1. Late March STAAR Test Administrator Training 4 TH GRADE WRITING 5 TH GRADE MATH & READING PASADENA ISD

2. Requirements  You should have already completed the Test Security training at your campus  You are responsible for reading the test security supplement and your test administrator manual Late March STAAR Test Administrator Training 2016 2 1

3. Test Administrator Manual and Schedule

4. Grades 3-5 Test Administrator Manual  Scripts cover multiple subjects and programs- Mark the pages you need  To accommodate some differences in programs, the scripts use call-out boxes – Mark any that pertain to the administration you are giving  Wider boxes with bold print have specific instructions to be read to students  Narrow boxes with italicized print have procedural instructions for TAs  Guide to the Test Administration Directions required reading  Guide to the Test Administration Directions section, which is located on pgs.41-44 is a required reading Late March STAAR Test Administrator Training 2016 4 4

5. Test Administration Directions verbatim  All test administration directions must be read aloud verbatim to examinees  Test administration directions must be followed exactly NOT  Test Administrators who do NOT read the directions to examinees verbatim risk the chance that students’ tests will not be scored. TEA must be informed, evaluate the circumstances, and make the decision regarding whether or not tests can be scored  Before the day of testing make sure you mark (flag) your Test Administrator manual with the correct call-out boxes  Make sure you have your Test Administrator Manual with you on the day of testing Late March STAAR Test Administrator Training 2016 5 5

6. Test Schedule and Script  Grade 4  Tuesday, March 29  STAAR Writing Day  Multiple Choice Revising & Editing + Composition  Regular STAAR-Script in TA Manual pgs. 45-52  STAAR Spanish-Script in TA Manual pgs. 59-65  STAAR A Writing  STAAR A-Script in TA Manual pgs. 73-78  Call-Out Box pg. 76 6 Mark the pages you need Late March STAAR Test Administrator Training 2016 6

7. Test Schedule and Script  Grade 5  Tuesday, March 29  STAAR Math  Regular STAAR-Script in TA Manual pgs. 53-58  STAAR Spanish-Script in TA Manual pgs. 67-72  STAAR L Math  STAAR A-Script in TA Manual pgs. 73-78  STAAR A Math  STAAR A-Script in TA Manual pgs. 73-78 Late March STAAR Test Administrator Training 2016 7 Mark the pages you need  Grade 5  Wednesday, March 30  STAAR Reading  Regular STAAR-Script in TA Manual pgs. 53-58  STAAR Spanish-Script in TA Manual pgs. 67-72  STAAR A Reading  STAAR A-Script in TA Manual pgs.73-78 7

8. Quick Reference Guide  STAAR directions can be confusing because one manual is used for so many tests.  Quick Reference Guides were developed to assist you with testing.  Quick Reference Guides are NOT Intended to replace the Test Administrator Manual. 8 Late March STAAR Test Administrator Training 2016 8

9. Test Security

10. 2016 Test Security Supplement It’s the Law! 10 10

11. 2016 Test Security Supplement It’s the Law! Late March STAAR Test Administrator Training 2016 11 11

12. Test Security and Confidentiality  Test Security and Confidentiality pgs. 17-24  Every Test Administrator must undergo Test Security training prior to test administration  Administer tests according to the manual- no deviating  No person may view, reveal, or discuss the contents of a test booklet or online assessment  Only students may respond to test questions, perform calculations, use strategies, and create rough drafts to written responses  Test Administrators conducting an oral administration or who are transcribing student responses must be aware that they are viewing secure content, and are required to sign a separate section of the Test Administrator’s oath Late March STAAR Test Administrator Training 2016 12 12

13.  Students must remain seated during testing  Students are not allowed to talk to one another once test materials are distributed  Students are not allowed to work on a previous section of the test or a section that has not yet been administered  It is permissible to encourage students to stay on task Late March STAAR Test Administrator Training 2016 13 Key Reminders of Test Security and Confidentiality 13

14. 14  Answering Students’ Questions pgs. 34  TA may answer questions about test directions or procedures  TA are never allowed to answer any questions related to the content of the test itself “I can’t explain it to you; just respond to the prompt in the best way you can.”  Allowable TA response to questions about the writing prompt = “I can’t explain it to you; just respond to the prompt in the best way you can.” “I can’t answer that for you; just do the best you can.”  If a student asks a question that you are not permitted to answer, you may respond, “I can’t answer that for you; just do the best you can.” NOT  TA are NOT allowed to do the following unless specifically directed to do so by TA procedures:  Translate test questions or passages  Rephrase or add information to questions or prompt  Discuss test questions with anyone before, during, or after testing  Score test questions or discuss with students how they performed Late March STAAR Test Administrator Training 2016 14

