1. Microsoft® PowerPoint® 2016
Exploring
Microsoft® PowerPoint® 2016
Exploring Microsoft Office 2016
Series Editor Mary Anne Poatsy
Krebs |Lawson
Series Created by Dr. Robert T. Grauer

2. Copyright © 2017 Pearson Education, Inc.
Chapter 6
In Chapter 6, you will learn how to develop presentations featuring interactivity and animation to build and retain audience attention.
Interactivity and Advanced Animation
Engaging the Audience
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Objectives
Insert and Use Hyperlinks
Add Action Buttons
Use a Trigger
Apply Multiple Animations to an Object
The objectives for this chapter are:
Insert and Use Hyperlinks
Add Action Buttons
Use a Trigger
Apply Multiple Animations to an Object
Additional objectives are listed on the next slide.
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Objectives
Apply a Motion Path Animation
Specify Animation Settings and Timing
Animate Text and SmartArt
Use the Animation Pane
Additional objectives for this chapter are:
Apply a Motion Path Animation
Specify Animation Settings and Timing
Animate Text and SmartArt
Use the Animation Pane
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5. Objective 1: Create Insert and Use Hyperlinks
In this section, the skills include:
Insert an Hyperlink
Edit an Hyperlink
Skills:  Insert an Hyperlink  Edit an Hyperlink
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6. Create Insert and Use Hyperlinks
A PowerPoint presentation is typically a linear presentation, where each slide is designed to move one right after another, and the viewer or audience progresses through slides, starting with the first slide and moving sequentially until the last slide. By adding interactivity, you have the ability to branch non-sequentially to a part of the presentation based on decisions made by a viewer or audience. This type of presentation is called a non-linear presentation.
You can add interactivity by creating hyperlinks or by adding action buttons.
A hyperlink enables you to branch to slides or other locations containing additional information.
An action button is a ready-made button designed to serve as an icon that can initiate an action when clicked, pointed to, or run over with the mouse.
This slide illustrates the differences between linear and non-linear slide shows.
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7. Create Insert and Use Hyperlinks
Hyperlink objects
Text
Shapes
Images
Charts
SmartArt or WordArt
When working with hyperlinks, you must consider the object to which a hyperlink is attached and the type of information to which it is linked.
PowerPoint enables you to attach a hyperlink to any selected object, such as:
Text
Shapes
Images
Charts
SmartArt or WordArt
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8. Create Insert and Use Hyperlinks
Hyperlink to:
Existing file
Webpage
Slide in the open presentation
New document
address
You can hyperlink to an:
Existing file
Webpage
Slide in the open presentation
New document
address
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9. Create Insert and Use Hyperlinks
Click Hyperlink
Link to
To insert a hyperlink:
Select the object or text you want the link attached to.
On the Insert tab in the Links group, click Hyperlink to open the Insert Hyperlink dialog box.
Click the type of link you want in the Link to pane.
Select and add any additional desired options and information related to the selected link location.
Click OK.
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10. Create Insert and Use Hyperlinks
address
Subject
Link to address
When hyperlinking to a webpage, at the bottom of the dialog box is an Address box where you enter the uniform resource locator (URL), or web address, of the webpage you wish to link to.
When adding an link to a slide:
Select the Address option in the Insert Hyperlink dialog.
Type the address in the address box.
Type a subject.
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11. Create Insert and Use Hyperlinks
Link to
To create a link to another slide in the presentation:
Select Place in This Document from the Insert Hyperlink dialog box.
Locate the desired slide in the list of slides that displays.
Select the slide to which you wish to link.
Click OK.
Select slide
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12. Create Insert and Use Hyperlinks
Must provide full path
When giving a presentation, you may find it helpful to open a program and demonstrate a feature. Clicking the Create New Document option in the Insert Hyperlink dialog box enables you to do this. Use this option to create a hyperlink to a new PowerPoint presentation or other document. Use the Change button to open the Create New Document dialog box. You can then select the location for creating the new document and designate the file name and the file type.
Create New Document
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13. Objective 2: Add Action Buttons
In this section, the skills include:
Add an Action to an Object
Create Sound Action Buttons
Edit Sound Action Buttons
Create Action Buttons For Navigation
Create a Custom Action Button
Skills:  Add an Action to an Object  Create Sound Action Buttons  Edit Sound Action Buttons  Create Action Buttons For Navigation  Create a Custom Action Button
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Add Action Buttons
Click Shapes
As mentioned earlier, another way to add interactivity is by using an action button that, when you click, point to, or drag the mouse over it, initiates an action. Action buttons are excellent tools for navigating a slide show, especially a presentation for a kiosk, which is an interactive computer terminal available for public use, such as on campus or at a mall. Have you seen or tried such a presentation?
