1. Barracuda Message Archiver
Streamline Operations
Version 3.6 | July 2014

2. Barracuda Message Archiver
Market Trends
Value of Barracuda Message Archiver
Customer Perspective
Barracuda Support
Next Steps

3. Email Growth Continues
Continued growth in volume AND size still causing challenges
121 s
16MB
1.5GB
Per User
Per .PST
In addition, .PST files, number of mail boxes and applications generating messages continues to grow
90% of information workers are using as much or more than they were 12 months ago. - Results of a Survey with Users; Osterman Research April 2013
messages and attachments remain the primary driver behind the growth of the Information Archiving market. The majority of business content is in the form of and attachments which needs to be efficiently stored and be readily available to meet compliance requirements and/or respond to litigation requirements. Radicati - Information Archiving Market,

4. What Is Archiving? Many things to many people In Addition
Exchange Admin – Movement of messages to another location i.e Managed Folder or PST file
Storage Admin - Saving backups on disk or tape or both for extended periods of time
End User - Consider PST files to be their archives.
In Addition
Compliance offices, corporate counsel, and records managers additionally have their own perspectives as to what constitutes an archive. 4

5. Multiple Points in Time
Backup vs. Archiving
Offsite/Cloud
Disk/Tape
Disk Archive
Primary Data
Mobile Access
Multiple Copies
Multiple Points in Time
Single Copy
Finite Time Periods
Backups, as secondary copies of data, are designed to help companies recover data damaged as the result of human error or another event, including a natural disaster.
By contrast, archiving take copies of primary data that are no longer needed on a daily or short term basis and moves that data to another location, ideally less expensive storage, where it is archived for the long term, and still available online to the message owner.

6. Drivers of Email Archiving
We surveyed our customers using TechValidate for the reasons they were archiving s. Interestingly, the results can be grouped into 3 big categories:
User access
Storage management
Compliance and litigation
User Access
Management
Compliance / Litigation
Source:

7. Barracuda Message Archiver
Centralized, secure, searchable repository for , that addresses the full range of storage, legal, regulatory, and business challenges presented.
Ideal for organizations looking to reduce costs, boost user productivity, and quickly comply with search and discovery requests.
Barracuda Message Archiver addresses each of these needs in one drop-in, integrated appliance.
Its enhanced user access can help boost productivity by improving the ability of users to find and read any .
Its flexible, comprehensive management capabilities help squeeze maximum value out of your investment in your infrastructure.
And it helps protect you with its broad eDiscovery support features and ability to help monitor and maintain compliance.
All of this in one simple package.

8. Barracuda Message Archive Value

9. Simple pricing with no per-application or per-server licensing fees
Easy to Buy
Simple pricing with no per-application or per-server licensing fees
Per Application Fees
Per Server Fees
Agent Fees
3rd Party DB Fees
Extra Index Servers
Budgeting is predictable with our simple pricing model. With no per-user or per-mailbox fees, the Barracuda Message Archiver often costs less over time than many online archiving services that are initially free to use. Comprehensive reporting makes it easy to project future storage needs.

10. Easy To Deploy Out of the box and into the archive in about an hour
Barracuda Backup Integration
(optional)
Copy Integration
(optional)
Barracuda Message Archiver
Cloud Relay
Deployment of Message Archiver is pretty easy. We support journaling mail servers like Exchange and you can simply point your journaling mailbox to the Archiver. We can also import through POP or IMAP, and through the PST crawler.
We also support archiving from hosted services like Google Apps and Office By leveraging a free Barracuda cloud relay, customers can push-journal to a Message Archiver while adding in an extra layer of spam protection.
The content on the Message Archiver can be accessed via the web, via Outlook, or using Apple or Android mobile devices.
There are also options to backup the Message Archiver using Barracuda Backup or rapidly make files available for distribution after DR by exporting to Copy ( file sync and share service.
In addition to Microsoft Exchange, Barracuda Message Archiver also supports Office 365 and Google Apps via cloud relay and Novell GroupWise and IBM Lotus.
“It’s ridiculously simple, keep it that way.”

11. Deployment Highlights
Cloud Relay: Secure push-journal from cloud for archiving
Provides on-site, owned copy of hosted
Performance boost over IMAP/POP, better Outlook integration
Secure relay prevents spamming of Message Archiver
Standard format storage
.eml, can migrate directly to other solution as .eml or .pst
Simplified backup for streamlined data protection
Cloud Relay
.eml
The Barracuda Cloud Relay Service is used as a secure interface to relay mail that was journaled in Microsoft Office 365 or the Google Apps hosted mail service to the Barracuda Message Archiver, allowing local archiving of cloud applications to reduce costs and enhance security and access.

