1. Campus Name STAAR EOC Test Administrator Training
2016 Dec Staff Training

2. This training session does not eliminate your requirement to read the appropriate Test Administrator Manuals.
Make sure you have signed in on the training sign in sheet.
Please sign an oath (stack signed oaths in the middle of the table).
Make sure you have a test administrator packet or monitor packet based on your assigned role.
If you are a test administrator, ensure you have received your STAAR End of Course manual.

3. Campus Specific Information

4. Testing Administrator – Pre-Prep Procedures
Cover or remove any instructional displays that will aid students (any instructional content regardless of subject). Only motivation posters can be left uncovered.
Read and highlight the directions you will be giving in advance
Have extra pencils available.
Have dictionaries available for English I and II.
Have calculators available for Biology and Algebra Retest
Ensure you are familiar with accommodations (if applicable).
For online testing, make sure there is one pair of headphones per student.
Ensure you are familiar with small group and sped rosters.

5. Campus Testing Schedule( edit with specific campus information)
Date
Assessment Given
December 5,2016 (Monday)
English I
December 6, 2016 (Tuesday)
Open
December 7, 2016 (Wednesday)
English II
December 8, 2016 (Thursday)
December 9, 2016 (Friday)
All make-up sessions must be completed by the end of the day.

6. Who Should Take December EOC Exams
Any student that has not passed an EOC exam but passed the course for credit.
Any student enrolled in a second semester course.

7. Material Pick Up/Return
Enter school procedures including pick up location and time.
Test administrators must verify roster, number of books and answer sheets received.
Once verified, you must sign the materials control form.
Once you sign for test booklets it is your responsibility to maintain their security the entire time they are in your possession.
Return all books to the testing center at the completion of testing.

8. Campus Schedule Overview
All students will report to their testing site. Please review small group information with your students prior to testing.
Be at your testing location before the students arrive.
Tape your seating chart to the door once you have verified students are in the correct location.
Collect cell phones and have student backpacks placed at the front of the room. Read cell phone script.
No personal belongings/books/papers/ect. on student desks.
Cell phones should not be returned until all testing is complete.
Computers must be off in testing rooms.
No electronic devices (teacher and student) should be visible during testing.
Take attendance using the absentee form provided.
All doors should be open.
Students may use a highlighter to emphasize important points.
Campus Schedule Overview
Time
Task
8:00-8:30
Pick Up Testing Material
9:15-9:30
Check attendance/review seating charts. Post seating charts to door.
Collect cell phones and read script
Have students sign cell phone oath
9:30-9:45
Pass out materials
Begin reading directions
9:45-10:00
All testing sites should be able to start no later than 9:15
Lunch
Approximate test start time
SAMPLE

9. Lunch Procedures (campuses should insert specific information on this slide about campus lunch process if adjustments are made to daily schedule. Be sure to communicate with cafeteria manager)
Time
Task
A Lunch 11:-11:35
12th graders
B Lunch
11:40-12:00
9th graders testing. A monitor will notify your class when to come to the cafeteria. Do not come early
C Lunch
12:00-12:20
10th and 11th graders testing. A monitor will notify your class when to come to the cafeteria. Do not come early
12:20-1:25
10th and 11th graders not testing
1:30
All testing should resume
Lunch stop and start (resume) times must be recorded on the seating chart.
Make sure you collect test materials and store them in a locked location during lunch.
Students must be monitored all times even during lunch.
Make sure to record stop and start time for lunches when testing resumes.
SAMPLE

10. STAAR Manual review…You Must read the manuals

11. STAAR Time Limits & Policies
Reference Pages 10-11
The start and stop time must be completed on the seating chart.
You must also record your lunch stop and start (resume) times. Communicate time remaining each hour. Remind students all answers must be recorded within the allotted time period.
The clock does not stop for water breaks, restroom breaks, snack breaks, or short physical or mental breaks.
The clock does stop for lunch (make sure to record time) and medical emergencies.
You should have 4 total times recorded on your seating chart.
Make sure to collect test material if a student leaves the room for any situation.
Test
Time Limit
EOC English I & II
5 hours
EOC Algebra, Biology, U.S. History
4 hours

12. Smart board with Online Stopwatch
Keeping Time
Smart board with Online Stopwatch
General Timer

13. Effective Monitoring Move around the classroom.
Constantly observe the students.
Maintain a QUIET testing environment the entire time (even if your class is finished).
Follow required accommodations.
Check that students have appropriate test booklet.
Check for cell phones and electronic devices.

