2 Objective: learn to type a new personal-business document REVIEW: What is the name of the business document that we have been typing the last week or two from our textbook?Memos (memorandum)Who are memos sent to?Memos are sent to people that work in the same organization as you.The next business document that we will learn is sent to everyone else (people who work in different organizations)Business Letters
6 Business Letter format Top margin 2 inchesSides and bottom margins 1 inchBusiness Letter formatpicture-frame effectUse DEFAULT Line spacing 1.15and do not remove after paragraph spacing
7 In Word, if we remove after paragraph spacing: Some software does not have After Paragraph Spacing option.In Word, if we remove after paragraph spacing:So you will have to enter 4 after the date and after sincerely.You will have to enter 2 enters after paragraphs.there will be 4 enters after the date and after sincerely.There will be 2 enters after paragraphs and above salutation and complimentary close.
8 The spacing looks the same to the human eye. But compare the number of enters.With after paragraph spacingWithout after paragraph spacing
9 (address of the person the letter is from) First letter part:Return Address(address of the person the letter is from)Shift + EnterShift + enterhouse # & StreetCity, State ZIPSingle space below
10 Dateline Second letter part: Shift + enter Spell month. Put comma after day.Use 4-digit year.DS (2) below date.2 enters (hard returns).1 blank line.
11 Letter address (who letter is to) Third letter part:Letter address (who letter is to)Shift + enterNameHouse# and StreetCity, ST ZIPSS (1 enter) below
12 Salutation (the greeting) if you know her very well Fourth letter part:Salutation (the greeting)Dear Julieif you know her very wellor Dear Ms. Hutchinson(no comma)SS (1 enter) below
13 SS (1 enter ) below each paragraph. Don’t remove after spacing 5th letter part:the body (paragraphs)Line space 1.15 default.Wordwrap.SS (1 enter ) below each paragraph.Don’t remove after spacing
14 Complimentary close (closing) 6th letter part:Complimentary close (closing)Sincerely or Cordially or Sincerely yours (no comma)DS (2 enters) belowSign with a black or dark blue ink pen under Sincerely
15 Writer’s name DS (2) below 7th letter part: Sign above name with black or blue ink pen.Write signature in cursive.
16 Enclosure or Enclosures or Attachment Last letter part:Enclosure Notationonly need it if you are sending something with the letter, such as a resume or a checkEnclosure or Enclosures or Attachment
18 Assignment Open Microsoft Word Don’t linespacing – leave it on 1.15 (default)Don’t remove after paragraph spacingSet top margin on 2 inches leave all other margins on 1Type a personal-business letter from textbookSave on your flash drive in Letters folderRaise your hand when you need helpRead your letter 3 times to look for errors before printing or mailing a letter.