (i.e. More time reading at home, more trips to the library etc.)

14. Family literacy

15. Volunteer Recruitment
Volunteer Recruitment is a requirement for all National Service programs.
Volunteers are categorized as:
One-time
On-going

16. Volunteer Recruitment

17. Volunteer Recruitment
Family Literacy Data shows how many families demonstrated improved literacy behaviors at home. (i.e. More time reading at home, more trips to the library etc.)

18. Member development
Member Development is another required performance measure and is measured by the number of hours spent in training, supervision, etc.

19. Member development

20. Together we will
accomplish

21. Targets
Over 175,000 Hours of Service…
107 Members

22. Targets
2,000 Children Served
1,000 children will gain Social Emotional Development Skills…
1,000 Children will gain Literacy Skills…
800 Children will gain Math Skills…

23. Targets
800 Parents Served
480 Parents will complete 5 hours of Family Literacy Training
336 will demonstrate improved family literacy behaviors

24. Targets
660 Community Volunteers Recruited…
2,200 Community Volunteer Hours…

25. Targets
26,081 Member Development Hours

26. program calendar

27. Program calendar
Program Calendar contains many dates that are important to know for successful programming.

28. Program calendar Timesheet Due Dates
Members submit timesheets twice per month. Pay periods are 1st through the 15th of the month and 16th through the end of the month. In order for the members to receive Direct Deposit or have on time delivery of their hard copy check. Both due dates must be met.
The Member Timesheet due date is when they need to submit their timesheet to you/the supervisor
The Timesheets approved date is when you will need to approve and rout the timesheets

29. Program calendar TTA Calls
The intention of the TTA Calls is to share program updates, special events, coordinate efforts and share best practices. It is required that one person from your organization attend.
Hosted on ReadyTalk
September 21st – 1:00 – 2:00 p.m.
January 25th - 1:00 – 2:00 p.m.
March 22nd - 1:00 – 2:00 p.m.
May 24th - 1:00 – 2:00 p.m.

30. Program calendar Performance Evaluation Due Dates
Members must receive three performance evaluations throughout the course of their term
Initial evaluation due within 45 days of commencement of term
Mid-Term dates are on the calendar, delivery to PCA CA within 10 days of the listed due date
End-Term must be completed within the last 30 days of service, delivery to PCA CA within 10 days of completion

31. Program calendar Success Story Due Dates
Members must complete 2 Success Stories per year – One mid-year and one toward the end of service. Dates TBD based on CV Program Calendar

32. Program calendar Service Activity Form Due Dates
The service activity form due dates are listed as the 10th of each month
SAF’s can be done individually by the members or in an aggregated report for the county.

33. Program calendar Member of the Month Nominations
First 5 Service Corps will have a member of the Month each month!
Supervisor must nominate the member and review process is conducted by PCA CA staff
blast, CAP Center Facebook post, featured on CAP AmeriCorps website and award to member

34. program updates

35. Program Updates Changes in Staff/Personnel at the CAP Center
New Project Manager
Support from Regina Telles and Jennifer Santos

36. Program Updates Online Trainings and LMS. Orientation MCART

37. Program updates Update on Evaluation Colusa FAC’s
Santa Cruz Reading Corps
Family Literacy Inclusion

38. Program updates Grant Writing in the fall of 2017
Final Draft due in October November
Tomorrow’s sessions will workshop the RFA as we understand it.

39. Enrollment updates
Member must have signed Criminal History & Certification Form prior to be fingerprinted.
Member must submit application and 2 reference letters before being enrolled.
Online application required by CNCS, unless a compelling reason to utilize the paper one.

40. New Application

41. Enrollment Notification Form

42. Criminal History & Certification

43. 2017-2018 Enrollment Procedure
Applicant completes application and 2 reference letters
Applicant interviewed and selected
Applicant will sign off on Criminal History & Certification Form
Site Supervisor & Applicant will complete Enrollment Notification Form
Applicant can go to fingerprinting (cannot go before signing ENF and CH&CF)
Site Supervisor will gather all documents needed for pre- enrollment (Eligibility doc, State issued Photo ID, ENF, CH&CF)
Enrollment Procedure

44. 2017-2018 Enrollment Procedure continued
Site Supervisor will to CAPC all pre-enrollment documents
When cleared, CAPC will notify site supervisor of applicant clearance, and sign the member up for Orientation
Member contract will be sent to Applicant and Site Supervisor for review. Site supervisor must initial first page of contract.
Applicant will attend Orientation on first day of term (start of pay period). Applicant will bring application & reference letters, reviewed member contract w/ supervisor’s initials.
Member will report to service site after attending PSO
Enrollment Procedure continued

45. Supervisor manual quiz

46. THANK YOU!
Ian Hadley
(916)

47. First 5 Project Session
Administered by CaliforniaVolunteers and sponsored by the Corporation for National and Community Service.

