1. CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction Title I, Part A Overview May 11, 2016 47 th Annual Juvenile Court Community and Alternative School Administrators California State Conference Presented by Lorene Euerle, Education Programs Consultant Title I Monitoring and Support Office California Department of California

2. TOM TORLAKSON State Superintendent of Public Instruction Overview Provide Overall Technical Assistance Review the Single Plan for Student Achievement (SPSA) Discuss School Site Council (SSC) Responsibilities and Composition Review Fiscal Topics Discuss Every Student Succeeds Act (ESSA) Review Frequent Non-compliant Compensatory Education (CE) Findings 2

3. TOM TORLAKSON State Superintendent of Public Instruction SPSA and SSC SSC annually develops, reviews, updates, and approves the SPSA Cycle of Continuous Improvement SPSA forms SSC responsibilities and composition SSC State Board of Education (SBE) Waiver 3

4. TOM TORLAKSON State Superintendent of Public Instruction SPSA The SSC annually develops, reviews, updates, and approves the SPSA, including proposed expenditures. The SPSA contains elements (a) through (e): (a)An analysis of academic performance data to determine students’ needs (b)School goals to meet the identified academic needs of students (c)Activities to reach school goals that improve the academic performance of students 4

5. TOM TORLAKSON State Superintendent of Public Instruction SPSA (Cont.) The SPSA must contain: (d)Expenditures of funds allocated to the school through the Consolidated Application Reporting System (CARS) (e)The means of annually evaluating the progress of programs toward accomplishing the goals, including determining whether the needs of all children have been met by the strategies used, particularly the needs of low-achieving students and those at risk of not meeting state academic content standards 5

6. TOM TORLAKSON State Superintendent of Public Instruction SPSA Other Requirements Local board approval of SPSA (CE 8.1) Consistent with Local Educational Agency (LEA) Plan goals (CE 8.2) Parent involvement in SPSA (CE 8.3) All Title I school requirements (CE 8.4–8.10) Targeted Assistance School (TAS) (CE 8.11) Schoolwide Programs (SWP) (CE 8.12–8.15) 6

7. TOM TORLAKSON State Superintendent of Public Instruction Identify Student Needs Identify Goals Determine Strategies/Activities Approve SPSA Implement Activities Monitor Activities Evaluate Activities Cycle of Continuous Improvement 7

8. TOM TORLAKSON State Superintendent of Public Instruction Seven Steps Step One:Identify Student Needs Step Two:Identify Goals Step Three: Determine Strategies/Activities Step Four:Approve SPSA Step Five:Implement Activities Step Six:Monitor Activities Step Seven:Evaluate Activities 8

9. TOM TORLAKSON State Superintendent of Public Instruction 99 SPSA Form A: Planned Improvements in Student Performance Row 1 Row 2 Row 3 Row 4 9

10. TOM TORLAKSON State Superintendent of Public Instruction 10 SPSA Form F: Budget Planning Tool (online only)

11. TOM TORLAKSON State Superintendent of Public Instruction SSC Responsibilities Develop, review, update, and approve SPSA Involvement during development, updating, and approval Continuous monitoring of implementation Keep documentation, agendas, minutes, and sign-in sheets 11

12. TOM TORLAKSON State Superintendent of Public Instruction SSC Composition Composition: –Principal –Classroom teachers –Other school personnel –Parents and community members –Students (secondary schools) Members selected by peers 12

13. TOM TORLAKSON State Superintendent of Public Instruction SSC Composition for Elementary Schools Principal111 Classroom teachers344 Other staff112 Parents/community members 567 Total members101214 13

14. TOM TORLAKSON State Superintendent of Public Instruction SSC Composition for Secondary Schools School Principal111 Classroom teachers456 Other staff123 Communit y Parents/community members 345 Students345 Total121620 14

15. TOM TORLAKSON State Superintendent of Public Instruction SSC SBE Waiver California Education Code (EC) Section 52863 allows the SBE to waive the SSC requirements to allow one shared SSC for multiple schools The Waiver Process for the California SBE is located on the California Department of Education (CDE) Waiver Web page at http://www.cde.ca.gov/re/lr/wr/index.asp 15

16. TOM TORLAKSON State Superintendent of Public Instruction Fiscal Topics Allowable Uses of Funds 85/15 Expenditure Rule Direct Services Reservations and Centralized Services Title I, Part A Carryover Supplement versus Supplant Comparability of Services Maintenance of Effort (MOE) Time Accounting Inventory 16

17. TOM TORLAKSON State Superintendent of Public Instruction Allowable Uses of Title I, Part A Funds Supports the educational program, not operational expenditures Reasonable and necessary to address the identified needs Research-based actions and strategies that impact student achievement 17

18. TOM TORLAKSON State Superintendent of Public Instruction 85/15 Expenditure Rule Up to 15 percent for administrative and indirect costs At least 85 percent is budgeted for direct services –Required Reservations –Allowable Reservations –School site Allocations 18