15. Students Cheating  Test Administrators should immediately stop the student(s) that is suspected of cheating. (note the stop time on the seating chart)  Contact the Campus Testing Coordinator to let him/her know cheating is suspected. You can NOT review student answer documents/test books without authorization from TEA Late March STAAR Test Administrator Training 2016 15 15

16. Test Administrator Responsibilities

17. Key Reminders of Test Administrator Responsibilities  READ the Test Administrator (TA) Manuals  Administer the tests in strict compliance with the directions in the TA Manuals  Observe all rules regarding test security and confidential integrity of the state testing system  Supervise and actively monitor testing 17  Do not provide any unauthorized assistance to students during testing  Do not view the test content, discuss the test, or score a student test before, during or after testing  Report testing irregularities and security violations immediately to your Campus Testing Coordinator  Prepare statements for submission to TEA if you are involved in a testing irregularity or test security violation Late March STAAR Test Administrator Training 2016 17

18.  Ensure all instructional aids and materials are covered  Make sure that all desks are cleared of books and other materials that are not required or allowed for the test  Ensure each student is issued the appropriate test and has the correct, corresponding answer document  TA should personally distribute test materials to each student- do NOT allow students to pass materials to one another  Verify students have the answer document with their name on it  Make sure that each student has written his/her name on the test booklet before you collect it Late March STAAR Test Administrator Training 2016 18 Key Reminders of Test Administrator Responsibilities 18

19. What is Active Monitoring? 19  Monitoring the time and communicating the time remaining to test to the examinees  Walking around or in clear view of students to better observe what students are doing Are students:  Working on the correct section of the test?  Marking answers on the answer document?  Not cheating?  If a district determines that an examinee has been involved in an attempt to cheat on a state assessment - either providing or receiving assistance - the district is required to invalidate the student’s test. Additional disciplinary action may also be taken at the district level.  Not using cell phones?  Not talking or communicating with other students? Late March STAAR Test Administrator Training 2016 19

20. What constitutes a lack of Active Monitoring? Late March STAAR Test Administrator Training 2016 20  Leaving the room without a trained substitute Test Administrator/ Monitor in the room  Working on the computer or doing email  Reading a book, magazine, or newspaper  Grading papers or doing lesson planning  Reading the test over a student’s shoulder  Leaving students unattended during lunch or breaks  Checking student responses during testing 20

21. Test Administration Procedures

22. Prepare the Testing Environment  Prepare rooms pgs. 28  Review Rosters  Sufficiently separate students  Hang a “Testing Do Not Disturb” sign on the door  All bulletin boards and instructional displays that might be a source of direct answers should be covered  Clocks (either analog or digital) in the testing room  All desks or computers used for testing must be cleared of books and other materials not required for the test.  STAAR A, STAAR L, or SOA:  Make every effort to prevent students from seeing one another’s monitor  Ensure that there is one pair of headphones per student for online administrations Late March STAAR Test Administrator Training 2016 22

23. Required Test Material  Paper Administration  2 No. 2 pencils with erasers per student  One test booklet per student  One answer document per student  Room Accommodations Roster (when applicable)  Seating chart  Testing- Do Not Disturb Sign  Cell phone policy  Any additional TEA-authorized materials needed for administering the test (supplemental aids, allowable testing material, etc.)  Online Administration  Room Accommodations Roster (when applicable)  Seating chart  Testing-Do Not Disturb Sign  Cell phone policy  Student authorizations  Pencils or pens  Scratch paper  Headphones  Any additional TEA-authorized materials needed for administering the test (supplemental aids, allowable testing material, etc.) Late March STAAR Test Administrator Training 2016 23 23232323

24. Late March STAAR Test Administrator Training 2016 24  Allowable procedures and materials are available to any student who regularly benefits from their use during instruction  Students cannot be required to use these procedures/materials during testing 1.Signing test administration directions 2.Translating directions into the native language of an English language learner 3.Allowing a student to read test aloud to self 4.Reading aloud or signing personal narrative, expository, literary, or persuasive writing prompt 5.Providing reading assistance on the grade 3 mathematics test 6.Making assistive tools available: scratch paper, color overlays, highlighters, colored pencils, or crayons, blank place marker, magnifying devices 7.Giving permission for students to use tools to minimize distractions (e.g., stress ball) 8.Allowing individual and small group administrations 9.Gently reminding students to stay on task Allowable Test Procedure & Testing Material 24

