1. Presentation to Adjunct Faculty (AF) Members By Academic Affairs August 16 th, 2012 Dr. Braha Dr. Kehe MEET AND CONFER POLICY MEETING 1

2.  Interim Provost  Mr. Ron Collins, Sr.  Associate Provost  Dr. Braha  Mr. Siemer  Vice President of Administration & Finance  Ms. Early  Director of Human Resources (HR) GREETINGS & INTRODUCTIONS Introductions of Adjunct Faculty Members Share any concerns 2

3.  Typically, “Meet and Confer” (M/C) is used by employees to engage a labor organization to assist them in discussions with management over issues of concern, often related to compensation, benefits and terms of employment. WHAT IS “MEET AND CONFER”? 3

4.  M/C offers AF and GAs an opportunity to bring a representative into dialog and discussion about matters of concern and possible options for addressing those concerns. IS THIS NECESSARY? 4

5.  In 2009, the USM led a legislative task force that included institution leaders, GAs and AF, and staff officials, to evaluate the status of GAs and AF and make recommendations.  The task force identified a number of areas where improvements were needed, e.g., grievance rights, the appointment process, promotional opportunities for AF  One major problem identified by the task force was the uneven opportunities across our campuses for GAs and AF to participate in shared governance and have their voices heard on issues of concern in a systematic way. BACKGROUND INFORMATION - USM 5

6.  Starting in the Fall 2012 semester, GAs and AF advisory groups will form at every institution, and GAs and AF will have the opportunity to decide if they want the advisory groups to have an external representative to be represented and who that representative will be.  GAs and AF groups will be able to decide whether they would like to be represented by an organization, which may include a union. If yes, they will then have the chance to select a specific representative. DIRECTION 6

7. 1.To establish an Advisory Council 2.To respond to questions 3.To determine next steps  Advisory Council (composition)  Holding Elections (process)  Decision PURPOSE OF MEETING 7

8.  The institution will provide administrative support to assist the GAs and or AF advisory group for in managing an election process, including:  Names and institution email addresses of GAs and AF to GA and AF groups and interested unions.  A mechanism for holding the election, which may include email voting.  Opportunities for GAs and AF to meet with potential labor representatives.  AF, GAs and others on USM campuses may be contacted by union representatives who would like to be selected as a representative and should of course feel free to meet with and talk to those representatives. ELECTION PROCESS 8