1. Prepared by: Session ID: Payroll Forecasting using PeopleSoft AM, TL and GP implementation Ramesh Babhu A Principal Consultant Hexaware Technologies Inc., 2016PSFT-102460

2. Agenda About the Client Pan European Payroll Solution Payroll Forecasting Objectives Payroll Forecasting Requirements Payroll Forecasting Process Payroll Forecasting Solution Forecasting Reports Forecasting Time Admin Q & A

3. Customer is an Global conglomerate in sportswear and footwear retail, operating in approximately 20 countries worldwide. Annual turnover of the customer is about USD 5.62 billion worldwide. About the Client Scope of this project is to implement PeopleSoft Time & Labor, Absence Management and Global Payroll modules to their locations in 15 European Countries. Customer already has their HRMS Home of Record in PS HCM 9.2 system. The proposed solution integrates with many satellite systems mostly home grown, to manage the various Back Office Operations. The delivery of solution is based on multiple waves. Each wave contains one more counties that share the same Tax year. The project delivery spans to the end of year 2016. Project Scope Project Execution Model – Onsite + Offshore model Project Duration – 2 years Team Size – 28 Engagement Details Platform – Linux 5.1, H/W – IBM AIX People Tools Version – 8.53.17 Database – Oracle 11g Peoplesoft Version – 9.2 Technical Environment Solution works amidst heavily customized PS HCM application with many satellite systems. Hence Integrating them to one piece is a challenge. Payroll Forecasting techniques were not delivered by PeopleSoft, hence researching solutions / algorithms were challenging. Key Challenges Empower Customer to host complex Time and Attendance, Absence and Payroll rules specific to each country on a Global Framework. Most of the country specific requirement / change are done without customization or Hardcore program changes. Ability to Forecast payroll cost for each fiscal period that is not covered by Payroll calendar. An unique requirement delivered as bolt-on solution. Centralized reporting system catering about 15 European Countries. Business Benefits Customer and Project Details

4. Custom Gross Calculation Time independent results Forecast Time Admin Time Dependent results Payroll Forecasting Report Extraction Custom Process Time & Labor Custom Process Payroll Forecasting Solution Setup/Configuration Punches Time Admin TA Results Global Payroll Absence Management Shift Schedule Assign Schedule to employees Simple Tools Setup Payroll process Payroll Results Setup Absence Takes/ Ent Absence process Abs Results Actual + Future Schedule Schedule Time & Labor Payroll Solution Pan European Payroll Solution

5. Payroll Forecasting Objectives Payroll Forecasting functionality to provide the forecasted cost related to Employee Pay expected to be incurred in the fiscal month. To forecast future costs for the fiscal month on a weekly basis To calculate Source to Gross forecast for the fiscal month on a fiscal weekly basis with actual schedules for the available weeks and future schedules for the rest of the fiscal month Generate Profit and Loss Report Generate detailed Forecasting Report

6. Payroll Forecasting Requirements Payroll Elements to be used for Forecasting purposes Time Dependent elements Time Independent elements Time Bucketing General Ledger Mapping for TRCs Payroll Costing during Transfers and Rehires Usage of PS Finance Business Units Payroll Forecasting Reports to be in Local Currency and USD Leveraging Payroll Solution for Future Schedules and Absences from Simple Tools Processed Absence from Absence Management Payable Time from Time and Labor

7. Payroll Forecasting Process -1 Extract 1: (to be generated on Monday of every week) - Will have available actual data for the fiscal weeks up until the previous week and assumed data for the rest of the fiscal weeks in the fiscal month Extract 2: (to be generated on Wednesday of every week) - Will have 100% actual data for the fiscal weeks up until the previous week and assumed data for the rest of the fiscal weeks in the fiscal month

8. Payroll Forecasting Process - 2 Scheduling Absences : both Current and Future dated are applicable Payroll Commissions and other Country Specific forecast elements Sep-15 SMTWTFS 303112345 6789101112 13141516171819 20212223242526 27282930123

