1. STEMbassadors Adult Liaison Orientation December 3rd, 2015

2. Outline STEMbassadors Background The STEMbassador Process …or… What do I do as a Liaison? More Questions & Sharing Future Meetings 2

3. STEMbassadors Background Origin Recent Success Broader Purpose Relationships to Other Outreach 3

4. 4 Origins: 2011 Young Scholars Pr

5. Successes School Year Liaisons for 94 schools (Arlington, Fairfax, Loudoun, Prince William) Thousands of student volunteer hours More than 40 events Summer 2011: 100 STEMbassadors, 18 schools 2013: 200 STEMbassadors, 50 schools 2015: 250 STEMbassadors, 76 schools (Arlington, Fairfax, Loudoun, Prince William) 5

6. Purpose Support STEM education & activities Inspire a joy of learning Vehicle to give back to base school communities 6

7. Purpose, contd. High school student STEMbassadors carry forward the mission of Thomas Jefferson High School for Science and Technology (TJHSST) to schools in the region Adult STEMbassador Liaisons build relationships with local schools to foster participation Student STEMbassadors in STEM activities at the neighborhood school Elementary & middle school students in STEM outreach events at TJHSST (or elsewhere) 7

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13. Outreach Effort Benefits Identify problem solvers from diverse populations Promote TJ student social responsibility and communication skills Establish sustainable relationships in K-12 STEM pipeline, including connections to under-represented populations Serve as a regional Governor’s School 13

14. STEMbassador Linkages Student groups Admissions 14

15. Student Club Efforts Eighth period clubs tutoring NHS/honor societies Groups to promote outreach connected to diversity Clubs to host special events at TJ or in target schools 15

16. TJ Admissions Outreach specialist Participate in STEM initiatives in schools and in the community Information sessions in elementary and middle schools Coordinate efforts to build a STEM pipeline Identify school contacts for STEMbassadors 16

17. The STEMbassador Process Foster relationship with an elementary and/or middle school Develop network of student volunteers from TJ and/or other high schools Address TJ 8 th period paperwork and transportation (if applicable) Share feedback with other adult liaisons 17

18. STEMbassador Coordinators NameRoleTJHSST Role Evan Glazer (emglazer@fcps.edu) Communications, community relations, student and teacher contact Principal Dr. Aditi Vij, Vineet Vij & Sharmila Murthy (stembassadors@tjhsst.edu) STEMbassador liaison coordinatorsParent volunteers Amos Simms-Smith (AOSimmsSmith@fcps.edu) Elementary School STEM contact Admissions outreach specialist Joan Burch (jmburch@fcps.edu) 8 th period scheduling club contacts paperwork 8 th period activities coordinator STEMbassadors (stembassadors@tjhsst.edu, ptsa@tjhsst.edu) ptsa@tjhsst.edu Advertise service or activity needs Request zip code blast Parent volunteers 18

19. STEMbassador Relationships 19 TJ STEM- bassador liaison (you) TJ student and teacher STEMbassadors Local school STEM contact (elementary school) Local school teachers and students

20. STEMbassador Activities Volunteer requests from schools Science fair project mentoring After school coaching Evening & weekend STEM events ex: Family Science Night TJ- sponsored weekend events Tutoring during 8 th period Volunteer requests from Children’s Science Center (CSC) 20

21. Liaison Involvement STEM and related events Target schools Evenings Weekends Afterschool Elsewhere TJ Other locations 21

22. STEP 1: The Web Portal Visit STEMbassadors portalSTEMbassadors portal for information and forms Username: stembassador Password: scitechengmath (think STEM) PS: Do not share the log in info. 22 http://www.tjhsst.edu/discovery/outreach/stembassador /

23. STEP 2: Meet with STEM Contact Find STEM contact info. on portal If contact does not exist, use letter to reach principal Once you establish STEM contact meeting, use recommended talking points to brainstorm outreach ideas 23

24. Advice for Scheduling Evening or weekend events At target school At TJ For non-FCPS schools, use FCPS teacher workdays Recruit volunteers from pyramid high school Recruit other parents (transport, monitor) Carpool with other nearby schools 24

25. STEP 3: Volunteer Network Develop your own network of student contacts (e.g. via your child or neighborhood) The school cannot release information about students, although you can look in the PTSA directory. 25 TJ student STEMbassadors

26. STEP 4: Volunteer Recruitment When STEM contact sends a student volunteer request Approach your student network Send request for student Intranet posting Send request for zip code blast If responses still inadequate, contact your pyramid HS Ask us to contact your pyramid HS Exchange Service Opportunity ​ Liaison should notify their elementary school of TJ outreach events e.g., Techstravaganza 26

27. STEP 5: Records Access service activity log on portal to keep track of TJ student involvement Note when local school students attend TJ events  We will be updating the website so the adult liaisons will be able to log in to post event summaries and pictures to share 27

28. STEMbassadors Portal 28

29. 8 th Period Guidance 1.Apply for FCPS badge from 8 th period office 2.Schedule activity dates with 8 th period office 3.Arrange for student transportation from TJ to the school & coordinate “hand off” of students to the neighborhood school FCPS rep. 4.Assure that students have a way to get home after the activity concludes & wait until all student volunteers have departed. 29

30. Future Meetings Mid-year Liaison networking meeting End of year thank you We’re always available to answer questions and provide advice 30

31. Calendar DateActivity SeptemberReview portal and provide feedback, New Liaison & student recruiting August - OctoberMeet school STEM contact September-JanuaryLaunch STEMbassador activities September-JuneRecord activities & student participation January, AprilRespond to feedback surveys JuneProvide summary of service activities April - JulySupport summer STEMbassadors (if your school is participating) OngoingConsult with coordinators for assistance 31

32. Forms New adult liaison form https://docs.google.com/forms/d/1900B1zcUMCOy7yhWOiiWY5tOrDloti 1Xqb251tselYY/viewform Returning adult liaison form https://docs.google.com/forms/d/14kr-ZgPlrV3scJ_SfeUNrTBvVJ8OD- y0gU6Sf1dmf3I/viewform Student volunteer request form https://docs.google.com/forms/d/1WJh6a2smsxW93vr0DUPIY1ltviazrFu V_ODnzIAMQPw/viewform 32

33. Thank You Liaisons are welcome to share ideas & suggestions We look forward to having a phenomenal STEMbassador year with you! 33 Questions or Feedback? Contact us. Dr.Aditi Vij, Vineet Vij, Sharmila Murthy stembassadors@tjhsst.edu