14. Irregularity Examples
Reference Pages 20-24
Not actively monitoring students during testing
Test administrator leaving students alone during testing
Material not secure. Test administrator not present in room but test material visible (on desk, ect)
Test administrator using cell phone during testing
Students using cell phones during testing
Student does not record answers on answer document./Test administrator accepts a blank answer document.
Ineligible students were tested or given the wrong assessment
Incorrect student bubbling on blank scantrons
Viewing a test before, during, or after an assessment with authorization
Discussing secure test content or student responses
Failure to read directions as prescribed in manual
Students write the composition for the appropriate writing prompt on the wrong part of the answer document

15. Ways to Avoid Irregularities
All Irregularities should be reported to your campus TC immediately, do not wait until testing is over
Ways to Avoid Irregularities
Never leave test material unsupervised.
As soon as a student finishes testing, inspect answer document and if student did not bubble all answers say, “You have not recorded all of your answers on the answer document, please do so now.”
Actively monitor students at all time
Ensure students understand there is not free time if they finish early. They may read a book or put their head down.
Verbal/Written reminders of time remaining to ensure student has time to record answers or answer sheet.
Review small group and sped rosters in advance

16. Monitor/Test Reliever Information
MONITORS
Students must be supervised by an authorized person at all times.
Always make sure restroom stations are covered. Students must be supervised if they take a restroom break. Only one student at a time in the restroom unless you step in the restroom.
If you notice instructional material posted inside our outside of classroom, please remove and/or let test administrator know.
Please let other monitors know if you are leaving the testing area.
TEST RELIEVER
Make sure you sign in and out when you relieve a teacher.
Make sure you actively monitor students while in testing site.
If a student has to be moved, make sure they do not carry their test material.
Students must be supervised by an authorized person at all times.
Students may use highlighters to emphasize important information on a subject-area test.
If you notice instructional material posted inside our outside of classroom, please remove and/or let test administrator know.
Review testing locations so that you can assist students in getting their to their test sites.
Do not leave the testing area for prolonged periods of times.
Relieve test administrators for breaks as needed.
Pay attention to the classrooms you are assigned to (Need Relief signs will be posted).

17. SAMPLE Seating Charts Complete seating charts in advance.
Only include students who will actually test in your classroom.
Make sure to include student name, ID, test book number, form number, and end time.
Make sure to include start and stop times.
Test Relievers will sign in on your seating chart indicating when they were in the classroom.
SAMPLE

18. Student Book Numbers
Reference Page 29
Each test booklets contains a 10-digit security number printed on the back of each booklet. An example is shown below. Ignore the letter “S” before the number.
The “S” should not be included only the ten digits after

19. Online Testing
Reference Pages 32-37
Students testing online will need a student authorization ticket to log in to the ETS system.
If a student needs to take a break, you may pause the test.
To pause the test, students click the Pause button. The test administrator should provide assistance for students who need help pausing their tests. To resume a test, students should be instructed to click Resume on the Pause screen.
If a test is paused for more than 30 minutes the student will automatically be logged out. To resume testing, the student must log back in using the original student test ticket.
Students in an online test administration should log out if they take a lunch break. To log out of the test, students click the Logout button.

20. Extra Time Tickets- given to students with ET based on accommodations.
Campus Decision to use

21. Online Testing Key Pages
Submitting the Test- Manual page 37
Marking New to Texas Information in the Assessment Management System- Manual page 36
Entering Student Score Codes Online – Manual Page 36
Entering Student Accommodations Online – Manual Page 37
Online Tools (Secondary pages 72-74)
**Please note for students taking STAAR L online, it is not necessary to record linguistic accommodations
**Please note for students taking STAAR A online, it is not necessary to record oral administration

22. Directions begin on page 39 of your manual
Directions begin on page 39 of your manual. It is important to read and highlight your directions in advance. Remember, this training does not take the place of reading your manual.

23. Overview
Distribute materials and give directions as described in your manual. Do not deviate from the directions. You will say what appears in bold print. You may repeat directions as many times as needed.
Verify that students have put their test booklet number on their answer document. Students should not put the “S”.
Verify that students have written their name on their test booklet.
Students should use No. 2 pencils, not mechanical pencils.
Once students are finished, collect their test material, mark score code, and complete test form information on scantron. DO NOT ALLOW STUDENTS TO SIT WITH MATERIAL ON DESK WHEN THEY ARE FINISHED.
Students should sit quietly when finished or put their head down.
Actively monitor at all times.
All testing irregularities will be reported to State and National Assessment and TEA.

24. Accommodations

25. STAAR Dictionary Policy
tea.texas.gov/WorkArea/DownloadAsset.aspx?id=
Dictionaries must be available to all students taking
STAAR and STAAR A English I and II assessments
The following types of dictionaries are allowable:
Standard dictionaries in English
Dictionary/thesaurus combinations
Bilingual dictionaries*
ESL dictionaries*
Sign language dictionaries
Both paper and electronic dictionaries are permitted. However, electronic dictionaries that provide access to the Internet or have photographic capabilities are NOT allowed. Use a 1:5 student ratio

26. STAAR Calculator Policy
Requirement for STAAR Grade 8 Mathematics, Algebra I and Algebra II
Each student must have a graphing calculator to use when taking the STAAR grade 8 mathematics, Algebra I, or Algebra II assessments (including STAAR L and STAAR A). Students must have a graphing calculator to use throughout the entire test (both paper and online versions).
Requirement for STAAR Biology
Each student must have access to a calculator with four-function, scientific, or graphing capability when taking the STAAR biology assessment (including STAAR L and STAAR A).