12. Web-based central management for seamless multisite administration
Easy to Manage
Web-based central management for seamless multisite administration
Effective management of data requires good information reporting. The Barracuda Message Archiver provides comprehensive reports on archiving activity, cost savings, and projected storage growth to help IT optimize how their infrastructure is used and deployed.
In addition to storage reduction, another reason to archive is for eDiscovery. The Barracuda Message Archiver offers customizable retention rules and allows organizations to designate an auditor(s) to apply litigation holds on specific information. Litigation holds preserve the data from being tampered with until the litigation hold expires or is removed.

13. Reduce the volume and size of email, calendar and contacts
Reduce Storage Costs
Reduce the volume and size of , calendar and contacts
Barracuda Message Archiver
Typically, all message, calendar, and contact info is stored on whatever storage is used by the mail server, usually expensive tier 1 disk. Yet the vast majority of s on a server are not accessed very frequently, if ever. And a huge portion of those s exist in multiple mailboxes, filling capacity unnecessarily. Putting duplicated, cold data on expensive storage wastes budget and slows down mail systems.
Barracuda Message Archiver applies message-level deduplication and compression to reduce mail storage needs, and enables deletion of messages from the mail server while preserving access to them by users and IT.
Backup of Message Archiver accommodates a longer backup window since it’s data is stable for longer compared to the ever-changing data state in Exchange.
Deduplicate
Compress

14. Eliminate PST Risks PST PST PST
Eliminate the risk of storage waste, data loss, legal exposure and related help desk calls by eliminating .PST files
PST
PST
PST
Barracuda Message Archiver
PST
PST
PST
“…we’ve been able to quickly remove PST files while maintaining functionality for the mobile user.”
Typical users tend to use their mailbox as a filing cabinet, keeping messages and attachments on the server until they get warning notices from IT to reduce their on the server. A standard response to these notices is for users to archive their older main to a local or network drive as PSTs. While this does reduce their server load, it can also duplicate storage across users as they archive the same message, makes it much more difficult to do one, consolidated search of messages, creates a challenge for backing up your systems, and can adversely affect compliance and availability. Finally, there are some retention policies set for short periods, like 6 months. PSTs prevent the enforcement of this type of policy, potentially exposing an organization to legal risk.
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With Message Archiver, all s and other mail client information are stored on the appliance, so even if removed from the mail server, they can still be accessed through the Message Archiver. This allows users to keep minimal stored on their mail server and maintain online access to it via the Message Archiver, eliminating the need for local archiving and generation of PST files. This avoids all the disadvantages of PSTs while also minimizing mail server storage needs.
Message Archiver also offers a PST crawler to search the IT network for PSTs and absorb them into the appliance.

15. Easy To Use Web Outlook Mobile
Barracuda Message Archiver
Cloud Relay
Web
Outlook
Mobile
Deployment of Message Archiver is pretty easy. We support journaling mail servers like Exchange and you can simply point your journaling mailbox to the Archiver. We can also import through POP or IMAP, and through the PST crawler.
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We also support archiving from hosted services like Google Apps and Office By leveraging a free Barracuda cloud relay, customers can push-journal to a Message Archiver while adding in an extra layer of spam protection.
The content on the Message Archiver can be accessed via the web, via Outlook, or using Apple or Android mobile devices.
There are also options to backup the Message Archiver using Barracuda Backup or rapidly make files available for distribution after DR by exporting to Copy ( file sync and share service.

16. Easy Access via Outlook
Familiar interface
From inside and outside organization
Available offline
No more PSTs
You can also access your archived via Outlook, where it appears as just another mailbox that you can search and use just like your standard mailbox. And direct access to this archive makes PSTs unnecessary, simplifying IT management and eDiscovery. This archive can also be available if you have no network connection.

17. Easy Access for Mobile Workers
Access any
…Ever sent to/by you
…By/to anyone
…Across mobile platforms
…Fast!
Even if mail server is down
If your organization uses Barracuda Message Archiver, you can avoid mobile access frustrations. The Message Archiver mobile app provides fully-indexed, rapid access to any that ever hit or left your mailbox from your Android or iOS device quickly and easily, even if the was deleted and/or you can’t reach your standard server. The mobile app brings complete access to your entire history to your fingertips whenever needed.

