1. JGRLS Computer Training
Microsoft Word 2013
JGRLS Computer Training

2. What the class covers: Open/ New Document/ Close Word 2013 Screen
Ribbon/ Tabs
Backstage View
Save As/ Save
Fix Spelling and Grammar
Add Formatting
Change Page Margins
Moving Around
Formatting Marks
Line Spacing/ Alignment

3. Opening Word
You may have a shortcut to Word on your desktop, if so double click the icon and Word will open. If not, follow the steps below.
Click on the Start Button.
Click on All Programs.
Scroll to and click on Microsoft Office.
Click on Microsoft Office 2013.

4. Creating a New Document
In the Backstage View click on Blank Document.

5. Opening Document
In the Backstage View click on Open Other Documents.

6. Opening Document
In this view, you can open a Recent Documents or search for a document on your Computer.

7. Opening Document
Click on Computer. Here you will see a recent list of folders you have used to save documents. If the folder you want is not listed, you can browse your computer.

8. Opening Document
Click on Desktop. Click on the Training folder and then Open.

9. Opening Document
Click on Microsoft Word Practice Document and then Open.

10. Closing a Document
To close a document, you can click on the X in the top right hand corner or go to the Backstage View and scroll to Close.

11. Word 2013 Screen

12. The Ribbon The Ribbon is made up of a series of tabs.
The Home Tab is the most used tab; it incorporates all text formatting including font and paragraph changes.

13. The Ribbon
The Insert Tab allows you to insert a variety of items into a document from pictures, clip art, tables, headers and footers.

14. The Ribbon
***New in 2013
The Design Tab allows you to format your document using themes and styles.

15. The Ribbon
***Changed in 2013
The Page Layout Tab has commands to adjust page elements such as margins, orientation, inserting columns, page backgrounds, setting indentions, and spacing.

16. The Ribbon
The References Tab has commands to use when creating a Table of Contents and a citation page for a paper.

17. The Ribbon
The Mailing Tab allows you to create documents to help when sending out mailings such as printing envelopes, labels, and processing mail merges.

18. The Ribbon
The Review Tab allows you to make any changes to your document due to spelling and grammar issues. It also holds the track changes feature which provides people with the ability to make notes and changes to a document of another person.

19. The Ribbon
The View Tab allows you to change the view of your document to a different two page document or zoom.

20. The Ribbon
You can minimize and maximize the ribbon by clicking on the Ribbon Display Options.

21. The Quick Access Toolbar
You can add commands to the Quick Access Toolbar.
Select the command you want to add. To choose even more click More Commands.

22. The Ruler
The Ruler is located at the top and to the left of your document. It makes it easier to adjust your document with precision. If you want, you can hide the Ruler to create more screen space.

23. The Ruler
To show or hide the ruler, click the View Tab. Then click the check box new to show or hide the ruler.

24. Document Views
To change document views, locate and select the desired document view command in the corner of the window.

25. Resume Reading
If your document has many pages, anew feature called Resume Reading that allows you to open your document to the last page you were viewing. When opening a saved document, look for the bookmark icon to appear on the screen. Hover the mouse over the bookmark, and Word will ask if you want to pick up where you left off

26. Practice Open or navigate to the Word 2013 interface.
Click through all of the tabs, and review the commands on the Ribbon.
Try minimizing and maximizing the Ribbon.
Add a command to the Quick Access toolbar.
Hide and show the Ruler.
Navigate to Backstage view, and save your document
Try switching document views.
Close Word.

27. Getting Started
The File Tab Menu and Backstage View contain commands for working with a program’s files such as Open, Save, Close, New, and Print.

28. Saving your Document
In the Backstage View you have two options: Save As and Save.
If you are saving your document for the first time, choose Save As.

29. Saving your Document
Click on the Documents folder.

30. Saving your Document
Delete “Doc 1” in the file name box and replace it with Word 2013 Practice.
Then click Save.

31. Saving your Document
At the top of your document, you should now see your document name “Word 2013 Practice”.

32. Saving your Document
Now that your blank document has been saved for the first time, you can click on the Floppy Disk icon to save future edits. You can also click on the blue File Tab and scroll to Save.

33. Creating your First Word Document
In the document, look for the cursor, which tells you where the content you type will appear on the page. Word waits for you to start typing.
If you’d like to start typing further down the page instead of at the very top, press the ENTER key on your keyboard until the cursor is where you want to type.
The cursor – a blinking vertical line in the upper-left corner of the page

34. Creating your First Word Document
When you start typing, the text you type pushes the cursor to the right. If you get to the end of a line, just continue to type. The text and the insertion point will move on to the next line for you.
The cursor – a blinking vertical line in the upper-left corner of the page

35. Creating your First Word Document
Once you’ve finished typing your first paragraph, press the ENTER key to go to the next paragraph. If you want more space between the two paragraphs (or any two paragraphs), press ENTER again and then start typing your second paragraph.
The cursor – a blinking vertical line in the upper-left corner of the page

36. Creating your First Word Document
If you make a mistake while typing, just press the BACKSPACE key to “erase” the incorrect characters or words.
The cursor – a blinking vertical line in the upper-left corner of the page

37. Fixing Spelling and Grammar
As you type, Word will warn you if make spelling or grammar mistakes by inserting a wavy red, green, or blue underline beneath the text that it thinks is an error.
Red underline: This indicates either a possible spelling error or that Word doesn’t recognize a word, such as a proper name or place.
Wavy Lines like these warn you of spelling and grammar mistakes.