To insert an action custom button, begin by:
Clicking Shapes to open the Shapes gallery on the Insert tab in the Illustrations group.
Clicking the action button you want in the Action Buttons section.
Review Table 6.1 in the textbook for descriptions of the action buttons and their behaviors.
Select Action button
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Add Action Buttons
Mouse Click
Mouse Over
Select options
Next:
Click the desired location to create the action button on the slide.
Select the Mouse Click or Mouse Over tab in the Action Settings dialog box.
Select the desired options in the Action Settings dialog box and click OK.
Locate Action button
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Add Action Buttons
Custom Action button
To insert a custom button:
Click Shapes to open the Shapes gallery on the Insert tab in the Illustrations group.
Click Action Button: Custom in the Action Buttons section.
Click and draw the button at the desired location on the slide.
Select the Mouse Click or Mouse Over tab in the Action Settings dialog box.
Select desired options in the Action Settings dialog box and click OK.
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17. Objective 3: Use a Trigger
In this section, the skills include:
Insert Hyperlinks
Modify Hyperlinks
Test Hyperlinks
Skills:  Insert Hyperlinks  Modify Hyperlinks  Test Hyperlinks
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Use a Trigger
Trigger button
Animations tab
Trigger object
Interactivity can be introduced into a presentation by using a trigger. A trigger launches an animation that takes place when you click an associated object or a bookmarked location in a media object.
To set up a trigger:
Select the object that will serve as the trigger.
On the Animations tab in the Animation group, add the animation effect of your choice.
Click Trigger in the Advanced Animation group.
Select the On Click of or On Bookmark option.
Select the object or bookmark that will launch the animation.
Test each of the hyperlinks in Slide Show view to see if it takes you to the proper location. If not, then edit the links.
To edit hyperlinks in the Edit Hyperlink dialog box:
Right-click the selected object and click Edit Hyperlink.
Modify the existing hyperlink after the Edit Hyperlink dialog box opens.
Click OK.
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19. Objective 4: Apply Multiple Animations to an Object
In this section, the skills include:
Apply Multiple Animations to an Object
Skills:  Apply Multiple Animations to an Object
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20. Apply Multiple Animations to an Object
Add Animation
Three animated objects
Multiple animations can be applied to an object, and you control the timing of the animations as well as the trigger that starts the animation sequence.
To add multiple animations to an object:
Select the object and click the Animations tab.
Apply an animation from the Animation gallery.
Click Add Animation in the Advanced Animation group.
Click an animation to apply it to.
As shown in the slide, three image objects are animated in the indicated order.
Note: When using too many animations on one object or slide, the result can be distracting and take away from the message of the object or slide.
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21. Objective 5: Apply a Motion Path Animation
In this section, the skills include:
Create a Custom Path
Modify a Custom Path
Skills:  Create a Custom Path  Modify a Custom Path
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22. Apply a Motion Path Animation
Click Animations
Selected object
Because the eye is naturally drawn to motion, you can use a motion path to animate an object and capture and focus a viewer’s attention on key objects or text. Motion paths are linear or curved, or follow a predetermined shape. PowerPoint includes a variety of motion paths, such as arcs, turns, shapes, and loops, and you can also draw your own custom path.
To apply a motion path animation:
Select the object and click the Animations tab.
Click More in the Animation group.
Scroll down to the Motion Paths category.
Click a motion path animation to apply it to the selected object.
Bounce Left motion path
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23. Apply a Motion Path Animation
Custom path
Custom Path
To create a custom path:
Select the object and click the Animations tab.
Click More in the Animation group.
Select the Custom Path animation from the Motion Path gallery.
Position the crosshair pointer in the approximate center of the object you wish to animate.
Drag in the direction you want the object to follow.
Double-click to end the path.
Selected object
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24. Apply a Motion Path Animation
Effect Options
Edit Points
To edit a motion path, you must display the points that create the path. To display the points, select the path, click Effect Options in the Animation group, and then click Edit Points. Drag points on the path as needed. You can add or delete points by right-clicking the path to display the editing menu and clicking Add Point or Delete Point.