25. Allowable Test Procedure & Testing Material Plan  How will teachers be notified if they have students using APTM?  What will be in the testing buckets?  These accommodations should be on the room accommodations roster. However, many of you include additional items such as highlighter, etc in the test bucket. Talk about what material you are going to include. Late March STAAR Test Administrator Training 2016 25 25

26. Ensure Proper Testing Procedures  Page 31-34  A trained Test Administrator must be present in the testing room at all times during the administration  At least one TA per every 30 students  The TA may read aloud the writing prompt to any student who requests this assistance. (4 th grade Writing)  No cell phones are permitted  TA must actively monitor the testing room while students are working  Ensure that students are marking their responses on the correct section of the answer document Late March STAAR Test Administrator Training 2016 26 26

27. Ensure Proper Testing Procedures  Answers marked in the test booklet will not be scored. (must be on answer document or in the online system) “Remember that you must record your responses on the answer document”  Students must be reminded periodically to record their responses on their answer documents. “Remember that you must record your responses on the answer document”  It is permissible to encourage students to stay on task “Be sure to erase any stray marks that you might have accidentally made on your answer document”  Only students are allowed to erase their stray marks or darken answer-choice circles. “Be sure to erase any stray marks that you might have accidentally made on your answer document”  A student who arrives after a test session has begun may be tested if sufficient time remains in the day. Also, the student may test only if he or she has not had the opportunity to interact with other students who have been administered the same test Late March STAAR Test Administrator Training 2016 27 27

28. Seating Charts  Seating charts must include the names of students testing, location of each student while testing, names of all test administrators/monitors involved in the session  Additional seating charts must be completed if students are moved to another room during testing  Seating charts must include the start and stop times for each session, including stop and restart times for students who are permitted a break that stops the time clock, and total number of breaks taken within the testing session  Must use a new seating chart each day  Schedules must be created that adhere to the time limit requirements for testing Late March STAAR Test Administrator Training 2016 28 28

29. – Use the seating chart to document the time the student started and ended the test (total time taken), amount of time taken during breaks (total amount of breaks) – Directions for marking time-to-test are located in test administrator manuals in Appendix D pgs.93-96 – Use the AGENCY USE field to record each student’s time-to-test – One column measures time-to-test; another column measures time taken for breaks that do not require the time clock to be stopped – TAs may record after each student turns in their answer documents or after the entire groups turns them in Student Data Collection Time-to-Test 29 Late March STAAR Test Administrator Training 2016

30. Student Data Collection Time-to-Test 30 Late March STAAR Test Administrator Training 2016

31. Student Data Collection Time-to-Test 31 Late March STAAR Test Administrator Training 2016

32. Student Data Collection Time-to-Test 32 Late March STAAR Test Administrator Training 2016

33. Student Data Collection Time-to-Test - Example 33

34. Telecommunication Devices Late March STAAR Test Administrator Training 2016 Policy for Telecommunication Devices During Testing: For all students testing, there will be a zero tolerance policy for any telecommunication devices including cell phones, PDAs, iPods, Smart Watches, etc. that are visible or heard during testing. If the Test Administrator or Monitor sees or hears any of these devices after testing begins, the device will be confiscated. The answer document could be marked unscorable, meaning the student’s test will not be scored and the student loses this opportunity to pass the required tests. X  The use of cell phones and other personal electronic devices during testing is not permitted.  Prior to each test session Pasadena ISD’s Telecommunication Device Policy must be read aloud to the students. 34

35. START and STOP Times  The time period will start after the test administrator has read directions and tells students to begin working on their tests  Start time for the test session must be recorded on the seating chart  Students must record all responses before the end of the time period. They will not be given additional time to record their responses on their answer documents  Once the time period has ended, test administrators will instruct any students still testing to put their pencils down and close their test booklets or exit their online tests  Stop time for the test session must be recorded on the seating chart Announcement of Time Left to Test  Communicate (orally or in writing) the amount of time left to test in one-hour intervals and, if desired, in shorter intervals during the last hour. Students who do not complete their tests within the time limit should submit what they have completed 35 Late March STAAR Test Administrator Training 2016 35

36. Late-Arriving Students  Campuses will need to determine if a late-arriving student will have time to test during that school day or if the student needs to test on a make-up day  Each student must be allowed four hours in which to take the test. Students who begin testing after others have started will have a later stop time  Late-arriving students must be kept aware of the time they have left to test Late March STAAR Test Administrator Training 2016 36 36

