1. The Cotswolds Community Annual Meeting Status Report & Updates
March 14, 2017

2. The New Board of Directors
Mary Stewart Nelson Thompson – President
Landscaping, Communications
Carolyn Jeff – Vice-President
ARC
Henry Lawrence – Secretary / Treasurer
Finance
Jan Hirsch
Townhomes, Welcome Committee
Vickie Lockett
Pool & Clubhouse
All Board Members are volunteers and neighbors in The Cotswolds. We look forward to working with you!

3. 2016 Community Projects Added Cable TV to Exercise Room Playground
To be completed March 20th
Replaced torn/damaged pool chairs
Please let us know if more chairs become damaged
Repaired and renovated both pools
In progress
Updated clubhouse décor
Doggie bag stations
Amberley Park and Cotswold Drive North
Please help us be aware of need for refills.
Treatment of Cotswold Lane Pond
To begin when weather warms up

4. Community Projects for 2017
Re-paint Clubhouse and Re-stain Wood Trim and Doors
Re-stain or Replace Wood Fence around Pool
Paving of Walking Trail
Treatment of Other Ponds
Cotswold North Pond – Access and Fish Stocking
Basketball Pad
Additional Lighting for Entrances and Amberley Park
Update key card system
New Welcome Committee and Neighborhood Watch Committee
Any other suggestions?????

5. Easter Egg Hunt Grand Opening of Playground
April 8th at ?? at Amberley Park
If rain, will be rescheduled to April 9
Bruster’s Ice Cream & ???
Volunteers Needed:
Teenagers to hide Easter Eggs
Face painters
Bunny costume and bunny
Folding tables
to volunteer
Baskets will be provided but feel free to bring your own
There will be a Golden Egg

6. Block Party North Side and South Side
May 13th at ??? (time TBD)
Pot Luck
North Side being hosted by April Link Harrison
Need Volunteers to host South Side Block Party
Need folding tables
to volunteer

7. Sicard Hollow PALS Trash Pick-Up
April 29th 8AM-Noon
Jay Tysver to volunteer.
Will not go forward unless there are at least confirmed volunteers. Volunteers needed!!!
Materials, safety warning signs, and trash haul-off provided by Jefferson County.

8. Financial Report
Please help us cut costs! This provides more money to improve our community.
Ways to cut costs are:
Keep temperature at reasonable level in clubhouse
Turn lights off in clubhouse when not in use
Refrain from damaging pool facilities and equipment
Refrain from damaging clubhouse facilities, furniture, and exercise equipment
Refrain from damaging playground equipment
Follow pool rules to reduce need for security
Dispose of trash and dog poop
Submit ARC requests and follow ARC rules to avoid compliance letter fees

9. Financial Report
Sorry this slide isn’t more informative. Henry Lawrence became a daddy this weekend!!!!!!!!

10. ARC Committee Report Goals:
To keep home values at a maximum
To keep our community’s families and residents in mind
To balance the needs of the individual with the needs of the community.
If you are going to make a change to your home, please get ARC approval first. Use the website to submit your ARC Approval Request.

11. Landscaping Major common areas are mowed regularly.
Unused lots are mowed on a monthly or quarterly basis as needed, with the edges mowed more frequently.
The purpose of mowing the common areas is to improve appearance and prevent rodents and reptiles.
Contract is with Landscape Workshop
Contact: Mykel Wooten

12. Landscaping Mowing Our Banks
To help promote safety and appearance, residents with grassy banks that face other homes have been asked to mow their banks during the growing months.
Whether a resident has a bank that needs mowing is a case-by-case basis. There are many exceptions. Please ask a Board Member if your bank needs to be mowed during the growing months.

13. Pool Update
Major repairs and renovations to Large Pool and Small Pool are underway
The need for security and its proven success
Importance of Pool Rules
Many are required by the County
Promote safety and enjoyment for all residents
Allow for a family-friendly atmosphere

14. Improvements to Pool & Clubhouse
Cable SmartTV in Fitness Center
All damaged or torn pool chairs were replaced.
Furniture and décor are being replaced
Interior Decorator provided services for free
Security camera system upgraded
Please report problems when they happen. Best place to report problems is on website.
For example, if the toilet is broken, please report it so that the issue can be addressed and does not perpetuate into a larger problem.

15. Playground Completion date – March 20th
Please respect Playground Rules
Rules will be posted on website and at playground
Purpose of rules is to promote safety and enjoyment of equipment for all residents
Annual maintenance plan
Please report any damage or problems so that we can get it fixed before an injury occurs.

16. The Website www.thecotswoldshoa.com
Provides community updates (News Blog), a discussion forum, and facility information
Report any issues, problems, and requests through the website. It will be sent to Amanda Carr and the proper Board member.
Submit Clubhouse Rental Requests
Submit ARC Requests
Let us know if you have any news you would like to share with the community! We love supporting our neighbors!

17. Communications Website: www.thecotswoldshoa.com
Facebook: Official Cotswolds HOA Page
“The Cotswolds Neighborhood Page”
PM or any Board Member to gain access
Quarterly Newsletter
Neighborhood Management – Amanda Carr –
Sicard Hollow Magazine

18. Committees Beautification Committee – Donna Kim
Handles seasonal color at clubhouse
Decorates clubhouse and entrances for Christmas
Yard of the Month
Christmas Trees from Boy Scouts
Volunteers Needed!
Social Committee – April Harrison
Block Party – May 13 – North Side & South Side
Townhome Committee – Melody Davis
ARC Committee
Welcome Committee – Volunteers Needed!!!
Neighborhood Watch – Volunteers Needed!!!
If you want to volunteer, submit inquiry on website.

19. Ways You Can Help Join a committee!
ARC Committee
Townhome Committee
Beautification Committee
Welcome Committee
Social Committee
Neighborhood Watch Committee
Let the Board know if you want to volunteer and any special skills you want to contribute. To volunteer, submit a request on the website or e- mail
Let us know about your achievements and family announcements for the website and newsletter!

20. Thank You!!!
Thank you for being our neighbors!!! Thank you for your support! Thank you for your efforts! Thank you for expressing your concerns! Thank you for allowing us to serve you!