1. What is Microsoft Office? Microsoft Office is an integrated software package. An integrated software package is a collection of software applications. An advantage of using an integrated software package is that each application has a familiar look with common functions. Integrated software packages generally include applications that are common to business and education.

2. What is Microsoft Office? Microsoft Office is an integrated software package. Microsoft Office is a collection of various software applications: Word Excel PowerPoint Access Publisher Outlook

3. What is Microsoft Office? Microsoft Office is an integrated software package. Microsoft Office is a collection of various software applications: Word the word processing program Word enables you to create documents such as letters, resumes, reports, and other desktop publishing documents including brochures, fliers, and forms.

4. What is Microsoft Office? Microsoft Office is an integrated software package. Microsoft Office is a collection of various software applications: Excel the spreadsheet program Excel lets you work with numbers to prepare items such as budgets or to calculate loan payments or to manage financial data. Excel also allows you to show information as charts and graphs for easier understanding.

5. What is Microsoft Office? Microsoft Office is an integrated software package. Microsoft Office is a collection of various software applications: PowerPoint the presentation program PowerPoint is used to create electronic slides that usually accompany a speech or presentation.

6. What is Microsoft Office? Microsoft Office is an integrated software package. Microsoft Office is a collection of various software applications: Access the data base program Access allows you to organize and sort information such as addresses and inventory items.

7. What is Microsoft Office? Microsoft Office is an integrated software package. Microsoft Office is a collection of various software applications: Publisher the desk top publishing program Publisher helps you design professional-looking documents such as newsletters, brochures, letterhead, business cards, and greeting cards.

8. What is Microsoft Office? Microsoft Office is an integrated software package. Microsoft Office is a collection of various software applications: Outlook The communications program Outlook is the program used to send and receive email messages and to organize information about people, appointments, and to-do lists.

9. The “look” of Word is similar to the other Office products.

10. Title Bar: Shows the names of the program and the current file. The title bar identifies the name and type of the saved document. Document1 is the default name. If you save your document, you will be prompted to select a save location and a file name.

11. Quick Access Toolbar: Provides access to commonly used commands such as save, undo and redo, and other customizable tools.

12. Ribbon: Contains tabs from which you can choose a variety of commands. The Ribbon displays the content options for the selected tab, providing access to command options as well as Microsoft themes to assist in the appearance of the document and the functionality of the user. The Ribbon replaces the menus and toolbars in previous versions of Word.

13. The Ribbon The Ribbon is “command central” for the Office programs. The tabs on the Ribbon organize the commands into related tasks. The commands change with each tab. The commands for each tab are organized into groups. Each group contains buttons that you click to choose a command. Commands are actions you wish to execute or perform.

14. The Ribbon For instance, if I want to place a picture into my work area, I would choose the Insert tab (to “insert” a picture). In the group labeled “Illustrations” is the Picture button. Clicking on the Picture button will prompt you to locate the picture you wish to insert into your document.

15. Menu Tabs: Similarly, the menu tabs allow you to access specific options on the Ribbon. The File tab opens the Backstage view, which contains commands for working with files, such as opening, saving, printing, and creating new files. Groups: Organize related commands or operations. Each group appears below the ribbon and change with each tab. For example, all commands associated with fonts are located in the FONT group under the HOME tab, while all the related commands for the layout of the page are located PAGE SETUP group under the PAGE LAYOUT tab.

16. One thing to note: The tiny box with an arrow in the bottom right corner of the group is a Dialog Launcher (MORE BUTTON). The Dialog Launcher opens a window that provides more options.

17. Click on the File tab to access the Backstage view. To exit Backstage view, press the ESC key.

18. Taskbar: shows the programs that are currently running, and it allows you to switch from one to the other by clicking on the desired program on the Taskbar. Program Buttons: These are the running programs accessible from the Taskbar.

19. Status bar: Provides information about the current file and process. It shows information about the document such as the current page and the total number of pages as well as the number of words (for Word) or the current slide and total number of slides (for PowerPoint).

20. View buttons: Change how the file is displayed in the work area. They allow you to change the view mode or how you want to look at your document.

