1. System functionality Desktop system at Central Bal Karyalaya (both for Bal & Balika karyalaya). Setup Periods. Setup Designations. Locations hierarchy(for both Bal & Balikas) Setup karyakars for locations Manage Karyakar ferfar (will be the heart of the system). We set karyakar ferfar in the current period for the next period before it starts Manage Access to karyakar for Web portal. Webportal ( Same site for both Bal & Balikas) Administrator tasks Plan Sabhas and downloadables. Manage project setup and downloadables. Manage downloads. Manage trainings Manage Event planning. Aheval submitions for Sayojaks, Nirdeshaks, Sah Nirdeshaks, Mandal Sanchalaks of BSC,BSS and Shisu mandals. Karyakar Can view summery for different levels under them(how to calculate?). Karyakar can download material for activity(both sabha and Projects)

2. National Bal-Balika Location hierarchy Location TypeLocation Level Do sabha Central Office1No Bal Pravruti office2No Balika Pravruti office2No Regions3No Zones4No Xetras5No BSC Mandals6YES BSS Mandals6YES Shishu Mandals6YES Need to discuss about generation Mandal Number.

3. DesignationsLocation Leval No of karyakar s Has one or more location ? Aheval type to fillAssign for level AdminCentral Office1- No Aheval AdminBal/Balika Pravrutin.- No Sah-AyojakRegions11 No VyavsthapakRegions11 No SayojaksZones11 Sayojak Aheval NirdeshakXetra11 Nirdeshak Aheval Sah Nirdeshakxetra21 Sah-Nirdeshak Aheval BSC NirikshakBSC Mandal1Yes BSC Nirikshak AhevalXetra BSC Mandal SanchalkBSC Mandal1Yes BSC Mandal Aheval BSS Mandal SanchalakBSS Mandal1Yes BSS Mandal Aheval Shishu Mandal SanchalakShishumandal1Yes Shishu mandal Aheval Santo ???????? Mandir level karyakar

4. Karyakar Setup Karyakar is the resource in the system. Karyakar will be inserted in the system through karyakar ferfar module. Insert karyakar details as per karyakar form Generate karyakar ID Number ?????? Karyakar’s base location (May be mandir).

5. Current karyakar & history KaryakarLocationDesignationsStart periodEnd period ABCRegion 1VyavsthapakJan-2014 ABCZone 1SayojakJan-2014Jul-2015 111XetraNirikshakJul-2015 222Zone 1SayojakJul-2015 333Zone 2SayojakJul-2015

6. Setting Sabha We have different Type of sabha BSS Sabha: Once in a month at xetra level. BSC Sabha: Once in a week at BSC mandal level. Shishu Sabha: Once in a Week at Shishu Mandal Level. We have to create Different sabha program in the system so that Respective karyakar can see it on sabha page. (sabha this week) We will insert different supporting materials for the each sabha type like. Books for sabha type. Karyakar manuals Demo videos/Audios Etc…. We will insert sabha specific materials (for each sabha).

7. Projects We have two types of projects Projects executes only once (Sardh satabdi mahotsav). Projects executes every year (Annual Training) Create Project. Project name, type, Descriptions,…. Design project specific Aheval. May be a fixed form. Project execute at location level. Project executer designation. Aheval submission Designation. ????????? Insert Project specific materials. Plan Project for Year. Select project from master. Set Time line. Project for (BAL/BALIKA or Both). Insert project specific material for this period. What is project Photo gallery…………………..?

8. Training materials Two types of training materials Downloadable Texts (how to generate text material) Need more discussion on different type of training materials and how to manage this.

9. Events Events are programs arranged by Central office / or local level Create event with Title, Description,…. Event Start and End Date ( one day or multiple day). Event for Bal, or Balika or for both Event Location. Event for location type. Event for location Branches. Event for Designations. When events are published they will be visible to all locations Parent line and Child line. For Example BSS Shiber Date : 22 nd oct 2015 to 26 th oct 2015 Both Sankari. For BSS Mandal, For all locations For BSS mandal Sanchalak, Sayojak……. On publishing this event all BSS Mandal sanchalak and Sayojak and national office will be able to see this event on their Event Calander. Agresar talim Date : 15 th oct 2015 Both Ahmedabad Mandir For Xetra, Zone, Region For North Gujarat Region. For Sayojak, Nirdeshak, Sah- Nirdeshak. On publishing this event all Sayojak, Nirdeshak, Sah- Nirdeshak of North Gujarat Region will be able to see this event on their Event Calander

10. Other modules Manage Sliders. Manage Announcements????????? Manage Ghanshyam News & Nitya Prerna. Inspiring prasang from Ghanshyam &(karyakar vikas ???). Online evaluations. What’s new

11. Roles in the Webportal Admin Aheval Admin Aheval Data entry operator Local Mandir Office co-ordinator We need to create a list of all our Mandir. And group our location hierarchy to this. Karyakar ( all designations)

12. Things to inform / Ask How to indentified current period? What should be available to karyakar as History? Calculations as asked. How to generate karyakar & Location number(Identifiable number)? What can we do for Taluka and district of old system. Karyakar setup once transferred to web portal, we can not change any thing in to that. Justify karyakar ferfar setup.

14. How to setup system Create first period Setup all designation Setup Location hierarchy. Setup karyakars for all designations at locations. Export location- Karyakar relation to web portal Setup Sabha plan. Insert Downloadable materials for sabha. Setup projects. Insert Downloadable materials for Projects.