19. TOM TORLAKSON State Superintendent of Public Instruction What Are Direct Services? Direct services to students are services for which the student is the direct recipient: Personnel providing “hands-on” instruction Professional development to increase teacher capacity Instructional materials Services that are integral to the quality of the instructional program and academic success of students 19

20. TOM TORLAKSON State Superintendent of Public Instruction Reservations and Centralized Services Reservations Reported in CARS Professional Development Summer School Technical Assistance to Schools Coaches Other Districtwide Programs Centralized Services Included in SPSA Services provided by the LEA SSC must approve If SSC does not approve, LEA cannot “require” activity 20

21. TOM TORLAKSON State Superintendent of Public Instruction Title I, Part A Carryover Title I, Part A funds must be spent within 27 months Carryover of unspent funds limited to 15 percent of previous year’s allocation Waiver requests once every three fiscal years Waiver request includes a plan on how funds will be spent to avoid repayment 21

22. TOM TORLAKSON State Superintendent of Public Instruction Supplement versus Supplant Three-prong test is gone Must be supplemental to state and local funds Identified as a need in SPSA ESSA significantly reduces this requirement Must be reasonable and necessary to address the identified needs Research-based actions and strategies Actions must be annually evaluated for effectiveness 22

23. TOM TORLAKSON State Superintendent of Public Instruction Comparability of Services The LEA has written assurances showing comparability of services across district schools that address: LEA salary schedule Equivalence among schools for teachers, administrators, and other staff Equivalence among curriculum materials and instructional supplies See the CDE Title I, Part A Comparability Documents Web page located at http://www.cde.ca.gov/sp/sw/t1/compar.asp. http://www.cde.ca.gov/sp/sw/t1/compar.asp 23

24. TOM TORLAKSON State Superintendent of Public Instruction Comparability of Services (Cont.) LEA conducts annual calculations to demonstrate compliance and maintains data to support: Allowable exclusions of funds and/or staff from the calculations Data for staff and students were collected on the same date Submitted to the CDE for review once every two years 24

25. TOM TORLAKSON State Superintendent of Public Instruction Maintenance of Effort (MOE) Maintain core programs from one year to the next with state/local funds At least 90 percent of the funds from previous school year If MOE not met, the allocation is reduced by the difference between 90 percent of the previous year and the percentage by which funding has fallen below 90 percent 25

26. TOM TORLAKSON State Superintendent of Public Instruction Time Accounting Semi-annual Certification Personnel Activity Reports LEA Substitute Systems or Processes 26

27. TOM TORLAKSON State Superintendent of Public Instruction LEA Equipment Inventory The record describes the acquisition by: Type/description Model/name Serial number Funding source Acquisition date Cost 27

28. TOM TORLAKSON State Superintendent of Public Instruction Location Current condition Transfer, replacement, or disposition of obsolete or unusable equipment Must conduct a physical check of the inventory of equipment within the past two years Must reconcile the inventory records with actual equipment located LEA Equipment Inventory (Cont.) 28

29. TOM TORLAKSON State Superintendent of Public Instruction TAS versus SWP TAS Identified using multiple, educationally related, objective criteria Students most at risk of failing Support programs for eligible students SWP Entire school population Upgrades the entire educational program of the school Can serve all students At least 40 percent of students are from low- income families 29

30. TOM TORLAKSON State Superintendent of Public Instruction Not required for a County Office of Education Not required for a Charter School Required for all LEAs –Title I –Title II –Title III –Migrant Education Consultation with Private Schools 30

31. TOM TORLAKSON State Superintendent of Public Instruction ESSA – What We Know What Is In ESSA LEA Plan SPSA Time Accounting Inventory TAS SWP What Is Not In ESSA Program Improvement Notifications Supplemental Educational Services (SES) School Choice LEA Web Site Data for SES/Choice 20 percent SES and Choice Transportation 31

32. TOM TORLAKSON State Superintendent of Public Instruction ESSA – This Year SES Waiver –Transition Plan Program Improvement –Notifications –SES and Choice Transportation Questions –For future responses 32

33. TOM TORLAKSON State Superintendent of Public Instruction Frequent Non-compliant CE Findings CE 7 School Site Council Composition (15.8%) CE 8 SSC Approves SPSA (42.1%) CE 17 LEA Disburses Funds Consistent with CARS (36.8%) CE 26 LEA Evaluates Effectiveness of Programs (24.5 %) CE 27 SSC Annually Evaluates SPSA Services (36.8%) 33

34. TOM TORLAKSON State Superintendent of Public Instruction Questions 34

35. TOM TORLAKSON State Superintendent of Public Instruction Contact Information Lorene Euerle Education Programs Consultant Title I Monitoring and Support Office 916-319-0728 leuerle@cde.ca.gov 35