21. PRINT LAYOUT view displays pages exactly as they will appear when printed. Print Layout view is also the most commonly selected view options.

22. FULL SCREEN READING LAYOUT view displays pages without distracting elements like extraneous toolbars; it is designed to make reading documents on the screen more comfortable.

23. WEB LAYOUT view displays pages as they will appear when published as a Web page.

24. OUTLINE view displays the structure of the document and allows you to move, copy, and reorganize text by dragging headings.

25. DRAFT view displays page for typing, editing, and formatting text while simplifying the layout of the page.

26. Zoom controls: allow you to view your document at different zoom percentages. You can zoom in to view or manipulate a detail or you can zoom out to view the entire layout of your document page.

27. Work area: Displays the contents of the file you are working on. It is the pallet on which you create a presentation or on which you type a document. Insertion point: shows where text will appear when you type. Sometimes referred to as a cursor, it can be located to almost any point In the document.

28. Help button: Opens the Help window for the program. This is often a useful feature.

29. Practice using the HELP Button Click on the HELP button and launch Microsoft Help. Enter in the search window: How to set margins

30. Practice using the HELP Button After clicking SEARCH, you should see a pop-up screen that looks like this: Click on CHANGE PAGE MARGINS

31. Practice using the HELP Button Search will usually yield several options. You can scroll through various topics until you find one that most closely matches what you’re looking for.

32. Practice using the HELP Button In this instance, the option that is labeled: Change Margins would be useful.

33. Practice using the HELP Button Scroll through the help document to see what information is provided and follow the instructions. You may also return to your search and choose another option.

34. Intro to Microsoft Word Word is a powerful, full-featured word processor with comprehensive writing tools. While most of us think we need to create documents in Word, templates are available for assorted applications. Word templates offer users a variety of creative and productive opportunities.

35. Intro to Microsoft Word Open Microsoft Word (it will show a blank document). From the FILE drop-down menu, choose NEW. You should see a variety of new options. Choose FLYERS.

36. Intro to Microsoft Word Click on the EVENTS FLYERS folder.

37. Intro to Microsoft Word Preview the various FLYER templates by clicking on the template thumbnail. So you know, just about anything you can do using Publisher, you can do using Word.

38. Microsoft Word Formatting Text While most of us know how to change the text in Microsoft Word, there may be a few techniques that 2010 offers that you may not be familiar with. Once you have typed text in a document, you can change the appearance of the text by doing what is called formatting.

39. Microsoft Word Formatting Text FONTS are what are called “designs of type.” There are thousands of fonts and new ones are created every day.

40. Microsoft Word Formatting Text Fonts are like clothing: they can be casual (informal) or dressy (formal). Calibri Times New Roman Bernhard Fashion Hand of Sean Adventure Brush Script Patriot Ringbearer Milk Cocoa When choosing a font, you should consider the kind of impression you want the text to make.

41. Microsoft Word Formatting Text In addition to changing the font, you can change the font’s attributes. A font attribute is essentially how a font looks and includes: size color Style (which includes italics, bold, and underlined) size color

42. Microsoft Word Formatting Text The Text Effects Button allows you to add complimentary effects without using WordArt.

43. Microsoft Word Copying Formatting Often you will spend time formatting text and then you need the same formatting in another part of your document. Use the Format Painter tool. Select the text with the format that you want to copy and click on the FORMAT PAINTER button.

44. Copying Formatting Highlight to select HISTORY OF COLORADO Microsoft Word

45. Copying Formatting Change the font color to red. Change the font size to 14. Bold the text. Apply a shadow effect. Microsoft Word

46. Copying Formatting With the Format Painter tool selected, click and hold the mouse while dragging it across the text you wish to format. Microsoft Word

47. Copying Formatting Single-click the Format Painter tool to apply a format to one selected group of text. Double-click the Format Painter tool to format more than one selection. Practice formatting multiple groups of text. Microsoft Word

48. To practice these concepts, complete pages 77-96, Chapter 4, Formatting Text in the Word digital text book. Do not print; save in your OWN student folder. After completing the text book exercise, complete the How I Spent My Summer activity. Do not print; save in the FINISHED PROJECTS folder in the student common drive. Microsoft Word

49. Intro to Microsoft Word Ch. 5 When we type papers or create documents in Word, sometimes it is convenient to know how to format paragraphs. Just as you apply formatting to text, you can also use Word features to format paragraphs and entire documents.

