1. Orientation-Day 2

2. Lunch: Panera
Select lunch from the menu. We will place the order online and go pick it up around 11:30.

3. Welcome & Introductions
Regional Director’s will share General Information forms.
Core Materials will be provided to you on Opening Day.

4. Customer Service AEAs contract from IESBVI for TVIs/OMS
Customer Service-What does it look like?

5. Faculty Calendar/Schedules
Faculty (work year) Calendar must be submitted electronically by SEPTEMBER 1.
form is located at
For IESBVI staff (faculty resources)
# of days on Faculty Calendar must match # of Contract days.
Reserve 2 days in summer for Early ACCESS (IFSP) and Extended School Year (ESY) services
Regional Director will review and approve your Faculty (work year) Calendar.
Does Faculty Calendar align with district calendars?

6. Salary Exception Report
Sick Leave or Personal Leave
Regional Director and Yvette Baker
Leave may be taken in 2 hour increments.
Funeral Leave & Family Emergency is considered Sick Leave.
If approved by regional director, you may occasionally FLEX your schedule during the same week.
Salary Exception form is located at
For IESBVI staff (faculty resources)

7. Calendar Change Requests
Often used when schools are closed due to inclement weather.
Calendar Change Request form is located at
For IESBVI staff (forms)
Send to regional director for approval.

8. Business Office forms Located at http://www.iowa-braille.k12.ia.us/
For IESBVI staff (forms)
Mileage Log (due 3rd Business Day of the Month)
Expenditure Claim form (3rd Business Day of the Month)
Travel Authorization form (due in advance of event)
If traveling outside of assigned AEA(s).
No form necessary if in-state & required by administration
(e.g. Opening Day, Fall Vision Conference)
Permission to Transport Student (due in advance of transport)

9. 3.23 – Calendar Maintenance Policy and Procedure
All IESBVI employees are required to use e-calendar (MS Outlook)
Calendar Permission – Allows other IESBVI employees to view your calendar.
Weekly schedules should reflect:
Services you are planning to provide during the upcoming week
Travel time
At end of week, change to services that were actually provided for the past week.
Required Information for the Weekly Schedule on MS Outlook:
Subject field
Use student initials with building/district in subject field (e.g. G.W. Iowa Braille, Vinton)
Identify travel time in subject field
Location field
Use the word “cancelled” when the staff member cancels service

10. Important Dates! FVLMA Training – August 18 & August 25
Opening Day – August IBSSS in Vinton
Fall Vision Conference – October 13-14
Des Moines
Web IEP Training (see General Info Sheet)
Web IFSP and Early ACCESS Training (see General Info Sheet)
Enter dates/times on MS Outlook Calendar!

11. Activity – Use MS Outlook Calendar to enter event & accept invitation to other events
Enter time/date/location of following event on your MS Outlook Calendar:
FVLMA Training – August 18 –IBSSS (Jill)
Opening Day – August 19 – IBSSS (Carla)
FVLMA Training – August 25 – (Jennifer)
Fall Vision Conference – Oct – Des Moines
(Ashley)
2. Invite other new TVIs to your event.
3. Accept invitation

12. Overview of CRM Vision Database Use Screen Shots from Sam
How to log on to CRM:
CRM-
Enter: User name and Password
Overview of Student Information:
Go to Workplace (this screen will open automatically)
Click on Students in the left navigational tab
Enter first or last name of student

13. Overview of CRM Vision Database Continued
Student Information Components
Student Information
Enrollment
Supports
Assessment
Administration
Notes
Related: Common
Reports related to the student
Send reports to Yvette and she will upload!

14. Caseload Report Locate staff caseload report on CRM
Pull up Changing Service Provider document
CRM-
Enter: User name and Password:
Go to Workplace
Click on Reports
Select Caseload Profile v3
Select your name from Counselor field (dropdown list)
Click View Report
Go over each student’s file (CRM and hard copy) with Regional Director

15. Evaluation Date Reports
Generate Report using CRM
Go to
Click on CRM
Enter user name and password
Click on Workplace (bottom LH column)
Go to My Work – Reports (top LH column)
Check Evaluation Dates
Run Report
View Report

16. Web IEP and IFSP Activity
Generate chronological list of Annual Reviews & Reevaluations
Go to
Click on IOWA IDEA
Click on IEP (on task bar)
Click on Web IEP (button on RH Column)
Enter: User name and Password:
Go to Student List
Click on Annual Review or Reeval Due
Click on IFSP Tab – List of Referral, Initial due, Periodic, and Annual dates.

17. Websites Special Education Manual/IFSP Manual-bookmark the following:

18. Websites IEP ACCESS https://www.iowaidea.org/IDEA2/
IESBVI Website-bookmark
Review Forms
American Printing House for the Blind (APH)
Assistive Device Center
Low Vision Clinic
Consultants

19. Zoom
Bookmark
Gwen will schedule a meeting with Pam
Uses

20. Summative Evaluation
Documents on IESBVI website under For IESBVI Staff then 3 Year Review Cycle
Iowa Teaching Standards
These documents will be reviewed again at the Summative Evaluation Orientation on Friday, September 16th from 11:30-12:30 via Zoom.
You will also receive a letter from the Regional Directors about the documents used in the process and reviewed in the orientation.

21. Professional Development
Standards of Practice are located in SOP Standards of Practice Dropbox.
Share Literacy and Math SOP for TVIs
Discuss PD Cohorts for
Individual Professional Development Plan (IPDP)/Communication Conference Form is located on the website.
Communication Conferences are held two times a year in December and April.

22. Plan Initial Visits to assigned schools!
Use CRM to generate list of students & schools
Check for Accuracy (OMS & AEA staff can help)
Schedule initial visits to these schools.
Contact RD to determine if s/he wants to accompany you to any schools
Otherwise, Mentor or OMS may want to accompany you!
Schedule visits on date/time that principal and SE teacher (if applicable) are available.
Pair, then Share Activity – Generate list of topics you might want to discuss with principal and SE Teacher.

23. Turn in Documents to RD & Mentor
Student Assessments
Functional Vision Assessments (FVA)
Learning Media Assessments (LMA)
Cortical Visual Impairment (CVI)
Sensory Learning Kit (SLK)
EER – Contact mentor and RD if student has “Vision Only” concerns

24. Turn in Documents to RD Vision Consultation form: on the website
Lesson Plans: short or long form on the website
IEP/IFSPs: let RD know when IEPs/IFSPs are complete for review prior to the meeting

25. Mentoring Program Mentor assignments
Mentor Meetings-twice a month (in person, electronically, over the phone)
Regional Directors will meet with new staff once per month
Things to discuss:
What is working for you?
What additional support do you need?