18. Easy eDiscovery and Compliance
Role-based access and search
Role-based AD/LDAP access for auditors
String-based searches on user-selected fields
Detailed audit logs of all operations
Policy-driven alerts and retention rules
Compliance through policy definitions
Global policies
Granular policies
Legal holds
Another area where Message Archiver adds value is in legal needs, such as eDiscovery (finding and providing information in response to a legal action) and compliance (maintaining information to meet the requirements of regulations). Message Archiver supports 3 different roles – admin, auditor and user, and allows them to create, save, and share searches, apply litigation holds and export information that can be shared with 3rd parties (e.g. external auditor, legal counsel, etc.). Access is moderated by AD/LDAP integration.
Message Archiver also enables admins to set proactive policies that will monitor activity and take some action when certain conditions are met, e.g., alert the admin or auditor every certain keywords are found (e.g. personal information, adult language, etc.), or apply granular retention rules to ensure optimal storage of messages.

19. Barracuda Message Archiver is Scalable
Solutions from 500 GB to over 100 TB that scale and grow with your business
Message Archiver
150
Message Archiver 350
Message Archiver 450
Message Archiver 650
Message Archiver 850
Message Archiver 950
Message Archiver 1050
Usable Capacity
500 GB
2 TB
4 TB
8 TB
16 TB
24 TB
48 TB
Recommended User Count
500
1,000
2,000
4,000
6,000
18,000
The Message Archiver platform is constantly evolving. Over the past 4 years, we quadrupled capacity at each product level and added a nearly 50 TB appliance at the high end. Pricing is simple with no per-user fees and a free 30-day eval, plus with our Instant Replacement hardware refresh subscription, customers get a new version of their existing box for free. So you never need to worry about obsolescence. And if Message Archiver customers bought their appliance 4 years ago, they get 4x the storage and all our new features as a free upgrade.

20. Barracuda Message Archiver Streamline E-Mail Operations
Centralized, secure, searchable repository for , that addresses the full range of storage, legal, regulatory, and business challenges presented.
Ideal for organizations looking to reduce costs, boost user productivity, and quickly comply with search and discovery requests.
The Barracuda Message Archiver solves some pretty painful IT challenges in one simple, integrated appliance that’s easy to deploy, easy to manage, and easy to afford.
We provide a powerful yet intuitive mobile app that provides anytime/anywhere, fast access to any a user ever sent or received.
We optimize and simplify management by deduplicating and compressing data while eliminating the need for local archiving via PSTs.
And we help respond quickly to eDiscovery requests while also assisting in maintaining compliance with 3rd-party legal requirements.
All in one appliance. Barracuda simplifies your IT so you can focus on high-value activities

21. Barracuda Message Archiver Customer Perspective

22. Broad Market Adoption 7,922 Installed Appliances
2.3M Mailboxes Archived
3.5PB Shipped
44.3B s Archived
Barracuda Message Archiver
Barracuda Message Archiver has achieved some significant market milestones and established notable levels of data protection for our broad customer base. Our appliance is market tested and battle proven to meet stringent customer archiving needs.

23. Message Archiver is Customer Proven
Customer Sound Bites
“We chose the Barracuda Message Archiver because of the ease of use, low maintenance, and overall simplicity of the interface for the end user.”
Chad Prawitz IT Manager
“We set up the appliance, turned it on, and it just started working. The Barracuda Message Archiver has been perfect since day one! the market.”
David Pfaehler Branch Chief of Network and Telecommunications Division
“The Barracuda Message Archiver allows us to accurately search for and retrieve related to FOIA requests as well as other litigation. I like the ability to stack search criteria in order to pinpoint results.”
TechValidate Survey of State & Local Government

24. Barracuda Message Archiver Support

25. Barracuda Keeps You Up and Running
Next business day hardware replacement
Instant Replacement
gets you back up and running fast

26. Barracuda Archiving Saves You Money
Instant Replacement includes hardware refresh every four years keeping you on the latest platform at no additional cost
2006
2010
2014

27. Barracuda Keeps You Up and Running
Award-winning live 24x7 customer support with no phone trees
“Excellent customer support – the best support of all our vendors.”
“Easy to use interfaces, excellent support!”
“Support is top notch.”
“Bravo Barracuda! I sleep better at night!”
“Centralized management, outstanding support.”
“Barracuda has the best technical support in the industry.”

28. Next Steps

29. Streamline Email Operations
Moving Forward
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Streamline Operations