9. Payroll Forecasting Process - 2 Custom Gross Calculation Fiscal Week 1 One week actual gross pay with current week absence + three weeks projected gross pay based on forecasted schedules + one week projected gross pay based on the fourth week's forecasted schedule Fiscal Week 2 Two weeks actual gross pay with two weeks absences+ three weeks projected gross pay based on forecasted schedules Fiscal Week 3 Three weeks actual gross pay with three weeks absences + two weeks projected gross pay based on forecasted schedules Fiscal Week 4 Four weeks actual gross pay with four weeks absences + one week projected gross pay based on forecasted schedules Fiscal Week5 Five weeks of actual gross pay with entire fiscal month absences

10. Solution 1: PeopleSoft Time and Labor functionality can be leveraged to provide Estimated Gross for the fiscal month. The system is expected to provide the gross value for the time dependent data and sales commission can also be pulled from Time and Labor. The average commission will be calculated through a custom process. Dependency: The solution depends on the processes involved in regular payroll run Exception: Time independent elements such as Allowances, bonus, yearly payments cannot be calculated through Solution 1 Quarterly/Yearly payments cannot be calculated Payroll Forecasting Solutions Offered -1

11. Payroll Forecasting Process - 2 Solution 2: (integrated solution of using Global Payroll and Time & Labor to achieve Payroll forecasting) Absence Management - Cancel Absence Management - Unfinalize Global Payroll - Cancel Inhouse capture of results Global Payroll Identify & Calculate Time and Labor - Time Admin Custom Gross Calculation Process Absence Management Finalize Absence Management Calculate & Recalculate Time and Labor - Time Admin Absence Management - Identify & Calculate

12. Final Payroll Forecasting Solution

13. Payroll Forecasting Design Upload of Future Schedules Custom Process (CCC Process) Fiscal Time Periods Currency Conversion Forecast Payable Time Mandatory Pay Elements for Payroll Forecasting GL Account Code Mapping with HRMS Earn Code PS HRMS Business Unit VS PS Finance Business Unit Leverage delivered GL Account Code Mapping Reports Generation

14. Time Dependent and Time Independent elements Time Dependent elements All TRCs and Time Rules were leveraged from the Forecast Time Admin Results Time Independent elements Custom Gross Calculation process of the following elements Paid Absences Unpaid Absences Base Salary Volume Allowance Shift Leader Allowance Metro Allowance 13th Month bonus Accrual Double Vacation Pay Accrual Minimum Guaranteed Gross Salary Meal Vouchers Minimum Wage Control Hourly

15. Forecasting Time Admin Process When Time and Labor is processed, Forecast Payable Time option is selected to generate actual value for the current week and forecasted value for the rest of the weeks in the fiscal month based on the future schedules.

16. Forecasting Payable Time Forecast Payable Time Enables to estimate what your payable time is for the current period or for a future time period. Looks at reported time and scheduled time, and calculates what the payable time would be for a specified time period using that information. Enables to look at how many hours has been reported to date in the period, and what the remaining scheduled hours are. The Forecast Payable Time page shows the estimated payable time. Forecasting Payable Time does everything that creating Payable Time does, except process exceptions (TL_TA001200) and update time reporter status (TL_TA001300). It also ignores the EARLIEST_CHGDT and TA_STATUS. Request Payable Time (Time Admin Process) Use the Request Time Administration page (TL_TA_RUNCTL) to select the time reporters and/or groups of time reporters to process. If you do not want to pass data to payroll, and only want to forecast payable time, select the Forecast Payable Time option

17. Payroll Forecasting Reports Profit and Loss Report : encompasses the pay elements for all countries and their corresponding account codes grouped based on their grouping code. Detailed Forecasting Report : groups the time results on a weekly basis for every employee for the fiscal month.

18. Detailed Forecasting Report

19. Profit & Loss Forecasting Report

20. Session ID: Please complete the session evaluation 2016PSFT-102460