37. Breaks  Breaks included in the time limit (not allowed to stop the time clock)  water breaks  bathroom breaks  snack breaks  short physical or mental breaks  Breaks NOT included in the time limit (required to stop and restart the time clock)  lunch  emergency situations that significantly interrupt testing  consolidation and movement of students to another testing area  medical breaks  Test administrators should document stop and restart times when breaks are given Late March STAAR Test Administrator Training 2016 37 37

38. Lunch  Students may stop testing to take a supervised lunch  The testing time must be stopped for a lunch break and will restart when students resume taking the test  Stop and restart times must be recorded on the seating chart  Students must place their answer documents inside their test booklets so that all secure materials can be collected and placed in locked storage. If students are testing online, they must exit the test  Students must be monitored by trained testing personnel and are not allowed to discuss any test content during lunch Late March STAAR Test Administrator Training 2016 38 38

39. Campus Testing Schedule  ADD your campus specific information about testing schedule (When will testing begin? How will late arrival be testing? What is the schedule for lunch?).  What is your procedure for attendance?  What is the procedure for the consolidation of students testing beyond the 4 hours? Late March STAAR Test Administrator Training 2016 39 39

40. Emergencies  Page 33  If a school emergency arises that represents an actual or potential danger to students (such as fire alarm), students should go quietly outside, following campus regulations for exiting the building  Leave testing material in the room  {discuss any campus specific plans, exit routes, etc.} Late March STAAR Test Administrator Training 2016 40 40

41. Campus Plan for the Day of Testing {Be sure to address:  When, where, what time do they pick up testing buckets?  Review use of the material control form  Who will assist you with check out/check in?  Who will walk through all classrooms to ensure that all instructional material which could aid a student has been removed/covered? When will this occur?  What time should testing begin?  Where do they turn in their testing bucket?  How will transcribing be done for students with that accommodation?} Late March STAAR Test Administrator Training 2016 41 41

42. On the Day of the Test  Before initialing the “Out” box for the appropriate day, verify that you have received the exact number of test booklets required and that the security numbers on your booklet match those recorded  You are responsible for these test booklets and answer documents until you return them to your Campus Coordinator. ALL TEST MATERIALS ASSIGNED TO YOU MUST BE RETURNED AFTER EACH TEST Late March STAAR Test Administrator Training 2016 42 42

43. 4 th Grade Writing Assessment  The test administrator may read aloud or sign the writing prompt to any student who requests this assistance  Reading/discussing student compositions is not allowed  No assisting students before, during, or after the administration  The test administrator must not do the following:  Elaborate on the prompts  Give students an opening/closing sentence  Give students an outline for organizing their compositions  Give students ideas about how to develop their composition  Translate the prompts into another language Late March STAAR Test Administrator Training 2016 43 43

44. Test Administrator MUST bubble “S” for all students who took the assessment. The CTC will bubble “A” or “O” if needed. Test Administrator MUST record if it is an English or Spanish version Student MUST record the Test Book # (located on the back of the test book) The student should NOT complete any of the “bubbles” on the front of the answer document. Late March STAAR Test Administrator Training 2016 44 44 WRITING

45. 5 th Grade Answer Document  Will contain a section for BOTH reading and math Late March STAAR Test Administrator Training 2016 45 45

46. Test Administrator MUST bubble “S” for all students who took the assessment. The CTC will bubble “A” or “O” if needed. Test Administrator MUST record if it is an English or Spanish version Student MUST record the Test Book # (located on the back of the test book) The student should NOT complete any of the “bubbles” on the front of the answer document. Late March STAAR Test Administrator Training 2016 46 46

47. Collecting Test Materials  Test administrators should quickly scan answer documents only to verify that responses are marked “You have not recorded your responses on the answer document. Please go back and mark your answers on it now.”  If a student has not done so, the TA must say, “You have not recorded your responses on the answer document. Please go back and mark your answers on it now.”  Make sure the name of each student is written on his or her test booklet before you collect it  Verify that no answer documents have been left in the test booklets  Collect all materials, including scratch paper and return to Campus Testing Coordinator Late March STAAR Test Administrator Training 2016 47 47

48. Returning Test Material to CTC Late March STAAR Test Administrator Training 2016 48  Make sure the correct score code and test taken information is marked on each answer document  Verify that the test form has been gridded on the answer document  NO DROP-OFFs ALLOWED!  For each day of testing, there MUST be an individual check-in of each Test Administrator’s materials. This one-on-one process minimizes distractions to ensure focus on test materials. Count test booklets, answer documents, etc. and both parties initial the Materials Control Form for “IN”  Every time test materials change hands, they must be signed for on a Materials Control Form  TEA recommends that both the CTC and TA initial each time the materials are checked “OUT” or “IN”. To support this recommendation, the District requires both to initial for each transaction 48