50. Intro to Microsoft Word Word allows you to view rulers along the top and left margins. If the rulers are not present, select the VIEW RULER button located on top of the vertical scroll bar on the right side of the window.

51. Intro to Microsoft Word Word allows you to view rulers along the top and left margins. You can also click the View tab on the Ribbon and then in the Show group, click the Ruler check box.

52. Intro to Microsoft Word Setting Margins Most of us are familiar with setting the margins; students often attempt to make their papers look longer by increasing the margin width. Margins are the blank areas around the top, bottom and both sides of a page. Word sets predefined margin settings which you can keep or change, or you can customize the margin settings.

53. Intro to Microsoft Word Setting Margins To access the margin options, click on the PAGE LAYOUT tab and choose MARGINS from the PAGE SETUP group. You can choose one of the presets from the drop-down menu or you can click on CUSTOM MARGINS.

54. Intro to Microsoft Word Setting Margins The Custom Margins option allows you to set margins to your specifications and then allows you to set those options as the default. The factory preset default is 1” margins.

55. Intro to Microsoft Word Setting Margins Helpful hints Always start with the default 1” margins. After typing your entire document, change your margin sizes (top, bottom, left, right) in order to fit your document to your specific needs. Never set your margins too narrow; many printers require a minimum margin space to print.

56. Intro to Microsoft Word Aligning Text Alignment refers to the position of text between the margins. There is LEFT-ALIGN and there is something that is called JUSTIFIED. Justified is where the spacing is modified (sometimes oddly) so the text is both left and right aligned text. There is RIGHT-ALIGN There is CENTERED

57. Intro to Microsoft Word Aligning Text You can align a single line of text as well as a group of lines or an entire paragraph. The alignment options are located under the HOME tab in the Paragraph group.

58. Intro to Microsoft Word Indenting Another feature that is sometimes compromised by using the space bar is indent. You can indent from the left margin and from the right margin, or from both margins. Indent is the space between text and a document’s margin (you indent when you type a new paragraph when writing an essay).

59. Intro to Microsoft Word Indent Marker Descriptions First-Line Indent: Indents only the first line of a paragraph. Hanging Indent: Indents all lines of a paragraph except the first line. Left Indent: Indents all lines of a paragraph. The LEFT INDENT marker has three parts.

60. Intro to Microsoft Word Indent Marker Descriptions RIGHT INDENT: Indents the entire right side of a paragraph. The RIGHT INDENT marker has only one part. In other words, it’s like creating a new right “margin” just for that paragraph.

61. Intro to Microsoft Word First-Line Indent: Indents only the first line of a paragraph.

62. Intro to Microsoft Word Hanging Indent: Indents all lines of a paragraph except the first line.

63. Intro to Microsoft Word Left Indent: Indents all lines of a paragraph.

64. Intro to Microsoft Word Right Indent: Indents the entire right side of a paragraph.

65. Intro to Microsoft Word Indenting Entire Paragraphs Click the INCREASE INDENT or DECREASE INDENT buttons in the PARAGRAPH group on the HOME tab. decreaseincrease The indent command buttons move in ½ inch increments.

66. Intro to Microsoft Word Indenting Using the Paragraph Dialog Box Click the PARAGRAPH DIALOG BOX LAUNCHER in the PARAGRAPH group.

67. Intro to Microsoft Word Indenting Using the Dialogue Box Type the measurement for the left and right indents. Click to set REGULAR (none), FIRST LINE or HANGING indent.

68. Intro to Microsoft Word Adjusting Line Spacing The default line spacing for a Word document is 1.15 lines, not single spaced. A little bit of extra space between lines makes text easier to read on screen.

69. Intro to Microsoft Word Line Spacing versus Paragraph Spacing Paragraph spacing is the amount of space BETWEEN paragraphs. The default in a Word document is to add 10 points of space after each paragraph.