Select points
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25. Objective 6: Specify Animation Settings and Timing
In this section, the skills include:
Specify Animation Settings and Timing
Skills:  Specify Animation Settings and Timing
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26. Specify Animation Settings and Timing
Bounce Left
Start and end settings
Each animation has associated settings that vary according to the animation. Some options, such as direction, are readily accessible by clicking Effect Options in the Animation group. Others, such as Bounce end, are accessed by clicking the Animation dialog box launcher. By selecting the Smooth start and Smooth end settings, the object will accelerate and decelerate along its motion path.
The Bounce Left motion path animation shown in the slide has the Smooth start and Smooth end settings set to 0 seconds applied to it.
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27. Specify Animation Settings and Timing
Animation dialog box launcher
Timing tab
Timing settings
Attaching timing settings to animations frees the presenter from constantly advancing to the next object and lets the presenter concentrate on delivering the message. Clicking the Animation Dialog Box Launcher opens an animation-specific dialog box that contains several settings. You can set the number of times an animation is repeated, set the animation to rewind when it is done playing, and determine how the animation is triggered on the Timing tab of the dialog box.
This slide shows the Circle dialog box and the various settings.
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28. Objective 7: Animate Text and SmartArt
In this section, the skills include:
Animate Text and SmartArt
Skills:  Animate Text and SmartArt
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29. Animate Text and SmartArt
Effect Options
Select text grouping
Animating non-bulleted text in placeholders and text boxes uses the same method as animating other objects. However, bullet text has additional animation options available, and these options help to keep audience attention and to keep the audience from reading ahead.
To determine the animation sequence of bullet text:
Select the text and click the Animations tab.
Apply an animation effect.
Click Effect Options in the Animation group.
Select the desired text grouping option from the Sequence list.
As seen in the slide, the text is preceded by 0 animation tags, indicating that they will all be displayed at the same time. By using the By 2nd Level Paragraphs settings, each bulleted item will automatically appear after one second.
In a similar manner, you can select individual SmartArt components and apply an animation effect to them.
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30. Objective 8: Use the Animation Pane
In this section, the skills include:
Use the Animation Pane to Modify Animations
Skills:  Use the Animation Pane to Modify Animations
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Use the Animation Pane
Animation pane—summary of animation effects used
Tag—indicates how the animation starts
0 tag—with the previous animation
Numbered tag—with a mouse click
No tag—automatically after the previous animation
Office software color-codes animation effects
Green—an entrance animation
Red—an exit animation
Yellow—an emphasis animation
Blue—motion paths
When working with complex animations, it is helpful to view the Animation Pane.
The Animation Pane provides a summary of animation effects used:
A tag indicates how the animation starts:
A 0 tag indicates the animation starts with the previous animation.
A numbered tag indicates the animation begins with a mouse click, and the number indicates the animation order.
No tag indicates that the animation automatically starts after the previous animation.
Office software color-codes animation effects by type of animation:
Green indicates an entrance animation.
Red indicates an exit animation.
Yellow indicates an emphasis animation.
Blue indicates motion paths.
Additional Animation pane objects are listed on the next slide.
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32. Copyright © 2017 Pearson Education, Inc.
Use the Animation Pane
Animation pane—summary of animation effects used
Icon—represents the type of animation effect
Name—of the animated object
Timeline—displays the duration of an animation
Additional Animation pane objects include:
An icon represents the type of animation effect applied.
The name of the animated object is displayed.
A timeline displays the duration of an animation as a bar that can be used to adjust timing.
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33. Use the Animation Pane Animation Pane Animation Pane objects
To open the Animation Pane, click the Animations tab and click Animation Pane in the Advanced Animation group. The Animation Pane objects discussed on the two previous slides are shown in the Animation Pane on the left of the screen.
Animation Pane objects
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Summary
Hyperlinks and action buttons allow interactivity
Action buttons control a variety of events:
Play sound
Navigate within and outside of a presentation
Complex animations can generate audience interest
Animations can:
Have the paths determined and modified
Have their display order changed
Have their timing modified
Hyperlinks and action buttons allow interactivity, which is used to deliver a non-linear presentation.
Action buttons can be added to a slide to control a variety of events:
Play sound
Navigate within and outside of a presentation
Complex animations can be applied to a slide to generate audience interest. Using dialog boxes and the Animation pane, animations can:
Have the paths determined and modified.
Have their display order changed.
Have their timing modified.
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35. Copyright © 2017 Pearson Education, Inc.
Questions ?
It is important to know how to use interactivity and animation to build and retain audience attention. Are there any questions?
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36. Copyright
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