1. Graduate Assistant and Supervisor Workshop
TROY UNIVERSITY
Graduate Assistant and Supervisor
Workshop

2. INTRODUCTIONS Dr. Dianne L. Barron – Assoc. Provost and Graduate Dean
Dr. Mary Anne Templeton– Assoc. Dean, Graduate School
Ciara Burrows – Graduate Prog. Spec
Kara Hall– Coordinator, Human Resources
Mrs. Darlene Schmurr-Stewart – Dean, International Students

3. GA ORIENTATION WORKSHOP
What Can a Graduate Assistant or Fellow Do For You?
Types of Graduate Assistantships & Fellowship
Eligibility
Pay / Scholarships
Supervision

4. What Can a GA Do For You? Assist with administrative duties
Assist with research projects
Assist with grading
Assist with teaching after 18 sh

5. Graduate Assistantship & Fellowship Workshop
CATEGORIES
Graduate Administrative Assistant
Graduate Research Assistant
Graduate Teaching Assistant
Graduate Administrative Fellow
Graduate Research Fellow

6. Graduate Assistantship & Fellowship Workshop
ELIGIBILITY
Eligible for and seeking graduate admission or Conditional/Temp – GAA (Only)
Unconditionally admitted – Teaching and Research Assistants/Fellows
Must remain in good standing – All
(Academic Suspension)
Make satisfactory progress toward the degree - All
Intl. Students – TOEFL Requirement

7. General Eligibility
1. Must possess an undergraduate degree with an excellent academic record;
2. Must be admitted to a graduate program at TROY;
3. Must be pursuing a graduate degree in the field to which assigned or in a related field in which the student has substantial background;
Must be registered in the Graduate School for at least six graduate semester credit hours during a regular semester or at least six graduate semester credit hours for the Summer term.
Limited to a maximum of 2 years
Guidelines, p.1

8. Graduate Assistantship & Fellowship Workshop
GRADUATE TEACHING ASSISTANTS
Restrictions
Unconditional Admission
Have earned 18 graduate semester hours in the teaching discipline
Exceptions: Engaged only in assisting in laboratory sessions, teaching physical education or other activity courses, attending or helping prepare lectures, grading papers, keeping class records, and conducting discussion groups.

9. Graduate Assistantship & Fellowship Workshop
HIRING PROCESS
Open position in PeopleAdmin; Submit I-9
Student applies online, submits transcripts, resume, cover letter, other attachments as required
Candidate’s Application is then reviewed and selected by Supervisor
Once position is filled, notify Cayce Rogers
Background Check Completed, Students MUST complete TAX forms with Human Resources Department

10. Replacing a GA As soon as you know that a GA is leaving:
Student must submit resignation letter
Supervisor must submit a termination date – VERY IMPORTANT
“Request to Fill the Position” be posted in People Admin

11. Academic Enrollment
6 - 9 sh is considered FT enrollment each semester for GA’s
If you go below 6 sh, must request a waiver.
> 9sh must have approval of Advisor, Supervisor and Graduate Dean

12. Tuition Scholarships Out-of-State Portion of Tuition
Full Scholarship for Out-of State Tution for all courses
In-State Portion of Tuition
6sh or less for FALL/SP
In-State Portion of Tuition – SUMMER
If available
Must apply – Beginning Feb 15 – April 30
Criteria – Academic Excellence & Univ. Need

13. Pay for AY 2014-15 New Pay Amounts GA - $7,000 [$11,380 w Tuition]
GRA - $7,500 [$11,880]
GTA - $8,000 [$12,380]
Scholarship – $2,190 – FA/SP
Total Tuition - 12sh ($4,380)
Must be hired by the end of Drop/Add in order to receive Tuition Scholarship - Important

14. December Vacation
GA’s are paid for the full month.

15. Graduation Departures
Determine the GA’s last day of work
Submit the “Termination Date”
GA will be paid for time worked during the month – Paid on the normal pay date.
Ex. GA who is graduating typically works to the last day of exams
(Works to Wed. and Graduates on Friday)

16. May and Summer Leave Requests
“Suspending Pay” if student will not work for a short period of time. (Double check with Payroll to Stop Pay)
Ex. Month of May student goes home – Supervisor will submit “Leave of Absence” in PeopleAdmin
If this is not done, the student will be paid and the money will have to be returned. Upon return, supervisor will complete another PeopleAdmin Action to restart pay

17. Not Required Strongly Disagree * Disagree * Agree Strongly Agree
TROY UNIVERSITY
GRADUATE ASSISTANTSHIP/FELLOWSHIP
JOB PERFORMANCE, DUTIES AND EVALUATION
Conduct Each Semester
STUDENT: _______________________________________
IMMEDIATE SUPERVISOR: ______________________________________
PERIOD COVERED: _______________________________________
JOB DUTIES: (To be completed by the immediate supervisor in conference with the Graduate Assistant/Fellow.)
Describe clearly what is expected of the graduate assistant/fellow on a routine basis.
Describe special projects that you may require of the graduate assistant/fellow.
When should the graduate student contact you, daily, weekly, on what schedule?
_________________________________ ___________________________________
Immediate supervisor / Date Graduate Assistant/Fellow / Date
(Signed copy provided to the Graduate Assistant/Fellow; Original to file)
PERFORMANCE:
Please indicate the extent you agree or disagree with the following statements:
To what extent has the graduate assistant:
Not Required
Strongly Disagree *
Disagree *
Agree
Strongly Agree
…demonstrated adequate skills for the job required.
…demonstrated adequate research skills
…been available when attention to a task/project was required.
…completed assignments accurately.
…completed assignments on time.
…met overall expectations.
I recommend:

18. Semester Evaluation
I recommend: ____continuing the student's assistantship/fellowship
____not continuing the student's assistantship/fellowship*
REMARKS: [*Please note specifics that support your response for items that are marked with an asterisk. In those events, also note the dates on which you discussed the shortcoming with the student].
My signature acknowledges that I have read the evaluation, but does not necessarily signify agreement. I understand that any written statement I wish to make regarding this report will be attached to all copies of the evaluation.
Student’s Signature: ______________________________Date: ______________
Supervisor's Signature: ___________________________Date: ______________
Supervisor’s original to be sent to the Office of the Dean of Graduate School.
Copy to be kept in department file.

19. University Expectations
Maintain Confidentiality
Safety First – Labs, Activity Classes, and Offices
Security – Office, lab, building, key control, report concerns
Teaching Assistants – Must go through a teacher training session with Supervisor prior to working with students and be supervised throughout this training period.

20. Termination Rights and Responsibilities University Property Returned
(Keys, Equipment, etc.)
Complete Employee Separation Questionnaire and forward to Human Resources
Last Paycheck

21. Questions?

22. Have a Great Year!