70. Intro to Microsoft Word Line Spacing versus Paragraph Spacing After applying a double-space to the entire documents, the space between the two paragraphs is a little larger because of the default 10 point space between paragraphs

71. Intro to Microsoft Word Line Spacing versus Paragraph Spacing To remove the extra space between paragraphs, use the PARAGRAPH DIALOG BOX to change the AFTER spacing to 0 (zero).

72. Intro to Microsoft Word Line Spacing versus Paragraph Spacing To remove the extra space between paragraphs, use the PARAGRAPH DIALOG BOX to change the AFTER spacing to 0 (zero).

73. Intro to Microsoft Word Line Spacing versus Paragraph Spacing OR … Click the LINE AND PARAGRAPH SPACING button in the PARAGRAPH group and choose the REMOVE SPACE AFTER PARAGRAPH option.

74. Intro to Microsoft Word Line Spacing versus Paragraph Spacing A good rule of thumb … Set your line and paragraph spacing BEFORE you start typing your document.

75. Intro to Microsoft Word Tabs Tabs mark the place where the insertion point will stop when you press the TAB key. Default tab stops are set every half inch (.5”) and are left-aligned. The TAB SELECTOR is located to the left of ruler and below the Ribbon.

76. Intro to Microsoft Word Tabs

77. Intro to Microsoft Word Tabs

78. Intro to Microsoft Word Tabs To set a tab stop, highlight the paragraph to which you want to apply the tab. Using the TAB SELECTOR, click to choose the type of tab you want (left, right, center, or decimal).

79. Intro to Microsoft Word Tabs Click the ruler at the location you want to set the tab. A tab stop marker appears on the ruler at the location you clicked.

80. Intro to Microsoft Word Leaders Leaders are solid, dotted, or dashed lines that fill the space before a tab setting. Leaders are often used in tables of contents.

81. Intro to Microsoft Word Leaders Double-click the tab marker on the ruler where you want to create the leader. This will open the TABS DIALOG box.

82. Intro to Microsoft Word Bulleted & Numbered List A bulleted list is a list of items that is preceded by any small character (these could be symbols, icons, or pictures). You can insert a bullet before or after the text is typed by clicking on the BULLETS button in the PARAGRAPHS group in the HOME tab.

83. Intro to Microsoft Word Bulleted & Numbered List A numbered list is a list of items that appear in a particular order. You can create a numbered list before or after the text is typed by clicking on the NUMBERING button in the PARAGRAPHS group in the HOME tab.

84. Intro to Microsoft Word Customizing Bulleted & Numbered Lists Lists are automatically formatted with a hanging indent. These can be changed by dragging the indent markers on the ruler. You can choose a bullet type from the BULLET LIBRARY by clicking the arrow next to the BULLETS button in the PARAGRAPH group.

85. Intro to Microsoft Word Customizing Bulleted & Numbered Lists Lists are automatically formatted with a hanging indent. These can be changed by dragging the indent markers on the ruler. You can choose a number style from the NUMBERING LIBRARY by clicking the arrow next to the NUMBERING button in the PARAGRAPH group, or you can choose DEFINE NEW NUMBER FORMAT to set your own.

86. Intro to Microsoft Word Creating a Multi-Level List A multi-level list is a list with two or more levels of bullets or numbering. Sometimes called an Outline Numbered List. You can choose an outline style from the LIST LIBRARY by clicking the arrow next to the MULTI-LEVEL button in the PARAGRAPH group, or you can choose DEFINE NEW MULTI- LEVEL LIST to set your own.

87. To practice these concepts, complete pages 102-125 Chapter 5, Formatting Paragraphs and Documents in the Word digital text book. Do not print; save in your OWN student folder. After completing the text book exercise, complete the Bullets and Numbered Lists activity. Do not print; save in the FINISHED PROJECTS folder in the student common drive. Intro to Microsoft Word

88. Graphics, Columns, Text Wrap One of Microsoft Word’s strengths as a word processor is that it easily integrates graphics and applies text wrapping features while providing various photo and graphic editing capabilities.