27. Allowable Linguistic Accommodations

28. Allowable Procedures Doesn’t require TEA approval.
Reference Pages 13-15
Doesn’t require TEA approval.
It is accommodation that should be routinely used in the class room.
Requires TEA approval.

29. Supplemental Aids
Any student who receives special education services or receives Section 504 services as a student identified with dyslexia or a related disorder per TEC §38.003, may use this accommodation if he/she meets the eligibility criteria.
… routinely, independently, and effectively uses this accommodation…
…disability that affects memory retrieval, focus, or organization that is severe enough to prevent him or her from learning and retaining information …despite multiple opportunities to learn...

30. Basic Transcription
Any student (e.g., general ed., special ed., Section 504) may use this accommodation if he/she meets the eligibility criteria.
…routinely and effectively uses this accommodation…
Meets one of the following:
…impairment in vision that necessitates the use of braille or large print test materials
…disabling condition that prevents him or her from independently and effectively recording responses …on the …answer document…

31. the Oral Administration Guidelines Manual
If you are administrating an oral administration test, be sure you have read
the Oral Administration Guidelines Manual
Reading: For reading assessments (including the reading section of English I, and English II), only the questions and answer choices may be read aloud. The reading selections may NEVER be read aloud to a student.
Writing: No part of the revising or editing section of a writing assessment (including the writing section of English I and English II), may be read aloud unless otherwise specified by T E A. However, reading aloud the expository or persuasive writing prompt is an allowable test procedure for any student who request this assistance.
Remember to:
Sign Oath for Oral Administration
Provide extra test booklet for test administrator (form 1)

32. the Oral Administration Guidelines Manual
If you are administrating an oral administration test, be sure you have read
the Oral Administration Guidelines Manual
STAAR, STAAR Spanish, and STAAR L mathematics (grades 3–8 and Algebra I)
STAAR, STAAR Spanish, and STAAR L science (grades 5 and 8 and biology)
STAAR and STAAR L social studies (grade 8 and U.S. history)
Test questions, answer choices, and required reference materials may be read aloud
to a student
Remember to:
Sign Oath for Oral Administration
Provide extra test booklet for test administrator (form 1)

33. Large Print
This accommodation allows for state-provided large-print test materials.
Any student (e.g., general ed., special ed., Section 504) may use this accommodation if he/she meets the eligibility criteria.
…routinely and effectively uses this accommodation…
Meets one of the following:
…impairment in vision…
…disability that affects… accuracy in tracking …
…physical disability…

34. tea.texas.gov/WorkArea/DownloadAsset.aspx?id=25769817978
Braille
This accommodation allows for state-provided braille test materials for a student receiving special education or Section 504 services as a student with a Visual Impairment and who routinely uses braille materials in the classroom.
contracted braille test materials
uncontracted braille test materials
tea.texas.gov/WorkArea/DownloadAsset.aspx?id=

35. Student Answer Sheets

36. Sample High School Answer Sheet Sample
Test Booklet Number:
**Students should complete based on the number located on their student booklet.
Test Taken Info:
**Will not appear on Dec EOC retest answer documents
New to Texas Info (pg. 12 of STAAR Manual)
Test Date: Day student took test
Score Codes
A= absent
O= other, illness
S= Score
Score Code Field indicates whether a student’s test should be scored Failure to grid correctly may result in a score of zero
Student Accommodation Field
For LEP, 504, and Sped Testers

37. English I
English II

38. Algebra I
U.S. History
Biology I

39. Answer Sheets Continued
STAAR Score Codes
Student Accommodations
“S” – tested
“A” – absent
“O” – other (illness, testing irregularity, substitute assessment, etc.)
GA= general accommodation
BR= braille administration
LP= large print administration
OA= oral administration
XD= extra day
LA= linguistic accommodation
Record the accommodation that is documented and made available to a student, even if the student did not use the accommodation during testing.

40. Test Security & Confidential Integrity Reminders
All test must be administered in strict accordance with the instruction contained in the test administrator manual
No person may review the student responses during or after the test administration
No person may change any response or instruct a student to do so
Any person who violates, assists in the violation of, or solicits another to violate or assist in the violation of test security or confidential integrity, and any person who fails to report such violation, may be penalized
Placement of restrictions on the issuance, renewal, or holding of a Texas Teacher Certificate, either indefinitely or for a set term
Inscribed or non-inscribed reprimand
Revocation or cancellation of a Texas Teacher Certificate without opportunity for reapplication
Know Your Responsibilities and Remember…
There is no substitute for reading the manual
All staff members must sign an oath

41. Q & A

42. Test Security & Confidential Integrity Reminders
Know Your Responsibilities and Remember…
There is no substitute for reading the manual
All staff members must sign an oath
Always Actively Monitor

43. Thank you for your time and attention
Thank you for your time and attention! Please turn your oath in at this time.