1. Lesson 6 – Part 2 Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

2. 2 1 Understand templates 2 Create a new document from a template 3 Work with template elements 4 Create a custom template 5 Use a custom template Students will be able to do the following on completion of this lesson. Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

3. 3 Maybe you plan to insert a customer’s name at the start of a newsletter or customize a section of content based on what the customer purchased last month. If your template will include such variable information, you can add content controls to the template as you create it. A content control is a customizable tool you add to your page that elicits some kind of action from the person using the document. It might ask the reader to choose something from a list; it might offer check boxes or a comments box; or it might display information, such as customer name, product, or address. To add and work with content controls, you must first display the Developer tab on the Ribbon. Just click the File tab, click Options, click Customize Ribbon, and click Developer in the box on the right (Figure B). Now click OK. The Developer tab is added to your Ribbon. You’ll find the content controls in the Controls group of this tab. http://10things.tk/10-ways-to-get-more-mileage-out-of-word-2010-templates-20100930.html Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

4. 4

5. 5 Developer Tab Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

6. 6 In the Controls Group, click “Plain Text Content Control” to add this feature to the 1 st cell in the 2 nd column Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

7. 7 Your screen should look like this… Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

8. 8 Next, click the cell next to “Hire Date”. In the Controls group, click the Date Picker button to add a Date Picker to the second cell Your screen should look like this…

9. 9 1.Click the third cell in the second column (next to Title). 2.In the Controls group, click the Combo Box button to add a ComboBoxContentControl to the third cell.ComboBoxContentControl 1. Click the third cell in the second column (next to Title). 2. In the Controls group, click the Combo Box button to add a Combo Box the third cell. Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

10. 10 Click the last cell in the second column (next to Picture). In the Controls group, click the Picture Content Control button to add a Picture Content to the last cell. Your screen should look like this...

11. 11 Protect Content Controls! Use “Word Help”….it is a valuable resource! Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.c

12. 12 1.Determine the intended audience 2.Create templates that are easy to use 3.Make sure the template is technically accurate (i.e. correct calculations & functional macros 4.Spell & Grammar check Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

13. 13 Go to File, Info, Permissions Go to File, Info, Permissions Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

14. 14 This shows all your “protect document” options Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

15. 15 MARK AS FINAL When a document is marked as final, typing, editing commands, and proofing marks are disabled or turned off and the document becomes read-only. The Mark as Final command helps you communicate that you are sharing a completed version of a document. It also helps prevent reviewers or readers from making inadvertent changes to the document. Information from: Word Help Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

16. 16 ENCRYPT with PASSWORD When you select Encrypt with Password, the Encrypt Document dialog appears. In the Password box, type a password. Important: Microsoft cannot retrieve lost or forgotten passwords, so keep a list of your passwords and corresponding file names in a safe place. Information from: Word Help Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

17. 17 RESTRICT EDITING When you select Restrict Editing three options appear: Formatting restrictions: this reduces formatting options, preserving a look and feel. Click Settings to select which style are allowed. Editing restrictions: you control how the file can be edited or you can disable editing. Click Exceptions or More users to control those who can edit. Start enforcement – Click Yes, Start Enforcing Protection to select password protection or user authentication. In addition, you can click Restrict permission to add or remove editors who will have restricted permissions Information from: Word Help Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

18. 18 DIGITAL SIGNATURE Digital signatures authenticate digital information such as documents, e-mail messages, and macros by using computer cryptography. Digital signatures are created by typing a signature or by using an image of a signature to establish authenticity, integrity, and non-repudiation. See the link at the end of this topic to learn more about digital signatures. Information from: Word Help