89. Graphics, Columns, Text Wrap Copy the folder titled Word Graphics_Column Activity into your student folder. Open the Word document titled Costa Concordia salvage nears final phase_STUDENT.

90. Graphics, Columns, Text Wrap The document should look like the example:

91. Graphics, Columns, Text Wrap The first thing we want to do is indent the paragraphs: Select all the body text.

92. Graphics, Columns, Text Wrap Move the FIRST LINE INDENT marker over to the ¼” mark on the on the ruler to indent the first line of each paragraph.

93. Graphics, Columns, Text Wrap With the body text selected, click the PAGE LAYOUT TAB, then click COLUMNS in the PAGE SETUP group, and then select options three.

94. Graphics, Columns, Text Wrap The body text should appear as shown. Although you’ve selected three columns, there is only text enough for two (at this point).

95. Graphics, Columns, Text Wrap Now click on the INSERT tab and choose PICTURE from the ILLUSTRATIONS group. Navigate to the photo image costa_concordia-1 and double click on the file.

96. Graphics, Columns, Text Wrap The image is placed onto the Word document but in order to size and place the image, you must apply text wrap. With the image selected (and you can tell the image is selected because there will be eight points or handles on the outline around the graphic),

97. Graphics, Columns, Text Wrap With the image selected (and you can tell the image is selected because there will be eight points or handles on the outline around the graphic), click on the WRAP TEXT button in the ARRANGE group, in the PAGE LAYOUT tab.

98. Graphics, Columns, Text Wrap Then choose the TIGHT option. The text of the column adjusts around the image.

99. Graphics, Columns, Text Wrap Next we will change the size of the image to two columns wide. This will adjust the image size proportionally. Grab the BOTTOM LEFT CORNER HANDLE and stretch the image to the beginning of the first column.

100. Graphics, Columns, Text Wrap One photo-editing feature is photo-cropping; we will crop the photo to fit the document we are creating. With the image selected, choose CROP from SIZE group on the FORMAT tab. Black adjustment guides appear over the handles.

101. Graphics, Columns, Text Wrap One photo-editing feature is photo-cropping; we will crop the photo to fit the document we are creating. Position the cursor on the TOP CENTER adjustment guide and press and hold the left mouse button. With the LEFT mouse button pressed, drag the mouse to “crop” the top portion of the image. Press ENTER to complete the action.

102. Graphics, Columns, Text Wrap One photo-editing feature is photo-cropping; we will crop the photo to fit the document we are creating. The action crops out the unwanted part of the image. Because text wrapping is on, the text adjusts and rolls into the third column.

103. Graphics, Columns, Text Wrap Adding a border to the image will help separate the image from the white background. Click the FORMAT tab and expand the dialog box. Choose the SIMPLE FRAME, BLACK style.

104. Graphics, Columns, Text Wrap Reposition the picture to make your document more attractive or to put the picture closer to the information it represents. The text automatically adjusts because TEXT WRAP is being used. Click and hold the LEFT mouse button and drag the picture into the desired position (as shown).

105. Graphics, Columns, Text Wrap Next we will insert another picture. Click on the INSERT tab and choose PICTURE from the ILLUSTRATIONS group. Navigate to the photo image costa_concordia-2 and double click on the file.

106. Graphics, Columns, Text Wrap When the picture appears on your document, you will want to add the TEXT WRAP feature. Then size the image to fit across two columns. Then position the image on the TOP RIGHT of the body text. Your document should look like the example.

107. Graphics, Columns, Text Wrap Click on the CORRECTIONS button in the ADJUST group of the FILE tab and choose the option that enhances the image the best. In this case the BRIGHTNESS: +40% CONTRAST: 20% is probably the best choice.

108. Graphics, Columns, Text Wrap The final page should look like this sample.

109. Graphics, Columns, Text Wrap To practice these concepts, complete pages 137-171 Chapter 6, Working with Graphics in the Word digital text book. Do not print; save in your OWN student folder. After completing the text book exercise, complete the Holiday Newsletter activity. Do not print; save in the FINISHED PROJECTS folder in the student common drive.