1. How To Run a Successful Chapter (Meetings that Matter) Tim Weil 2011-2012 Communication Society Member-at-Large 2011-2012 Computer Society – Active Member 2011 Vice Chair – Denver Section

2. Outline Know Your People Running Meetings – Run your meeting effectively Getting Good Speakers – 4 keys to a great talk – Getting an effective speaker Publicity – Mile High SPARK – Social Media (LinkedIn, Facebook) – Emails, Google Calendar (Denver Section) Increasing Membership Officers – Personal contact with your members – Rely on a core group of good people Love what you’re doing Know when to leave

3. Know Your People

4. Personal contact with your members IEEE is about PEOPLE

5. Know your people Know where they work Categorize their companies into 2-3 major groups – Government, contractors – University speakers – Commercial communications electronics Select speakers by major group interest Ask your members – What are hot topics? – Wireless Security – Net Neutrality – Identity Management – Social Networks

6. Personal contact with your members You should know every one of your regular members: name, company, what they do, and family background If you don’t know, introduce yourself and ask them to tell you something about themselves When you email personally,– make sure they know you are interested about them Plan for holiday, social events

7. Running Meetings

8. Run your meetings effectively Be prompt Welcome your members with a handshake and a smile Start on time Introduce your speaker. Be gracious. Let the speaker talk Manage Q & A Don’t let any one person monopolize your meeting Get your members out on time

9. Do this! Meet at the SAME PLACE Meet at the SAME TIME every month Find a good meeting location Serve dinner Ask for some money to offset dinner

10. Getting Good Speakers

11. 4 Keys to a Great Talk Interesting topic Interesting life Interesting work Good speaking skills

12. Planning Your Section’s Talks Plan months ahead of time Choose hot topics – Remember to hit all major groups – If you don’t know what your group’s hot topics are, you’re probably out of touch, and you shouldn’t be choosing topics Get speakers early – A year is not too far ahead to plan(especially for DLP talks)

13. Getting Effective Speakers You can get ANYone from ANYwhere to give a talk – IEEE / Denver has that much cachet Get speakers with WOW factor Make sure you get speakers for each of your constituent groups – be fair to all of them Post presentation materials (archive) Network 3-D: Collaboration in Science Dr. Michael Devetsikiotis Professor of Electrical and Computer Engineering North Carolina State (ComSoc DLP speaker May 2012)

14. Publicity

15. The Big Four Mile High Spark Social Media Direct email Chapter Website

16. Who Name of person (Double check the spelling) Organization Position (VP, CTO, etc.) What IEEE Communications Society monthly meeting Title of talk When Date Day of Week Time W-W-W-W-W Where Location Building Number Conference Room (Reserve conference room!) Provide driving directions Why Abstract of talk (1 para) Speaker bio (1-2 para)

17. W-W-W-W-W

18. IEEE LinkedIn Communities

19. Emails (Constant Contact) W-W-W-W-W Who, what, when, where, why Mail out 3-4 weeks ahead of time Ask for RSVP to meetings – They have to call or email you – This gets them involved – This allows you to remember their names! Follow-up reminder email

20. Chapter Websites Denver Area Technical Societies http://www.ieee-denver.org/localsocieties.html

21. Monthly Schedule APRIL, 2005 Denver Section Google Calendar April 2011

22. Increasing Membership

23. It’s easy Technical content – Engineers love to keep learning Network – Help engineers to get to know one another – Engineers need an excuse to talk – give them one – Dinners help getting people to talk – Standing in line isn’t a bad thing! Be excited – You have a dream job! You can invite speakers! Get good buzz for your meetings – Get interesting speakers and they will come – Your meetings become events

24. Greetings to All !! Wanted to welcome all of you on becoming a member of the prestigious IEEE family. I echo the same thoughts Moshe Kam (2011 IEEE President) has mentioned in his welcome note. We all have different objectives to be an IEEE member and I hope that you are able to meet your objectives. As Vice Chair for membership development in Denver, I also wanted to reach out to you, urging you to be involved in the local IEEE events. We have several active societies within the IEEE Denver chapter. The executive committee meets every second Tuesday at DeVry University at 6:30 pm. Please RSVP Louis Tsai (Chair for IEEE Denver) or Allen McLain (Secretary Denver Chapter) if you are planning to attend.Moshe Kam (2011 IEEE President) has mentioned in his welcome note I am sure you would have taken advantage of the IEEE web site and the vast pool of resources contained within. I also wanted to direct you to the web site of our local chapter - http://www.ieee-denver.org/. We would like to be connected with all of you on LinkedIn and would like to invite you to be a part of our LinkedIn group - IEEE Denver SectionIEEE web site LinkedIn group - IEEE Denver Section Finally, wanted to share our quarterly newsletter - Mile High Spark ( view the July 2011 issue). Please submit your articles on how you are enjoying your membership and any other relevant topic that would be of interest to the broader community. -- Regards, Abhi (Abhijit Sur) Vice Chair - Membership Development, IEEE Denver chapter Welcoming a New Member

25. Officers

26. Rely on A core group of good people Find the effective people in your group Articulate, pleasant, ask good questions, high energy, youthful Get them involved Let them do the work – Don’t try to do everything yourself – Don’t micromanage

27. Get help from IEEE

28. Getting Section support Attend AdCom meetings – DeVry: 2 nd Tuesday of the month, Westminster (I-25 & 120 th St Exit) Get involved in ExCom Know the budgetary process How is your chapter funded and what are PACE funding options?

29. Love What You’re Doing

30. Love what you’re doing Love your members and love your profession Care what they care about Help them network Find out their goals and help them meet those goals

31. Know When To Leave

32. Clint Says: A man’s got to know his limitations

33. Know when to leave Know when to step down – You’re not having fun any more – You’re tired of it – No time at work – Family pressures Recruit your replacement

34. And finally… Thank you and good luck! Questions???