1. May 2012

2. 1. Welcome 2. Confirmation of Minutes 3. Guest Speaker 4. Parish Reports ◦ Chairman's Report ◦ Accounts ◦ Attendance ◦ Planning ◦ Leche’s and Smith’s Charity ◦ Recreation Ground 5. District, County and Police 6. Questions 7. Close and Refreshments

3.  Review of 2011 Annual Parish Meeting Minutes  Matters arising  Signature of minutes

5. Belinda Croft

6.  Who are your Councillors?  The Election  What are the defined Areas of responsibility  Fletching Parish Council ◦ Belinda Croft Chairman ◦ Peter Roundell Vice Chairman ◦ Celia Everard Planning Chair ◦ Stephen Walker ◦ Barry Dickens ◦ Lady (Noel) Collum ◦ Derek Lingham ◦ Edward Hooper ◦ Ian Setford ◦ David Harris Clerk

7. Election cost from Precept £1,2??

8. ResponsibilityCouncillors PLANNINGCelia Everard, Lady Collum and Derek Lingham FOOTPATHSCelia Everard, Ian Setford and Edward Hooper COMMONSBarry Dickens, Derek Lingham and Ian Setford TREE WARDENLady Collum TREE SAFETYBarry Dickens, Lady Collum and Derek Lingham HUSBANDRYBarry Dickens and Edward Hooper BURIAL GROUNDBarry Dickens, Celia Everard and Ian Setford RECREATION GROUND COMMITTEESteve Walker and Edward Hooper VILLAGE HALLPeter Roundell WDALC*Peter Roundell HIGHWAYSBelinda Croft, Stephen Walker and Derek Lingham TRANSPORTBarry Dickens and Peter Rounell HOUSINGLady Collum and Steve Walker MAGAZINEBelinda Croft CHEQUEBelinda Croft, Lady Collum, Barry Dickens and the Clerk PLANNINGAll members of the Council – Councillor C. Everard EMERGENCY PLANNINGStephen Walker WEBSITEBelinda Croft

9.  Badgers ◦ No further encroachment into the burial ground  Artificial Flowers ◦ Burial Ground regulations updated  Grass Contract ◦ Awarded to Nice and Tidy ◦ One year Contract ◦ Estimated cost of £4950 pa  Village Maintenance

10.  Parking meeting ◦ Many suggestions  ‘Give Way’ markers Cherry Gardens  Disabled parking bay  Village Taxi service

11.  Continued utilisation  Captured majority of responses regarding Broadband  Updated weekly (most weeks)  What do you want to see published?

13.  Recreation ground committee ◦ The committee has worked hard on compiling fair charges to the numerous clubs that use the facilities which have been accepted by all ◦ Insurances have been combined with the Parish Council to reduce costs ◦ Funds were raised through the very successful village fun run which is being staged again in September  Village Hall ◦ After 25 years of devoted service from Jack and Gwen, the Village Hall now has new caretakers Mark and Rebecca Anderson. ◦ They have already refurbished the accommodation in time to welcome the twins and are settling in to the role well.

14. David Harris

15. Grants made to: PCC – Grass Cutting PCC – Repairs to floodlights Cleaning of War Memorial Replacement floodlight for War Memorial Diamond Jubilee Committee

18. Celia Everard

20.  The charity was established under a Charity Commission scheme on 29 January 1963 and was a amalgamation of the Richard Leche Charity (founded 1596), which had a small fund, and the Henry Smith Charity (Tolleshunt D’Arcy estate) established in 1641, which had an income, which the trustees receive annually, being the share of the rents from property in Essex.  The period of office for nominated trustees is four years.  The Leche’s and Smith’s Charities trustees at present are: ◦ Bernard Trew Nominative trustee for Fletching PC ◦ Barry Dickens Nominative trustee for Fletching PC ◦ Mrs Karen Day Nominative trustee for Danehill PC ◦ Mrs Mary Lynch Co-optative trustee for Fletching. ◦ Jonathan Blake Co-optative trustee for Danehill.  The purpose of the trust is for the general relief of the poor in the ancient parish of Fletching – which now means Fletching and Danehill parishes.  This past year (in 2011) the charity has made grants to local residents of the parishes totalling £2,775. Barry Dickens