1. 2016 Ohio Community-Police Relations Grant Program Guidance for Potential Applicants

2. Introduction and Agenda Overview Purpose of Community-Police Relations Funding Overview of Community-Police Relations Program How to Apply Grantee Selection Process Proposal Narrative Tips (How to Avoid Common Mistakes)

3. OCJS and Community-Police Relations Grant Program The Ohio Office of Criminal Justice Services (OCJS) is a division of the Ohio Department of Public Safety. By statute, OCJS is the lead justice planning and assistance office for the state, and is responsible for administering millions of dollars in state and federal criminal justice funding every year. OCJS also evaluates programs and develops technology, provides training, and products for criminal justice professionals and communities. OCJS has been designated by Governor John Kasich to administer 2016 Community-Police Relations Grant Program funds

4. The Purpose of Community-Police Relations Funding The Ohio Community-Police Relations Grant program aims to encourage, improve, and enhance the important relationship between communities and law enforcement agencies serving those communities

5. How to Apply Read the 2016 RFP (published March 1, 2016) Make sure your organization is eligible Develop your project strategy Write your application Submit your application Mandatory online submission through OCJS Online Grants System, www.ocjsgrants.comwww.ocjsgrants.com

6. Program Areas Funds can be used for local initiatives Examples include: Community Policing Initiatives Law Enforcement Juvenile Mentoring Programs Citizen Attitude Measurement Education and Awareness Tools Evidence-Based Policing Strategies

7. Program Areas Community Policing Initiatives Law enforcement works closely with citizens to build relationships and reduce crime Examples include community-police councils, advisory boards, or departmental units Law Enforcement Juvenile Mentoring Programs Mentors meet one-on-one with at-risk youth to provide mentoring

8. Program Areas Citizen Attitude Measurement Attitudes towards law enforcement and crime are measured using tools like comment cards or citizen attitude surveys Education and Awareness Tools Community members are taught about the duties of law enforcement and provided with information on topics relevant to their community Includes trainings and citizen police academies

9. Program Areas Evidence-based Policing Strategies Strategies that work to reduce crime while improving the relationship between the police and the community Examples include the Community Initiative to Reduce Violence (CIRV), problem-oriented policing, and hot spot analysis

10. Who is eligible to apply? Sub-recipient - A unit of local government. A unit of local government has legislative autonomy, jurisdiction, and authority to act in certain circumstances. Units of government include a city, county, township, or village. Statewide and local nonprofit or faith-based associations. Implementing Agency Implementing agencies are limited to law enforcement agencies and community-based organizations. Projects implemented by law enforcement agencies may not act as their own subreceipients.

11. Eligibility (continued) Law Enforcement agencies applying under this solicitation must be in compliance with crime statistics reporting using either the Ohio Incident-Based Reporting System or Uniform Crime Reporting Summary System, per Ohio Revised Code Section 5502.62(C)(6) All Law Enforcement agencies applying must be working toward the Ohio Collaborative certification. Community- based organization applications must ensure the law enforcement agency serving that community is working toward the Ohio Collaborative certification

12. Project Strategy Evidence-based practices For individual programs please see links listed under each category on page 4 of the RFP Provide a detailed discussion on how an evidence-based practice or a program exhibiting a best practice in the field will be implemented

13. Ohio’s OCPR Funding Funding is capped at $30,000 per project A match of 25% is required and may be in the form of cash or in-kind All costs must directly relate to the goals and objectives of the proposed project OCJS reserves the right to modify project budgets that were submitted or provide partial funding for applications selected for funding Funding of projects through OCJS is subject to availability of funding resources

14. OCPR Grant Overview For technical assistance on any part of the application, call OCJS at: 614.466.7782 Notification of funded projects will be posted on the OCJS website on May 16, 2016. If funded, pre-award conditions and award documentation will be mailed electronically via the OCJS grants management system to selected projects; and before final approval, all required forms and pre-award conditions must be completed and returned to OCJS through the grants management system. All awards will be for 12 months of funding, operating from June 1, 2016 through May 31, 2017.

15. Writing the OCPR Application All forms must be completed and submitted through the OCJS grants management system Application should be: Be as succinct and clear as possible Respond to the criteria identified in the RFP Please do not attach additional pages Faxed copies of the application are not accepted All applications must be in the “application submitted” status to be considered for funding

16. Submitting an Application The deadline for submission is: Proposals must be electronically submitted by 5 p.m. EST on March 31, 2016 Applications received after this date and time will be classified as late and will not be considered for funding

17. OCJS Grantee Selection Process OCJS Grant Coordinator’s Review - All applications will be screened to make sure: They were received by the closing date and time and they have complied with the basic requirements as outlined in the program solicitation The requested amount does not exceed the limitations detailed in the RFP If previously funded, ensure subgrantee is compliant with all reporting requirements OCJS Subject Matter Expert - Applications are reviewed and rated based on the program elements and review criteria Directors Review - Applications will be reviewed by OCJS Administration

18. Proposal Narrative Matrix

19. PROBLEM STATEMENT

20. Problem Statement Applicants should explain or clearly describe the problem or issue to be addressed and its impact on the community Include relevant statistics (national, state, local and agency) Show that the problem exists Include short and long term consequences of the problem Identify the target population to be served Identify other resources and discuss why your program is needed

21. PROJECT DESCRIPTION

22. Project Description Describe the plan of action to be implemented to address the identified problem Discuss how the model or practice is effective and appropriate for problem Show that an evidence-based or best practice is being implemented Demonstrate fidelity to chosen model/program Describe the plan for sustaining the project once state funding is no longer available

23. PROJECT OBJECTIVES

24. Project Objectives Describe the outcomes and changes anticipated Identify an appropriate measured change as a result of the program Identify how the change will be measured Identify baseline data Explain how data will be collected

25. Project Objectives Two objectives are required Please see the examples of objectives listed in the RFP (page 6) An objective relating to the improved relationship between law enforcement and the community is required

26. PROJECT TIMELINE

27. Project Timeline Describe programmatic and administrative activities for project period Provide a thorough and well-defined timeline

28. ORGANIZATION AND STAFF CAPACITY

29. Organization and Staff Capacity Discuss history of organization and accomplishments Provide status update of Ohio Collaborative certification process Demonstrate capacity to implement grants Identify staff qualifications Discuss how grant scope will be accomplished

30. COLLABORATION BOARD

31. Collaboration Board Collaboration boards are required to be comprised of both law enforcement agency personnel and community members

32. Collaboration Board Identify organizations that will participate in providing oversight for the grant Demonstrate commitment from these organizations Commitment letters are required and must be uploaded with grant application Describe extent of collaboration Detail plans for board, i.e. meetings, record keeping, etc.

33. PROJECT BUDGET / BUDGET JUSTIFICATION

34. Budget / Budget Justification Describe the costs associated with implementation Be clear and detailed Explain how items are necessary to the project Clearly describe match funds

35. Additional Questions? Erika Scott ENScott@dps.ohio.gov 614-466-7690 Melissa Darby MBDarby@dps.ohio.gov 614-728-8740