1. CASAS Technical Assistance for California Non-Funded Adult Schools

2. California Accountability for Non-Funded Adult Schools
At the end of this session, participants will be able to:
Identify the data submission due dates and deliverables
Implement basic data collection requirements
Locate resources and technical assistance
How long have participants been involved?

3. End of Year Data Deliverables
Submit TOPSpro export to CASAS via Internet
— OR —
Submit via mail in an electronic format (diskette, CDROM, Zip drive)
Indicate agency name, site name, and agency ID on the disk label
Students from all funded instructional programs must be included in submitted data.
Probe for familiarity with Core Perf, Inst Questionnaire, WIA Survey

4. End of Year Data Submission
Adult Schools Data Submission
By August 15, 2009, the following are due:
Required Data and Documents
Submit to:
Year End Data Submission
CASAS Accountability, P.O. Box 80488,
San Diego, CA 92138

5. TOPSpro Export There are four main types of exports in TOPSpro:
TOPS – to - TOPS Export
Export to a 3rd Party system
Diagnostics Export
Electronic Data Submission

6. Electronic Data Submission
You can submit your data electronically to CASAS to meet State reporting requirements.
When creating export files to send to CASAS or to meet State reporting requirements, you can submit your data electronically

7. Electronic Data Submission
If you have problems transmitting your data using this feature, most often it is due to your agency’s firewall or other security system.
Contact your agency’s IT Department if this is the case.

8. Data Collection Process
Required:
All data from
July 1, 2008 through June 30, 2009
Entry Records
all learners in all programs
Update Records
for all learners who attend 12 or more hours of instruction in a program
include Hours of Instruction for each student
Concurrently enrolled learners (K-12)
Entries and Updates required as above

9. Data Collection Process
California Adult Schools collect data on the following instructional programs:
ABE
ESL
(including ESL-Citizenship)
Citizenship
High School/GED
Career and Technical Education*
Parent Education
Older Adults
Adults with Disabilities
Home Economics
Health and Safety
*PBA, Signed Consent Required
Pre and Post-testing of students is not required, but recommended.

10. Data Collection Process

11. Entry Record
Includes fields to collect demographics, such as learner gender and date of birth
Includes program-related information, such as instructional program or date of entry into a class
Note starred fields

12. Update Record Tracks learner progress
Indicates results of instruction the learner received at your school or program.

13. Data Collection Requirements
Update Records
Must be completed
after a substantial block of instruction or at the end of the instructional period (semester, quarter, term or program year.)
when a learner exits a program
Mark the appropriate:
learner status
progress
instructional level
reason for exiting

14. Data Collection Requirements
Entry and Update Records
By class:
Complete one Entry and one Update Record on a student for each class (strongly recommended) or
By program:
Complete one Entry and one Update Record on a student for each program (not recommended)
If your agency uses only one Entry and Update Record for multiple classes, the Update Record must accurately report the learner’s total hours of instruction and outcomes for the year within an instructional program.

15. CALWORKS and PBA
Applicable local agencies are required to collect additional data on the following special programs
California Work Opportunity Responsibility to Kids (CalWORKs)
Performance Based Accountability (PBA)
Agencies can use TOPSpro to export this data to CASAS.

17. Technical Assistance CASAS Staff provide: CDE Consultants provide:
Program assistance
Resources
Policy
Compliance
Legal and fiscal
Regional meetings
CASAS Staff provide:
Assessment and curriculum support
California accountability support
TOPSpro and other technical assistance
Regionally assigned Program Specialists
Ongoing coordination with CDE consultants

18. www.casas.org Resources CASAS Web Site What’s New Online Registration
California Accountability Page
EL Civics Page
California Accountability and TOPSpro Forum
Download Centers

19. CASAS Technical Support: 1-800-255-1036 Or Email:
Resources
CASAS Technical Support: Or

20. Thanks for your participation!