38. Fixing Spelling and Grammar
Green underline: Word thinks that grammar should be revised.
Blue underline: A word is spelled correctly but does not seem to be the correct word for the sentence. For example, you type “too,” but the word should be “to.”
Wavy Lines like these warn you of spelling and grammar mistakes.

39. Fixing Spelling and Grammar
You right-click an underlined word to see suggested revisions.
Click a revision to replace the word in the document and get rid of the underlines.
Wavy Lines like these warn you of spelling and grammar mistakes.

40. Fixing Spelling and Grammar
A note of caution about green and blue underlines: Word is really good at spelling, which is pretty straightforward most of the time. But grammar and correct word usage take some judgment.
If you think that you are right, and Word is wrong, then you can right-click the word and ignore the suggested revisions and get rid of the underlines.
Wavy Lines like these warn you of spelling and grammar mistakes.

41. Format Text
The press release you’re typing announces the net income and price per share for Contoso Pharmaceuticals.
You can call attention to this important information by adding emphasis with bold, italic, or underlined formatting.
There are may ways to emphasize text including bold, italic, and underlined formatting.

42. Format Text
Let’s make the text bold. Remember the ribbon we mentioned at the beginning of the lesson? Now’s when you’ll see how it’s used.
As you can see in the picture, there are several tabs across the top. Each represents an activity area. The second tab, the Home tab, should be selected (if not, you click it to select it).
There are may ways to emphasize text including bold, italic, and underlined formatting.

43. Format Text
Each tab has several groups of commands that show related items together.
On the Home tab, look for the Font group, where you’ll see buttons and commands that perform a specific action on your document. For example, the Bold button makes the text bold. Or you can change the font color and size of text with the Font Color and Font Size buttons.
There are may ways to emphasize text including bold, italic, and underlined formatting.

44. Add Style
You can make most changes to text from the Font group, but formatting text this way is handy when you want to change the format of just a few characters
However, there’s a way to make all the changes we just did with just one command, by using styles.
The Paragraph and Styles Groups on the Home Tab..

45. Add Style
The styles are on the Home tab, in the Styles group. You just choose the style you want, and the text size, font, attributes, and paragraph formatting are changed for you automatically.
The Paragraph and Styles Groups on the Home Tab..

46. Change Margins
Page margins are the blank spaces around the edges of the page. There is a 1-inch (2.54 cm) page margin at the top, bottom, left, and right sides of the page.
This is the most common margin width, which you might use for most of your documents. But if you want different margins, you should know how to change them, which you can at any time.
The Margins Button on the Page Layout Tab

47. Change Margins
You also use the ribbon to change margins, except you work from the Page Layout tab.
First you click it to select it, and then, in the Page Setup group, you click Margins. You’ll see different margin sizes, shown in little pictures (icons), along with the measurements for each of the margins.
The Margins Button on the Page Layout Tab

48. Change Margins
The first margin in the list is Normal, the current margin. To get narrower margins, you would click Narrow. If you want the left and right margins to be much wider, click Wide.
When you click the margin type that you want, your entire document automatically changes to the margin type you selected.
The Margins Button on the Page Layout Tab

49. Change Margins
When you choose a margin, the icon for the margin you chose gets a different color background.
If you click the Margins button again, that background color tells you which margin size has been set for your document.
The Margins Button on the Page Layout Tab

50. Moving Around
Imagine, in this picture, that you want to type a new sentence in the first paragraph between “civilization” and “During”.
The cursor (the vertical line) is at the end of the second paragraph, after the word "assistance." To type anywhere else in the document, you need to move the cursor to that place.
Move the cursor to another location by moving the pointer and then clicking, or by using the keyboard.

51. Moving Around Here are a couple of ways to do that:
With your mouse, move the cursor just to the left of “During,” and then click to insert the cursor. Then start typing. Or…
Press the UP ARROW on your keyboard to move the cursor up one line at a time. Then press the LEFT ARROW to move the cursor left, one character at a time.
Move the cursor to another location by moving the pointer and then clicking, or by using the keyboard.