49.  ADD your campus specific information about checking in and out testing materials here (timelines and locations). Late March STAAR Test Administrator Training 2016 49 Returning Test Material to CTC 49

50. Make-Up Testing Plan  Makeup Tests must be completed on or before Friday, April 1 st  Only give a makeup if you can ensure the confidentiality of the test Late March STAAR Test Administrator Training 2016 50  {Insert your campus plan for make-up testing.  When, Where, Who????} 50

51. Other Administrations-CTC  {Meet with TA’s that have special circumstance groups (STAAR A, individual, small group, oral, any other accommodations)  Discuss how material will be distributed  Specifics about the accommodations  What will be in the testing bucket, etc} Late March STAAR Test Administrator Training 2016 51 51

52. Accommodations

53. Accommodations  {Describe your campus plan for collecting accommodation information, notifying TA’s about accommodations, training TA’s with accommodations, etc. Have all relevant parties verify the accommodations are correct.  You are required to notify students of their testing accommodations prior to the day of testing. Who will notify students? What is the process?  You should have a room accommodation roster for each room with any type of accommodations. The test administrator will need to sign off on the roster to ensure they are aware and understand what accommodations the students will receive. What else will be in the testing bucket? What will be on the roster?} Late March STAAR Test Administrator Training 2016 53 53

54. Linguistic Accommodations- ELLs Late March STAAR Test Administrator Training 2016 54

55. Writing Accommodation Reminders Oral Administration May Read:  Writing Prompt – If requested by student (any student is eligible)  Required Reference materials (as applicable)  Allowable Supplemental Aids May NEVER Read:  Revising and Editing passages or Revising and Editing answer ChoicesDictionary  If students meets the accommodation for dictionary the student may have the dictionary of both parts and days of the Writing test Accommodation information is located at: http://www.tea.state.tx.us/student.asses sment/accommodations/staar-telpas/ Late March STAAR Test Administrator Training 2016 55 Read the 2016 Oral/Signed Administration Guidelines 55

56. Math Accommodation Reminders Accommodation information is located at: http://www.tea.state.tx.us/student.assess ment/accommodations/staar-telpas/ Late March STAAR Test Administrator Training 2016 56 Oral Administration May Read: Questions and Answer Choices Required Reference materials (as applicable) Allowable Supplemental Aids Read the 2016 Oral/Signed Administration Guidelines 56

57. Reading Accommodation Reminders Accommodation information is located at: http://www.tea.state.tx.us/student.assess ment/accommodations/staar-telpas/ Late March STAAR Test Administrator Training 2016 57 Oral Administration May Read: Pre-Reading Questions and Answer Choices Required Reference materials (as applicable) Allowable Supplemental Aids May NEVER Read: Reading Selection Read the 2016 Oral/Signed Administration Guidelines 57

58. Transcribing Late March STAAR Test Administrator Training 2016 58  Contact your Campus Coordinator if an answer document or test booklet becomes unusable during a test  Transcriptions must be provided for unusable scorable materials, Braille tests, or Large Print tests EXACTLY  All transcriptions must be done in #2 pencil. You must transcribe the student responses EXACTLY as they are  The “Documentation of Transcriptions” form must be completed for each transcription. Write “Transcribed by “ because __________” at the top of the new, replacement scorable document, and write “VOID” on the unusable scorable document 58

59. Basic Transcribing Late March STAAR Test Administrator Training 2016 59  This accommodation allows a Test Administrator to transfer student responses onto an answer document when a student with a disability is unable to accomplish this task independently  Allowed in these situations:  Student writes, circles, or points to responses for multiple-choice and/or griddable questions for Test Administrator to transfer onto the answer document  Student dictates or signs responses for multiple-choice questions and/or griddable questions, for Test Administrator to transfer onto the answer document  Student writes responses on scratch paper or another workspace or types responses on a word processor for multiple-choice questions, griddable questions and/or the writing prompts for Test Administrator to transfer onto answer document  Student uses speech-to-text software to indicate responses for multiple- choice questions, griddable questions, and/or the writing prompts (after printing text, Test Administrator transfers onto answer document) 59

60. Required Reference Material  Required reference materials may be read aloud to an eligible student  This includes the dictionary during reading and writing tests, as well as the state-supplied mathematics and science reference materials  Allowable accommodations may be read aloud to an eligible student. This includes a dictionary or supplemental aid Late March STAAR Test Administrator Training 2016 60 60

61. Late March STAAR Test Administrator Training 2016 Stop Lock Call 61

62. Please contact {your campus coordinator} with any questions 62