48. Grant Writing Workshop
Grant Application Due in Oct/Nov
Continued focus on School Readiness/Family Literacy
Continued partnership with First 5 Association

49. Rational/Approach NEED
Present a well-documented community problem or need and the target population that the proposed program will address. The community need is prevalent and severe in communities where members will serve and the need has been well documented with relevant and recent data

50. Rational/Approach INTERVENTION
Present the specifics of the proposed intervention and activities of AmeriCorps members

51. School Readiness Child Development
Members will provide school readiness services through one-on-one and small group skill-building activities to children over the course of their term.
Members will spend 5 days per week, 6 hours per day preparing for, and engaging children in, direct developmental skill-building activities which will focus on literacy, math concepts, and/or social competence.

52. School Readiness Family Engagement
Members will work with the child’s parent/guardian to ensure that developmental skill-building is promoted and emphasized in the home as well as the classroom.

53. Rational/Approach THEORY OF CHANGE/LOGIC MODEL
Present a program theory of change and logic model for how an intervention can address or solve the stated problem. A theory of change articulates a problem, a proposed intervention, and the change (outcomes that is expected to result from delivering the intervention. Underlying the theory is a set of assumptions, supported by evidence, about why the intervention is likely to lead to the outcomes.

54. Rational/Approach EVIDENCE BASE
Present evidence that the proposed intervention will lead to the outcomes identified in the logic model.

55. Performance accountability
Who are our customers?
Identify 2 customer groups
How could we measure if our customers are better off?
Identify one measure in the lower right quadrant
How could we measure if we are delivering service well?
Identify 1 measure in the upper right quadrant
How are we doing on the most important measures?
Are things getting better or worse?
Who are the partners with a role to play in doing better?
Identify 2 partners
What works to do better?
2 ideas. One no cost and one low cost
What do we propose to do?
What will it take to implement these ideas?

56. Rational/Approach MEMBER TRAINING
The applicant has a high quality training plan that will orient AmeriCorps members to national service, the community they serve, and their placement sites, and will provide members the skills and knowledge they need to deliver effective service. 

57. Rational/Approach MEMBER SUPERVISION
AmeriCorps members will receive high quality guidance and support from their supervisor throughout the entire term of service to provide effective service.  AmeriCorps supervisors will be adequately trained/prepared to follow AmeriCorps and program regulations, priorities, and expectations.

58. Rational/Approach MEMBER EXPERIENCE
AmeriCorps members will gain skills and experience as a result of their training and service that can be utilized and will be valued by future employers after their service term is completed.  AmeriCorps members will have access to meaningful service experiences, including opportunities for reflection and connection with the broader National Service Network.  The program will recruit AmeriCorps members from the geographic or communities in which the program operates.

59. Member development Member Orientation:
SoCal - August 21st through 24th
NorCal – September 5th through 8th
PCA CA Leadership Training in the Spring
Regionally Delivered
Bay Area
Central Valley
SoCal
Sacramento

60. Member development Sites are required to deliver:
Service Site Orientation
Active Citizens Training (Leaders guide online)*
Life After AmeriCorps Training

61. Member development Weekly Supervision is required.
Can be done in groups or individually
Should be 1 hour per week
Attendance captured on iemployee timesheet

62. Performance accountability
Who are our customers?
Identify 2 customer groups
How could we measure if our customers are better off?
Identify one measure in the lower right quadrant
How could we measure if we are delivering service well?
Identify 1 measure in the upper right quadrant
How are we doing on the most important measures?
Are things getting better or worse?
Who are the partners with a role to play in doing better?
Identify 2 partners
What works to do better?
2 ideas. One no cost and one low cost
What do we propose to do?
What will it take to implement these ideas?

63. supervision style activity

64. THANK YOU!
Ian Hadley
(916)