1. Aramark Custodial Services Contract Extension Discussion Chelmsford School Committee February 25, 2014 Dr. Frank Tiano, Superintendent Kathleen McWilliams, Business Manager

2. Custodial Timeline February 2011 – Chelmsford School Committee and Administration began exploring outsourcing custodial services. Spring 2011 – School Committee and Administration reviewed results of the Request for Proposal (RFP) June 2011 – Chelmsford School Committee voted to privately contract the district’s custodial services.

3. Ten Vendors bid on the cleaning contract for Chelmsford Public Schools. The bids were rated on the quality of the services to be provided. The monetary figures were sealed. Aramark was one of the bids that rated the highest against the expectations of the RFP. Aramark was awarded the contract based on quality and pricing.

4. List of Vendors for Cleaning Services - Bid May 2, 2011 Year 1Year 2Year 3Year 4Year 5 1 Express Janitorial Service Group $1,014,000$1,044,420$1,075,753$1,108,026$1,141,267 2 Peace Plus Maintenance Corp. $1,090,000$1,122,700$1,156,381$1,191,072$1,226,805 3 Complete Cleaning Company, Inc. $1,290,000$1,335,000$1,361,853$1,402,708 4 ABM Janitorial Services $970,707$999,828$1,029,823$1,050,419$1,071,428 5 UGL Services $1,080,261$1,112,669$1,146,049$1,180,430$1,215,843 6 GCA Services Group $1,301,463 $1,327,498$1,354,042$1,381,123 7 AMPM Facility Services $1,225,812$1,262,587$1,300,465$1,339,479$1,379,664 8 Aramark $841,033$866,264$892,252$919,019$946,590 9 S.J. Services Inc. $961,910$1,018,000$1,080,000$1,115,000$1,149,000 10 Capital Contractors $1,116,500$1,149,995$1,184,494$1,220,100$1,256,703

5. Custodial Costs FY09-FY14 Figures include all costs –supplies/ contracted services. FY14 EOY report & Supplies are budgeted numbers FY09FY10FY11FY12FY13FY14 Chelmsford from End Of Year Report $1,254,441$1,255,127$1,322,661$1,075,420$996,889$1,054,056 Contracted services(Aramark) $841,033$866,264$892,252 Supplies $234,387$130,625$161,804 Savings $247,241$325,772$268,605 Approximate annual savings$300,000

6. Recommendation to renew Aramark Contract for years 4 & 5 The average annual savings is over $300,000 The facilities are in good shape and overall service is continually improving. There is a stable workforce in place. There has been a substantial investment in resources over the past year. APPA Custodial Effectiveness Audit Inspections have been instituted. Scores are discussed with Principals and Leads.