1. Microsoft Word 2016: What you need to know for your Legal Analysis Writing and Research (LAWR) Class Brian Detweiler Student Services Librarian Terry McCormack Assoc. Director of Law Library For PC and Mac

2. Still Using an Old Version of Microsoft Office? PC Mac Google “ub software download” –Click on first result: “Downloading Software…” Download the latest version of MS Office from UB IT (for free!) Select 32-bit regardless of your OS

3. Why is this important? Your respective faculty want to focus on teaching legal research and writing skills rather than spend class time teaching the features of Microsoft Word. Easily preventable formatting mistakes may needlessly cost you points on your assignments!

4. Basic Terminology: Ribbon: Menu / Interface Tabs: Change options on the Ribbon Status Bar Page & Word Count (View) Layout & Zoom-In/Out Quick Access Toolbar

5. How to Set Font Type & Size 1.Select the Home tab 2.In the Font group you will see drop down menus for font type and font size The same method works for Mac

6. How to Adjust Line Spacing 1.Place cursor in blank document or highlight relevant paragraphs 2.From Home tab, select the Line and Paragraph Spacing option 3.Under Line Spacing choose ‘Exactly’ 4.Next choose the specific spacing (such as 24 point) or type in the spacing number requested by your faculty member

7. How to Add or Remove Space Before or After a Paragraph on PC 1.Highlight the paragraph(s) you would like to change 2.Under the Home tab, click the Line and Paragraph Spacing menu and select the appropriate option

8. How to Add or Remove Space Before or After a Paragraph on Mac Paragraph spacing options are located under the Line Spacing menu

9. Nonbreaking spaces are used to keep two words together, avoiding separation by line breaks. Hold down Ctrl and Shift as you press the Spacebar and Word will not break the line between the selected text. The same method works for Mac. How to Insert Non-Breaking or “Hard" Spaces

10. How to Insert Symbols (¶, §, ©, etc.) on PC 1.Click the Insert Tab on the ribbon 2.Click on Symbol menu on the far right 3.If you don’t see the symbol in the quick view window, click on the ‘More Symbols’ option at the bottom of the drop down menu 4.Select the symbol and click Insert Next time… Bluebook Rule 12

11. How to Insert symbols on Mac 1.Click the Insert tab on the ribbon 2.Click Advanced Symbol on the far right 3.If you don’t see your symbol in the default menu, select the ‘Special Characters’ tab 4.Select the symbol and click Insert Next time…

12. Setting Indentation of Paragraphs and Headings 1.Click the View tab and check the box labeled “Ruler” if the Ruler does not appear by default The same method works for Mac

13. Creating a First-Line Indent with the Ruler 2.Place cursor where you want to add the indent 3.On the Ruler, drag the First Line Indent Marker (the top triangle located on the left side of the ruler) to the position where you want the text to start The same method works for Mac

14. Paragraph Indentation 1.Left click to highlight the relevant paragraph(s) 2.Slide the left and right indents to the desired locations on the ruler. Bluebook Rule 5.1

15. Paragraph Indentation (cont’d) 3.Justify the paragraph (under Home tab) The same method works for Mac Bluebook Rule 5.1

16. Hanging Indent 1.Select relevant paragraphs 2.Slide bottom indent (bottom triangle) to right The same method works for Mac

17. How to Set Margins 1.Click the Layout tab on the ribbon 2.Click on Margins 3.There are a variety of options to choose from. If your professor requests a unique margin setting then choose the Custom Margins option at the bottom of the drop down menu The same method works for Mac

18. Creating and Indenting Bullet Points and Outline Sections Under the Home Tab, select from the outline options on the ribbon; there are three types to chose from and an option to customize your outline. Use Tab (right) and Shift + Tab (left) to change levels. Bulleted Lists Numbered Lists Multilevel Lists Mac uses a similar operation

19. Find and Replace on PC From the Home tab, select either Find or Replace on the far right-hand side of the screen or use CTRL + F

20. Find and Replace on Mac Search using the field at the top of the page next to the magnifying glass icon or use command + F Click on the arrow next to the icon to replace the word

21. Spelling & Grammar Check Located under the Review tab Remember to reproof your document manually! The same method works for Mac Do not rely solely on Spelling & Grammar check to catch all of your miss takes!

22. Managing AutoCorrect and other proofing options on PC Enable or disable spell check and grammar features Enable (or disable) for ALL CAPS or numbers 1.Click File tab 2.Select Options, then Proofing 3.Make desired changes Bluebook Rule 10 Turn off superscript

23. Managing Spell Check & AutoCorrect on Mac Turn off superscript 1.Select Word menu 2.Select Preferences 3.Make desired changes

24. Setting Passive Voice Check on PC? Not Yet. 10/5/2015 Microsoft Word 2013 for PC

25. No Passive Voice Check on Mac yet, either. Microsoft Word 2011 for Mac ?

26. Inserting Page Numbers on PC Formatting page #’s: Location options

27. Inserting & Formatting Page Numbers on Mac

28. Changing Page Number Font 1.Double-click the page number in the Footer 2.Right click the number to bring up the editing options 3.Adjust font type and size using the drop-down menus Double-click the page number and use the options on the Home tab ribbon to adjust font type and size PC: MAC:

29. Inserting Next Page Section Breaks 1.Place cursor at the desired location for the page break 2.Under the Layout tab, click the Breaks drop down menu and select Next Page Page Break Section Break The same method works for Mac

30. Changing Page Number Fonts Within the Same Document 3.Select Arabic page Numbers (or other format changes) for the remainder of the document 1.Double click the top margin of the page after the inserted break 2.Under Design tab, de-select “Link to Previous” by clicking on it The same method works for Mac

31. Creating Section Headings 1.Insert page numbers 2.Select headings to be included in the Table of Contents by holding Ctrl and left-clicking (highlighting) each one –Mac users: hold command while highlighting 3.Choose a heading format under Home tab The same method works for Mac

32. Building a Table of Contents 1.Place cursor at the desired location for the Table of Contents 2.Under the References tab select the Table of Contents menu 3.Choose desired format for Table of Contents The same method works for Mac

33. Updating a Table of Contents 1.Left click in the Table of Contents and select “Update Table” 2.Choose “Update page numbers…” and click OK a)If you changed the name of one or more headings, select “Update entire table” instead Updating a TOC in Mac is essentially the same

34. Creating a Table of Authorities 1.Select and mark your citations Show/Hide Formatting Symbols: 2.Place cursor at the desired location for the table and click OK The same method works for Mac

35. Enabling Text-to-Speech on PC 3.Select Speak from the All Commands list and click Add, then click OK 1.Click File tab 2.Select Options, then Quick Access Toolbar 4.Highlight the text to be read with your cursor and click on the Speak button in the Toolbar; an automated voice will read the text aloud.

36. Enabling Text-to-Speech on Mac 3.Select Text to Speech and ensure the box is checked (this is the default setting) 1.From the system ribbon, select System Preferences 2.Select Dictation & Speech 4.Highlight the text to be read and hit option + esc on the keyboard.

37. Tracking Changes Mac uses a similar operation Select the Track Changes option under the Review tab

38. Access our slides and instructional videos on MS Word

39. http://guides.kentlaw.iit.edu/wordforlawschool/fundamentals www.customguide.com/cheat_sheets/word-2016-quick-reference.pdf Other Online Guides for Word 2016

40. Questions? Come see us! Brian Detweiler Student Services Librarian 211a O’Brian Hall briandet@buffalo.edu (716) 645-2384 Terry McCormack Assoc. Dir. Of Law Library 542 O’Brian Hall cormack@buffalo.edu (716) 645-2831