52. Use the Scroll Bar
But if your document is getting long, it may not be practical to have to continuously press the arrow keys to move up or down the document. Instead, use the scroll bar.
The Scroll Bar

53. Use the Scroll Bar Here’s how it works”
The scroll bar is on the right side of the window.
To use it, click the scroll box, and then drag it up or down to move through a document without moving the cursor.
Or click the single scroll arrows at either end of the scroll bar to move up or down.
The Scroll Bar

54. Formatting Marks
Imagine that you have typed a few paragraphs. The paragraphs seem very far apart, and the second paragraph starts farther to the right than the first paragraph.
You can see what’s going on in your document by looking at the formatting marks that Word automatically inserts as you type. These marks are always in documents, but they are invisible to you until you display them.
Formatting Marks in a Word Document

55. Formatting Marks
For example, a dot appears every time you press the SPACEBAR, such as between words. One dot is one space; two dots are two spaces, and so on. Normally there should be one space between each word.
Formatting Marks in a Word Document

56. Formatting Marks
Word inserts a paragraph mark each time you press ENTER to start a new paragraph. In the picture, there are two paragraph marks between the two paragraphs, which means that ENTER was pressed twice. This creates extra space between paragraphs.
Formatting Marks in a Word Document

57. Formatting Marks
One arrow appears each time TAB is pressed. In the picture there is one arrow before the first paragraph and two arrows before the second paragraph, so TAB was pressed twice in the second paragraph.
Formatting Marks in a Word Document

58. Formatting Marks
To see formatting marks, go to the ribbon, at the top of the window. On the Home tab, in the Paragraph group, click the Show/Hide button. Click the button again to hide formatting marks.
Formatting Marks in a Word Document

59. Cut and Paste
What if you need to move some text around in the document? You don’t need to delete it and type it again where you want it. Instead, just use Cut and Paste.
For instance, in the first paragraph, you decide that the fourth sentence should be the last sentence in the paragraph.
Don’t delete and retype – use Cut and Paste.

60. Cut and Paste
Select the sentence you want to move, as shown in the picture.
On the ribbon, on the Home tab, Click Cut.
Move the cursor to the end of the paragraph, where you want the sentence to appear (after the dot formatting mark). 
On the Home tab, in the Clipboard group, click Paste.
Don’t delete and retype – use Cut and Paste.

61. Undo
You’ve moved the sentence, but now that you look at it, you’re not happy with the change. Fortunately, you don’t have to go through the entire cut-and-paste process again to move the sentence back to its original place. Instead, use Undo.
On the Quick Access Toolbar at the very top of the window, click the Undo button.
The Undo Button on the Quick Access Toolbar

62. Undo
This will undo the last action you took, which in this case was pasting the sentence in the new location.
Click the Undo button again to undo the previous action, which in this case was cutting the sentence from its original location. Now your sentence is back in its original location.
The Undo Button on the Quick Access Toolbar

63. Line Spacing
You can adjust how much space is between lines of text. If you’d like more or less space between lines throughout a document, or in a selected area of text, such as in a letter address, it’s easy to change the spacing.
Change line spacing in a document

64. Line Spacing
To change the line spacing for an entire document, you need to select all the text in the document by pressing CTRL+A.
To change line spacing for a single paragraph, you can just place the cursor inside the text; you don’t have to select the text.
Change line spacing in a document

65. Line Spacing
Then, on the Home tab, in the Paragraph group, click Line Spacing.
A check mark in the list tells you what the current line spacing is. Click the new line spacing you want.
Change line spacing in a document

66. Alignment
Horizontal alignment determines the appearance and orientation of the edges of the paragraphs.
Text can be left-aligned, which means the left edge of the text is flush with the left margin; right-aligned; centered; or justified, which means it’s aligned evenly along the left and right margins.
The Align Buttons

67. Alignment
The most common alignment is left-aligned, but you can change it to whatever you want, for a single paragraph, a set of paragraphs, or the entire document.
For example, in many documents, titles are centered in the middle of the page.
The Align Buttons

68. Alignment
Select the text that you want to align, or press CTRL+A to select all the text in the document.
Then, on the Home tab, in the Paragraph group, click Align Left or Align Right, Center, or Justify.
The Align Buttons

69. Clipboard, Cut, Copy, and Paste
Clipboard – The Clipboard is the storage area for items that have been cut or copied. Each time you execute Cut or Copy, you replace the old information on the Clipboard with whatever you just cut or copied. You can paste Clipboard information as often as you like, until you replace it with something else.

70. Clipboard, Cut, Copy, and Paste
Cut – When you cut something, it is deleted from its current location and saved to the Clipboard. Information saved to the Clipboard stays there until new information is either cut or copied.
Copy – Copy copies the original item to the clipboard instead of deleting it.

71. Clipboard, Cut, Copy, and Paste
Paste - Paste takes the current items from the clipboard and places them in your document
There are different Paste Options depending on what sort of item is on the clipboard.
For Text, you have five choices.

72. Clipboard, Cut, Copy, and Paste
Use Destination Theme – Matches text to your theme
Keep Source Formatting – Preserves the look of the original text.
Merge Formatting – Changes the formatting so that it matches the text that surrounds it
Picture – This option inserts an image.
Keep Text Only – Removes all formatting